Schedule of Documents

Hornsby Shire Council

Attachment to Report No. CC93/08 Page 0

Schedule of Documents Not to be Released

Name: Mr Rost

File Reference: DA 0899/2001					Application No: 3494 – F2008/000010
#	Date of document	Type	From	To	Details	Code
1	16.05.2001	List	Council	File	List of names	BA

BA – The disclosure of this matter would constitute an offence against an Act or found an action for breach of confidence. (Policy3.g)

It is considered that the release of certain information constitutes an offence under the Privacy and Personal Information Protection Act and/or the Health Records Information Protection Act.

Name: Mr Rajasingam

File Reference: DA 1367/1998					Application No: 3662 – F2008/000010
#	Date of document	Type	From	To	Details	Code
1	24.11.1998	List	Council	File	List of names and addresses	BA

BA – The disclosure of this matter would constitute an offence against an Act or found an action for breach of confidence. (Policy 3.g)

It is considered that the release of certain information constitutes an offence under the Privacy and Personal Information Protection Act and/or the Health Records Information Protection Act.

Name: Mr Song

File Reference: DA 385/1992					Application No: 3667 – F2008/000010
#	Date of document	Type	From	To	Details	Code
1	15.07.1992	Report	Council	File	List of names and addresses	BA

BA – The disclosure of this matter would constitute an offence against an Act or found an action for breach of confidence. (Policy 3.g)

It is considered that the release of certain information constitutes an offence under the Privacy and Personal Information Protection Act and/or the Health Records Information Protection Act.

Name: Mr Guy

File Reference: DA 530/1993					Application No: 3670 – F2008/00010
#	Date of document	Type	From	To	Details	Code
1	03.08.1993	Plan	Applicant	Council	Residential Floor Plan	RP
2	02.09.1993	List	Council	File	List of names and addresses	BA
File Reference: BA 1670/1993					Application No: 3670 – F2008/00010
#	Date of document	Type	From	To	Details	Code
3	03.08.1993	Plan	Applicant	Council	Residential Floor Plan	RP

BA – The disclosure of this matter would constitute an offence against an Act or found an action for breach of confidence. (Policy3.gIt is considered that the release of certain information constitutes an offence under the Privacy and Personal Information Protection Act and/or the Health Records Information Protection Act.

RP – plans contained in building and development applications for any residential parts of a proposed building, other than plans that show the height and external configurations of the building in relation to the site on which it is proposed to be erected. (Policy 3.h).

Name: Mrs Hill

File Reference: PP 001402					Application No: 3672 – F2008/00010
#	Date of document	Type	From	To	Details	Code
1	Feb 1989	Plans	Applicant	Council	Floor Plans	RP
2	15.07.1998	Letter	Michell Sillar Attorneys	Council	Legal Advice	PR
3	01.09.1998	File Note	Council	File	Personal Information	BA
4	30.06.2001	Letter	Council	Applicant	Animal Registration details	BA
5	30.07.2001	Letter	Council	Applicant	Animal Registration details	BA
6	17.12.2002	Letter	Council	Applicant	Animal Registration details	BA
7	13.11.1985	Report	Council	File	Personal Information	BA
8	13.10.1987	Memo	Council	File	Personal Information	BA
9	20.10.1987	Memo	Council	File	Personal Information	BA
10	27.11.1991	Letter	Council	Applicant	Animal Registration details	BA
11	15.11.1991	Letter	Council	Applicant	Animal Registration details	BA
12	31.10.1991	Letter	Applicant	Council	Animal Registration details	BA
13	29.01.1982	Memo	Council	File	Animal Registration details	BA

BA – The disclosure of this matter would constitute an offence against an Act or found an action for breach of confidence. (Policy 3.g)

It is considered that the release of certain information constitutes an offence under the Privacy and Personal Information Protection Act and/or the Health Records Information Protection Act.

PR – Contents of the document are not released on the grounds of legal professional privilege. (Policy 3.k)

Name: Mrs D’Souza

File Reference: DA 899/2003					Application No: 3674 – F2008/000010
#	Date of document	Type	From	To	Details	Code
1	22.05.2003	Report	Council	File	List of names and addresses	BA

BA – The disclosure of this matter would constitute an offence against an Act or found an action for breach of confidence. (Policy 3.g)

It is considered that the release of certain information constitutes an offence under the Privacy and Personal Information Protection Act and/or the Health Records Information Protection Act.

Name: Mrs Leaves

File Reference: DA 567/1993					Application No: 3683 – F2008/00010
#	Date of document	Type	From	To	Details	Code
1	24.08.1993	Plan	Applicant	Council	Residential Floor Plan	RP
2	31.08.1993	List	Council	File	List of names and addresses	BA

Name: Mr Durban

File Reference: PP 003036					Application No: 3695 F2008/00010
#	Date of document	Type	From	To	Details	Code
1	19.01.1999	Letter	McKees Legal solutions	Council	Legal Information	PR
2	19.01.1999	Letter	McKees Legal solutions	Council	Legal Information	PR
3	08.02.1999	File Note	Compliance Officer	Council	Legal Information	PR
4	09.02.1999	Letter	McKees Legal solutions	Council	Legal Information	PR

Information Protection Act.

PR – Contents of the document are not released on the grounds of legal professional privilege. (Policy 3.k)

Name: Ms Awberry

File Reference: D00026096					Application No: 3742 – F2008/00010
#	Date of document	Type	From	To	Details	Code
1	18.07.2004	Letter	Resident	Council	Personal Information	BA

BA – The disclosure of this matter would constitute an offence against an Act or found an action for breach of confidence. (Policy3.g)

It is considered that the release of certain information constitutes an offence under the Privacy and Personal Information Protection Act and/or the Health Records

Name: Mr Christopher & Mrs Thangasamy

File Reference: DA 326/2003					Application No: 3790 – F2008/00010
#	Date of document	Type	From	To	Details	Code
1	November 2002	Plan	Applicant	Council	Internal Floor Plans	RP
2	November 2002	Plan	Applicant	Council	Internal Floor Plans	RP
3	November 2002	Plan	Applicant	Council	Internal Floor Plans	RP

Name: Mr Stitt

File Reference: DA/342/1998					Application No: 3812 – F2008/00010
#	Date of document	Type	From	To	Details	Code
1	08.07.1998	List	Council	File	Names and addresses	BA
2	09.07.1998	List	Council	File	Names and addresses	BA
3	18.08.1998	List	Council	File	Names and addresses	BA
4	21.08.1998	List	Council	File	Names and addresses	BA
5	03.09.1998	List	Council	File	Names and addresses	BA
6	02.06.1999	List	Council	File	Names and addresses	BA
7	20.10.1999	List	Council	File	Names and addresses	BA
8	13.07.2004	List	Council	File	Names and addresses	BA
9	30.07.2004	List	Council	File	Names and addresses	BA
10	19.10.2005	List	Council	File	Names and addresses	BA
11	10.05.2000	Memo	Council	File	Legal Advice	PR
12	15.05.2000	Memo	Council	File	Legal Advice	PR
13	23.05.2000	Memo	Council	File	Legal Advice	PR
14	01.06.2000	Memo	Council	File	Legal Advice	PR
15	21.06.2000	Memo	Council	File	Legal Advice	PR
16	20.09.2000	Memo	Council	File	Legal Advice	PR

BA – The disclosure of this matter would constitute an offence against an Act or found an action for breach of confidence. (Policy 3.g)

It is considered that the release of certain information constitutes an offence under the Privacy and Personal Information Protection Act and/or the Health Records Information Protection Act.

PR – Contents of the document are not released on the grounds of legal professional privilege. (Policy 3.k)

Name: Mr Moretti

File Reference: DA 2542/2000 Part 1						Application No: 3852 – F2008/00010
#		Date of document	Type	From	To	Details	Code
1		18.01.2001	List	Council	File	List of names	BA
File Reference: DA 2542/2000 Part 2						Application No: 3852 – F2008/00010
#	Date of document		Type	From	To	Details	Code
2	28.02.2001		Form	Council	Walter Constructions	Business Information	CP
File Reference: DA 2542/2000 Part 3						Application No: 3852 – F2008/00010
#		Date of document	Type	From	To	Details	Code
3		27.03.2002	List	Council	File	List of names	BA

BA – The disclosure of this matter would constitute an offence against an Act or found an action for breach of confidence. (Policy3.g)

It is considered that the release of certain information constitutes an offence under the Privacy and Personal Information Protection Act and/or the Health Records

CP – Commercial information of a confidential nature which would, if disclosed, be likely to prejudice the commercial position of the person who suppled it; confer a commercial advantage on a competitor of the Council, or to reveal a trade secret. (Policy 3.i)

REASONS FOR EXEMPTION FROM RELEASE

YD – Not Yet Determined. Please note that access regarding this document has not yet been determined.

PS – This document deals with the personnel matters concerning particular individuals (Policy 3.b). In this instance the contents of the document have been released and reference to the personnel information has been deleted. The information is purely personnel information.

PH – This document deals with the personal hardship of a resident or ratepayer. (Policy 3.c)

TS – The document contains information dealing with Trade Secrets. (Policy 3.d)

PL – The information would, if disclosed, prejudice the maintenance of law. (Policy 3.e)

SC – The information contains matters affecting the security of the Council, Councillors, Council staff or Council property. (Policy 3.f)

BA – The disclosure of this matter would constitute an offence against an Act or found an action for breach of confidence. (Policy3.g) It is considered that the release of certain information constitutes an offence under the Privacy and Personal Information Protection Act and/or the Health Records Information Protection Act.

CA – Information which would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. (Policy 3.j)

PR – Contents of the document are not released on the grounds of legal professional privilege. (Policy 3.k)

PI (n,a) – Policy 4 (a) – Where access to the document would be contrary to the public interest. The author specifically requested that the name and address details not be released and following discussions with the author, it was considered that on balance, access to these details would be contrary to the public interest.

Note: A request that a document remain in confidence does not necessarily mean that the document will be exempt from release, however if information which the author has specifically requested remain confidential was released, it may prejudice the ability of Council to obtain such information in the future. On balance, it was in the public interest to release the nature of the complaint, whilst deleting all references to the identity of the complainant.

PI (fn) – Policy 4(b) – Where access to the document would be contrary to the public interest. The documents provide commercial information. Should this information be released it may jeopardise Council’s position in any future negotiations. On balance access to these documents would be contrary to the public interest.

PI(cc) – Policy 4(b)– Where access to the document would be contrary to the public interest. The information provided to Council contains commercial information provided to Council in confidence. Should this information be released it may jeopardise Council’s ability to obtain such information in the future. On balance access to these documents would be contrary to the public interest.

PI(pf) – Policy 4(a) – Where access to the document would be contrary to the public interest. The information provided to Council contains private financial information with specific account details. The information is purely personal information, and as such the public interest would not be served by its release. On balance access to these documents would be contrary to the public interest.

PI(ic) – Policy 4(c) - Where access to the document would be contrary to the public interest. On balance access to these documents would be contrary to the public interest. It is considered that release of the information could jeopardise Council’s position in relation to the negotiation of any insurance claim. Indeed, releasing the information may jeopardise Council’s coverage position with its insurance broker.

PI(td) – Policy 4(d) - Tenders and expressions of interest lodged with Council and evaluation documents, except name and amount of the successful tenderer and the names of all other tenderers.

(PS) – Policy 4(e) – The name and address of property owners and property sales information except where; the property owner is the person requesting the information; an adjoining owner is requesting the information for fencing or other purposes allowed by statute; the information is contained on a public register which Council is required to maintain and make available for inspection in accordance with the Privacy & Personal Information Protection Act; the information is given out in the course of processing an application before Council; the information is required by another government agency to carry out a legitimate function of that agency; the information is obtained by inspecting a Council document under this policy.

PI(cr) – Policy 4(f) – Access to documents the release of which, in the opinion of Council’s Public Officer would, on balance, be contrary to the public interest or would cause an unreasonable diversion of Council resources.

General Manager (GM) - Some applications are dealt with directly by the General Manager. In these instances the applications are registered under Council's Document Access Policy and responded to personally by the General Manager.