Hornsby Shire Council

Attachment to Report No. GM2/09 Page 0

 

 

2008/2009 PLAN

 

 

ACTIONS

 

 

CURRENT STATUS

 

 

A) Items to be completed within the first half of the 2008/09 Plan

 

 

Audit Councilís Appointment Procedures of Contractors and Consultants.

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50% Completed.

 

Audit Controls on accuracy of Personnel Records.

 

Not yet commenced.

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Audit of the Accounts Payable Sub-System

 

Not yet commenced

 

 

B) Other Items

 

 

Assist as a member of Councilís Child Protection Committee in regard to allegations made.

 

Completed.

Report submitted to the NSW Ombudsman for consideration. Recommendations provided by external investigation provider adopted.

 

Processing of the RTA DRIVES system compliance audit.

 

Completed.

The audit was conducted within the guidelines and provisions of the associated RTA user agreement.

 

Audit Petty Cash and Advance Account Procedures

 

Not yet commenced.

Audit Councilís Planning Procedures

 

Not yet commenced.

Review of Code of Conduct and assist in conducting a Code of Conduct staff training program during 2009.

 

Review completed per General Managerís report GM14/08.

Staff training scheduled for 2009.

Review and monitor Councilís response to all external Audit recommendations that are received on a six monthly basis.

 

Ongoing.

 

 

 

2008/2009 PLAN (Continued)

 

 

ACTIONS

 

 

CURRENT STATUS

 

 

Other Items (Continued)

 

 

The inclusion of any requests for audits lodged by Executive Managers within their Divisions.

 

Ongoing.

Co-ordinate the production of Councilís Organisational KPIís.

 

Completed.

 

Processing and production of all Council staff delegations.

 

Ongoing.

Delegation maintenance is processed on a weekly basis.

 

Audit projects as requested by the General Manager.

 

Ongoing.

Conduct monthly ďFraud & Corruption AwarenessĒ training sessions for new Council staff members as part of Councils ďFraud Prevention StrategyĒ.

 

Completed.

IA conducts staff fraud and corruption awareness workshops on a monthly basis in conjunction with the Human Resources Branch induction program.

Budget co-ordination within the General Managerís Division.

 

Completed.

Review of the sale of abandoned vehicles process.

 

Not yet commenced.

 

Review and risk assessment of internal controls associated with the processing of electronic parking infringement notices.

 

Not yet commenced.

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2008/2009 PLAN (Continued)

 

 

C) Additional Items

incorporated since the last report

 

 

Assist as a member of Councilís Child Protection Committee in regard to allegations made.(second case)

 

Completed.

Report submitted to the NSW Ombudsman for consideration.

 

Assist in an investigation into the disappearance and subsequent return of staff cash at the Hornsby Aquatic Centre.

 

Completed.

The ICAC were advised of the result of the investigation.

Assist in the conversion of Councilís delegations register from Lotus Notes to Councilís electronic records system (TRIM).

 

Completed.

 

Assist the RTA in their compliance audit of Councilís DRIVES access agreement.

 

Completed.

Audit of Councilís two credit card accounts.

 

Completed.

 

Conduct of an election to fill one vacancy for an employee representative on the Councilís Consultative Committee.

 

Completed.

Preparation of data regarding the conversion of Councilís audit register from Lotus Notes to Councilís electronic records system (TRIM).

Preparation completed.

Assist in the review of delegations in regard to approval of overtime.

 

Completed.