Hornsby Shire Council

Attachment to Report No. CC93/08 Page 0

 

 

 

Schedule of Documents Not to be Released

 

Name: Mr Rost

 


File Reference: DA  0899/2001

Application No: 3494 – F2008/000010

#

Date of document

Type

From

To

Details

Code

1

16.05.2001

List

Council

File

List of names

BA

BA – The disclosure of this matter would constitute an offence against an Act or found an action for breach of confidence. (Policy3.g)

It is considered that the release of certain information constitutes an offence under the Privacy and Personal Information Protection Act and/or the Health Records Information Protection Act.

 

Name: Mr Rajasingam

 


File Reference: DA 1367/1998

Application No: 3662 – F2008/000010

#

Date of document

Type

From

To

Details

Code

1

24.11.1998

List

Council

File

List of names and addresses

BA

BA – The disclosure of this matter would constitute an offence against an Act or found an action for breach of confidence. (Policy 3.g)

It is considered that the release of certain information constitutes an offence under the Privacy and Personal Information Protection Act and/or the Health Records Information Protection Act.

 

Name: Mr Song

 


File Reference: DA 385/1992

Application No: 3667 – F2008/000010

#

Date of document

Type

From

To

Details

Code

1

15.07.1992

Report

Council

File

List of names and addresses

BA

BA – The disclosure of this matter would constitute an offence against an Act or found an action for breach of confidence. (Policy 3.g)

It is considered that the release of certain information constitutes an offence under the Privacy and Personal Information Protection Act and/or the Health Records Information Protection Act.

 

 

 

 

Name: Mr Guy

 


File Reference: DA 530/1993

Application No: 3670 – F2008/00010

#

Date of document

Type

From

To

Details

Code

1

03.08.1993

Plan

Applicant

Council

Residential Floor Plan

RP

2

02.09.1993

List

Council

File

List of names and addresses

BA


File Reference: BA 1670/1993

Application No: 3670 – F2008/00010

#

Date of document

Type

From

To

Details

Code

3

03.08.1993

Plan

Applicant

Council

Residential Floor Plan

RP

BA – The disclosure of this matter would constitute an offence against an Act or found an action for breach of confidence. (Policy3.gIt is considered that the release of certain information constitutes an offence under the Privacy and Personal Information Protection Act and/or the Health Records Information Protection Act.

  RP – plans contained in building and development applications for any residential parts of a proposed building, other than plans that show the height and external configurations of the building in relation to the site on which it is proposed to be erected. (Policy 3.h).

 

Name: Mrs Hill

 


File Reference: PP 001402

Application No: 3672 – F2008/00010

#

Date of document

Type

From

To

Details

Code

1

Feb 1989

Plans

Applicant

Council

Floor Plans

RP

2

15.07.1998

Letter

Michell Sillar Attorneys

Council

Legal Advice

PR

3

01.09.1998

File Note

Council

File

Personal Information

BA

4

30.06.2001

Letter

Council

Applicant

Animal Registration details

 

BA

5

30.07.2001

Letter

Council

Applicant

Animal Registration details

BA

6

17.12.2002

Letter

Council

Applicant

Animal Registration details

BA

7

13.11.1985

Report

Council

File

Personal Information

BA

8

13.10.1987

Memo

Council

File

Personal Information

BA

9

20.10.1987

Memo

Council

File

Personal Information

BA

10

27.11.1991

Letter

Council

Applicant

Animal Registration details

BA

11

15.11.1991

Letter

Council

Applicant

Animal Registration details

BA

12

31.10.1991

Letter

Applicant

Council

Animal Registration details

BA

13

29.01.1982

Memo

Council

File

Animal Registration details

BA

BA – The disclosure of this matter would constitute an offence against an Act or found an action for breach of confidence. (Policy 3.g)

It is considered that the release of certain information constitutes an offence under the Privacy and Personal Information Protection Act and/or the Health Records Information Protection Act.

PR – Contents of the document are not released on the grounds of legal professional privilege. (Policy 3.k)

RP – plans contained in building and development applications for any residential parts of a proposed building, other than plans that show the height and external configurations of the building in relation to the site on which it is proposed to be erected. (Policy 3.h).

 

Name: Mrs D’Souza

 


File Reference: DA 899/2003

Application No: 3674 – F2008/000010

#

Date of document

Type

From

To

Details

Code

1

22.05.2003

Report

Council

File

List of names and addresses

BA

BA – The disclosure of this matter would constitute an offence against an Act or found an action for breach of confidence. (Policy 3.g)

It is considered that the release of certain information constitutes an offence under the Privacy and Personal Information Protection Act and/or the Health Records Information Protection Act.

 

Name: Mrs Leaves

 


File Reference: DA 567/1993

Application No: 3683 – F2008/00010

#

Date of document

Type

From

To

Details

Code

1

24.08.1993

Plan

Applicant

Council

Residential Floor Plan

RP

2

31.08.1993

List

Council

File

List of names and addresses

BA

BA – The disclosure of this matter would constitute an offence against an Act or found an action for breach of confidence. (Policy3.gIt is considered that the release of certain information constitutes an offence under the Privacy and Personal Information Protection Act and/or the Health Records Information Protection Act.

  RP – plans contained in building and development applications for any residential parts of a proposed building, other than plans that show the height and external configurations of the building in relation to the site on which it is proposed to be erected. (Policy 3.h).

 

Name: Mr Durban

 


File Reference: PP 003036

Application No: 3695 F2008/00010

#

Date of document

Type

From

To

Details

Code

1

19.01.1999

Letter

McKees Legal  solutions

Council

Legal Information

PR

2

19.01.1999

Letter

McKees Legal  solutions

Council

Legal Information

PR

3

08.02.1999

File Note

Compliance Officer

Council

Legal Information

PR

4

09.02.1999

Letter

McKees Legal  solutions

Council

Legal Information

PR

Information Protection Act.

PR – Contents of the document are not released on the grounds of legal professional privilege. (Policy 3.k)

 

Name: Ms Awberry

 


File Reference: D00026096

Application No: 3742 – F2008/00010

#

Date of document

Type

From

To

Details

Code

1

18.07.2004

Letter

Resident

Council

Personal Information

BA

BA – The disclosure of this matter would constitute an offence against an Act or found an action for breach of confidence. (Policy3.g)

It is considered that the release of certain information constitutes an offence under the Privacy and Personal Information Protection Act and/or the Health Records

 

Name: Mr Christopher & Mrs Thangasamy

 


File Reference: DA 326/2003

Application No: 3790 – F2008/00010

#

Date of document

Type

From

To

Details

Code

1

November 2002

Plan

Applicant

Council

Internal Floor Plans

RP

2

November 2002

Plan

Applicant

Council

Internal Floor Plans

RP

3

November 2002

Plan

Applicant

Council

Internal Floor Plans

RP

RP – plans contained in building and development applications for any residential parts of a proposed building, other than plans that show the height and external configurations of the building in relation to the site on which it is proposed to be erected. (Policy 3.h).

 

Name: Mr Stitt

 


File Reference: DA/342/1998

Application No: 3812 – F2008/00010

#

Date of document

Type

From

To

Details

Code

1

08.07.1998

List

Council

File

Names and addresses

BA

2

09.07.1998

List

Council

File

Names and addresses

BA

3

18.08.1998

List

Council

File

Names and addresses

BA

4

21.08.1998

List

Council

File

Names and addresses

BA

5

03.09.1998

List

Council

File

Names and addresses

BA

6

02.06.1999

List

Council

File

Names and addresses

BA

7

20.10.1999

List

Council

File

Names and addresses

BA

8

13.07.2004

List

Council

File

Names and addresses

BA

9

30.07.2004

List

Council

File

Names and addresses

BA

10

19.10.2005

List

Council

File

Names and addresses

BA

11

10.05.2000

Memo

Council

File

Legal Advice

PR

12

15.05.2000

Memo

Council

File

Legal Advice

PR

13

23.05.2000

Memo

Council

File

Legal Advice

PR

14

01.06.2000

Memo

Council

File

Legal Advice

PR

15

21.06.2000

Memo

Council

File

Legal Advice

PR

16

20.09.2000

Memo

Council

File

Legal Advice

PR

BA – The disclosure of this matter would constitute an offence against an Act or found an action for breach of confidence. (Policy 3.g)

It is considered that the release of certain information constitutes an offence under the Privacy and Personal Information Protection Act and/or the Health Records Information Protection Act.

PR – Contents of the document are not released on the grounds of legal professional privilege. (Policy 3.k)

 

Name: Mr Moretti

 


File Reference: DA 2542/2000 Part 1

Application No: 3852 – F2008/00010

#

Date of document

Type

From

To

Details

Code

1

18.01.2001

List

Council

File

List of names

BA


File Reference: DA 2542/2000 Part 2

Application No: 3852 – F2008/00010

#    

Date of document

Type

From

To

Details

Code

2

28.02.2001

Form

Council

Walter Constructions

Business Information

CP


File Reference: DA 2542/2000 Part 3

Application No: 3852 – F2008/00010

#

Date of document

Type

From

To

Details

Code

3

27.03.2002

List

Council

File

List of names

BA

BA – The disclosure of this matter would constitute an offence against an Act or found an action for breach of confidence. (Policy3.g)

It is considered that the release of certain information constitutes an offence under the Privacy and Personal Information Protection Act and/or the Health Records

CP – Commercial information of a confidential nature which would, if disclosed, be likely to prejudice the commercial position of the person who suppled it;  confer a commercial advantage on a competitor of the Council, or to reveal a trade secret. (Policy 3.i)

 

 

 

 

REASONS FOR EXEMPTION FROM RELEASE

 

YD – Not Yet Determined. Please note that access regarding this document has not yet been determined.

 

PS – This document deals with the personnel matters concerning particular individuals (Policy 3.b). In this instance the contents of the document have been released and reference to the personnel information has been deleted. The information is purely personnel information.

 

PH – This document deals with the personal hardship of a resident or ratepayer. (Policy 3.c)

 

TS – The document contains information dealing with Trade Secrets. (Policy 3.d)

 

PL – The information would, if disclosed, prejudice the maintenance of law. (Policy 3.e)

 

SC – The information contains matters affecting the security of the Council, Councillors, Council staff or Council property. (Policy 3.f)

 

BA – The disclosure of this matter would constitute an offence against an Act or found an action for breach of confidence. (Policy3.g) It is considered that the release of certain information constitutes an offence under the Privacy and Personal Information Protection Act and/or the Health Records Information Protection Act.

 

RP – plans contained in building and development applications for any residential parts of a proposed building, other than plans that show the height and external configurations of the building in relation to the site on which it is proposed to be erected. (Policy 3.h).

 

CP – Commercial information of a confidential nature which would, if disclosed, be likely to prejudice the commercial position of the person who suppled it;  confer a commercial advantage on a competitor of the Council, or to reveal a trade secret. (Policy 3.i)

 

CA – Information which would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. (Policy 3.j)

 

PR – Contents of the document are not released on the grounds of legal professional privilege. (Policy 3.k)

 

PI (n,a) – Policy 4 (a) – Where access to the document would be contrary to the public interest.   The author specifically requested that the name and address details not be released and following discussions with the author, it was considered that on balance, access to these details would be contrary to the public interest.

 

Note:  A request that a document remain in confidence does not necessarily mean that the document will be exempt from release, however if information which the author has specifically requested remain confidential was released, it may prejudice the ability of Council to obtain such information in the future. On balance, it was in the public interest to release the nature of the complaint, whilst deleting all references to the identity of the complainant.

 

PI (fn) – Policy 4(b) – Where access to the document would be contrary to the public interest.   The documents provide commercial information.    Should this information be released it may jeopardise Council’s position in any future negotiations. On balance access to these documents would be contrary to the public interest.

 

PI(cc) – Policy 4(b)– Where access to the document would be contrary to the public interest. The information provided to Council contains commercial information provided to Council in confidence. Should this information be released it may jeopardise Council’s ability to obtain such information in the future.  On balance access to these documents would be contrary to the public interest.

 

PI(pf) – Policy 4(a) – Where access to the document would be contrary to the public interest. The information provided to Council contains private financial information with specific account details. The information is purely personal information, and as such the public interest would not be served by its release.  On balance access to these documents would be contrary to the public interest. 

 

PI(ic) – Policy 4(c) - Where access to the document would be contrary to the public interest. On balance access to these documents would be contrary to the public interest.   It is considered that release of the information could jeopardise Council’s position in relation to the negotiation of any insurance claim. Indeed, releasing the information may jeopardise Council’s coverage position with its insurance broker.

 

PI(td) – Policy 4(d) -  Tenders and expressions of interest lodged with Council and evaluation documents, except name and amount of the successful tenderer and the names of all other tenderers.

 

(PS) – Policy 4(e) – The name and address of property owners and property sales information except where; the property owner is the person requesting the information; an adjoining owner is requesting the information for fencing or other purposes allowed by statute; the information is contained on a public register which Council is required to maintain and make available for inspection in accordance with the Privacy & Personal Information Protection Act; the information is given out in the course of processing an application before Council; the information is required by another government agency to carry out a legitimate function of that agency; the information is obtained by inspecting a Council document under this policy.

 

PI(cr) – Policy 4(f) – Access to documents the release of which, in the opinion of Council’s Public Officer would, on balance, be contrary to the public interest or would cause an unreasonable diversion of Council resources.

 

General Manager (GM) - Some applications are dealt with directly by the General Manager.  In these instances the applications are registered under Council's Document Access Policy and responded to personally by the General Manager.