Agenda of Ordinary Council Meeting

Hornsby Shire Council	Agenda and Summary of Recommendations
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AGENDA AND SUMMARY OF RECOMMENDATIONS

PRESENT

NATIONAL ANTHEM

OPENING PRAYER/S

Acknowledgement of RELIGIOUS DIVERSITY

Statement by the Chairperson:

"We recognise our Shire's rich cultural and religious diversity and we acknowledge and pay respect to the beliefs of all members of our community, regardless of creed or faith."

ABORIGINAL RECOGNITION

Statement by the Chairperson:

"We recognise the traditional inhabitants of the land we are meeting on tonight, the Darug and Guringai Aboriginal people, and respect is paid to their elders and their heritage."

AUDIO RECORDING OF COUNCIL MEETING

Statement by the Chairperson:

"I advise all present that tonight's meeting is being audio recorded for the purpose of assisting in the accuracy of the Minutes. The recordings may be accessed by members of the public once the Minutes have been finalised and speakers are requested to ensure their comments are relevant to the issue at hand and refrain from making personal comments or criticisms."

APOLOGIES

presentations

The Mayor to present Herb Smith, Council’s Aboriginal Community Facilitator and members of the Hornsby Aboriginal Corporation with the Premier’s Excellence Award, in the Strong Communities – Family Support and Assistance category.

The Mayor to present representatives of the Environment and Corporate and Community Divisions with an award from ICLEI regarding Council's commitment to the Cities for Climate Protection Australia Program - CCP Plus.

declarations of interest

Clause 52 of Council’s Code of Meeting Practice (Section 451 of the Local Government Act, 1993) requires that a councillor or a member of a Council committee who has a pecuniary interest in a matter which is before the Council or committee and who is present at a meeting of the Council or committee at which the matter is being considered must disclose the nature of the interest to the meeting as soon as practicable. The disclosure is also to be submitted in writing (on the form titled “Declaration of Interest”).

The Councillor or member of a Council committee must not be present at, or in sight of, the meeting of the Council or committee:

(a) at any time during which the matter is being considered or discussed by the Council or committee.

(b) at any time during which the Council or committee is voting on any question in relation to the matter.

Clause 51A of Council’s Code of Meeting Practice provides that a Councillor, Council officer, or a member of a Council committee who has a non pecuniary interest in any matter with which the Council is concerned and who is present at a meeting of the Council or committee at which the matter is being considered must disclose the nature of the interest to the meeting as soon as practicable. The disclosure is also to be submitted in writing (on the form titled “Declaration of Interest”).

If the non-pecuniary interest is significant, the Councillor must:

a) remove the source of conflict, by relinquishing or divesting the interest that creates the conflict, or reallocating the conflicting duties to another Council official.

b) have no involvement in the matter by absenting themself from and not taking part in any debate or voting on the issue as if the provisions of Section 451(2) of the Act apply.

If the non-pecuniary interest is non-significant, the Councillor must provide an explanation of why they consider that the interest does not require further action in the circumstances.

confirmation of minutes

THAT the Minutes of the Ordinary Council Meeting held on 10 December, 2008 be confirmed; a copy having been distributed to all Councillors.

Petitions

Mayoral Minutes

Notices of Motion

Rescission Motions

MATTERS OF URGENCY

ITEMS PASSED BY EXCEPTION / CALL FOR SPEAKERS ON AGENDA ITEMS

Note:

Persons wishing to address Council on matters which are on the Agenda are permitted to speak, prior to the item being discussed, and their names will be recorded in the Minutes in respect of that particular item.

Persons wishing to address Council on non agenda matters, are permitted to speak after all items on the agenda in respect of which there is a speaker from the public have been finalised by Council. Their names will be recorded in the Minutes under the heading "Public Forum for Non Agenda Items".

GENERAL BUSINESS

· Items for which there is a Public Forum Speaker

· Public Forum for non agenda items

· Balance of General Business items

General Manager's Division

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Item 1 GM1/09 CONTRACTUAL CONDITIONS OF SENIOR STAFF

THAT the Report be received and noted.

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Item 2 GM2/09 Review of Internal Audit Plan 2008/2009 (as at 31/12/2008)

THAT

1. The contents of General Manager’s Report No GM2/09 be received and noted.

2. A review of the Internal Audit Plan continue to be presented to Council on a half yearly basis.

Corporate and Community Division

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Item 3 CC1/09 Proposed formation of the Hornsby Arts Reference Committee

THAT:

1. The contents of Executive Manager’s Report No CC1/09 be received and noted and the draft Terms of Reference for the Hornsby Arts Reference Committee attached to the Report be adopted.

2. Council call for expressions of interest from the local community for the purpose of forming the Hornsby Arts Reference Committee.

3. The Community, Cultural and Recreation Facilities Task Force assess the expressions of interest received from the community.

4. Following the Community, Cultural and Recreation Facilities Task Force’s assessment, a further report be prepared for Council’s consideration recommending the appointment of the inaugural members of the Hornsby Arts Reference Committee.

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Item 4 CC2/09 2008/09 Management Plan and Budget Review - December 2008 Quarter

THAT

1. The contents of Executive Manager’s Report No CC2/09 be received and noted

2. The December 2008 Review of the Management Plan, including performance indicators be received and noted.

3. The recommended changes to the 2008/09 Budget detailed in the December Budget Review be adopted

4. The Hornsby Quarry GST refund be allocated to a new restricted asset titled “Hornsby Quarry and Environs Restricted Asset”.

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Item 5 CC3/09 Draft Disability Discrimination Act Action Plan

THAT

1. The contents of Executive Manager’s Report No CC3/09 be received and noted

2. Council endorse the draft DDA Action Plan attached to Report No CC3/09 and place it on public exhibition for a period of 28 days.

3. At the completion of the public exhibition period, a further report be prepared for Council's consideration which summarises the results of the exhibition period and recommends the adoption of the DDA Action Plan.

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Item 6 CC4/09 Social Plan Report Card: October - December 2008

THAT the Social Plan Report Card October 2008 - December 2008 be received and noted.

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Item 7 CC5/09 November/December 2008 Investment and Borrowing Report

THAT the contents of Executive Manager's Report No CC5/09 be received and noted.

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Item 8 CC6/09 Lease of Archery Range located at Pennant Hills Park Reserve No. 45012 with Northern Archers of Sydney Inc

THAT Council, as Reserve Trust Manager,

1. Note the Contents of Executive Managers Report No. CC6/09.

2. Grant Northern Archers of Sydney Inc a further 15 year lease of part of Crown Reserve No. 45012, Pennant Hills Park, (containing an archery range) on the following basis:

a) The land shall only be used by the Lessee for activities associated with archery.

b) Rental to be at the rate of $1,300 per annum + GST during the initial 12 months of tenure.

c) The rental shall be subject to annual review in accordance with the movement in the Consumer Price Index, with a market review to be undertaken every five years

d) The Lessee shall be responsible for the payment of all water/sewerage rates assessed in respect of the site.

e) The Lessee shall be responsible for the payment of all costs associated with services provided to the site including but not limited to electricity, gas, telephone, water usage, etc.

f) The Lessee shall indemnify Council against all claims in respect of Public Liability to an amount not less than $20 million, with such Policy to note Council as an interested party.

g) The Lessee will bear 50% of costs incurred in respect of the preparation of the necessary lease documentation.

h) The Lessee shall be responsible for, and bear all costs incurred in, the maintenance and repair of the site.

i) The Lessee shall be responsible for all capital improvements on the site including maintenance and repair.

j) The Lessee shall maintain an active risk management program in accordance with the risk management recommendations of Archery Australia.

k) The Lessee’s Safety Management Plan shall be reviewed annually and attached to the lease.

l) The Lessee shall maintain the area behind the targets as a safety area.

m) The Lessee shall install and maintain appropriately worded signs at all likely access points to the range.

n) If not already undertaken, the Lessee shall extend the catch mound as outlined in the 1995 Northern Archers’ Safety Proposals document.

3. Note that the granting of the further lease to Northern Archers of Sydney Inc shall be subject to the approval of the Minister administering the Crown Lands Act, 1989.

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Item 9 CC7/09 Review of the Hornsby Shire Home Library Service

THAT

1. The contents of Executive Manager’s Report No CC7/09 be received and noted.

2. Training for Home Library staff be maintained, and increased where required

3. A review of the staff working area be undertaken

4. Consideration be given to utilising volunteers to undertake non professional tasks within the Home Library Service Team

5. Promotion of the Home Library Service be increased.

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Item 10 CC8/09 Declarations of Pecuniary Interest and Other Matters

THAT Council note that the Disclosure of Pecuniary Interests and Other Matters Returns recently lodged with the General Manager have been tabled as required by the Local Government Act.

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Item 11 CC9/09 Councillor Attendance at Information Seminars Following Local Government Elections in September 2008

THAT the contents of Executive Manager’s Report No. CC9/09 be received and noted.

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Item 12 CC11/09 Document Access Applications 26 November 2008 - 25 January 2009

THAT the documents outlined in Attachment 2 to this Report remain exempt from release under Council's Document Access Policy.

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Item 13 CC13/09 Quarterly Review - Operational Plan associated with the Hornsby Mall Strategic Management Plan

THAT the contents of Executive Manager's Report No. CC13/09 be received and noted.

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Item 14 CC14/09 Request for Legal Assistance - Gosford City Council

THAT Council not make a contribution towards legal costs incurred by Gosford City Council in the matter of Gosford City Council v Tauszik [2006] NSWCCA 193.

Environment Division

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Item 15 EN1/09 Environmental Health - Food Safety Program 1 July 2008 to 31 December 2008

THAT the contents of Executive Manager's Report EN 1/09 be received and noted.

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Item 16 EN2/09 School sportsground extension, Cherrybrook

THAT:

1. Council provide in-principle support for the extension of the existing sportsground and associated works within the grounds of John Purchase Public Primary School, Cherrybrook and agree to proceed to the preparation of a development application for the project.

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Item 17 EN3/09 Parks Capital Works 2008-2009 December Quarter Progress Report

THAT:

1. The contents of Executive Manager's report EN3/09 be received and noted.

Planning Division

Nil

Strategy Division

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Item 18 ST1/09 Draft Outdoor Dining Code

THAT

1. The Draft Outdoor Dining Code be placed on exhibition for a period of 28 days, with a further report back to Council at the conclusion of the exhibition period;

2. Outdoor dining be considered for inclusion as exempt and complying development and that the Exempt and Complying Development Control Plan should be amended to include this provision;

3. The related fees as proposed for outdoor dining be included in the 2009/10 Draft Fees and Charges.

Works Division

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Item 19 WK7/09 Works Progress Report - December 2008 Quarterly - Traffic and Road Safety Branch

THAT Council endorse the activities undertaken by the Traffic and Road Safety Branch for the period 1 October 2008 to 31 December 2008.

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Item 20 WK2/09 Shepherds Drive - Cherrybrook. Pedestrian and bicycle access to Cherrybrook Village Shopping Centre

THAT

1. Council note the requirements for public consultation, reclassification of land and rezoning if a vehicle access is provided to Cherrybrook Village Shopping Centre across Greenway Park.

2. The investigation and estimate for the pedestrian/cycleway link between Cherrybrook Village Shopping Centre and the eastern end of Greenway Park be provided to the shopping centre manager for their consideration.

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Item 21 WK3/09 Building Capital Works Program 2008/2009 - December 2008 Quarterly Report

THAT the contents of Executive Manager’s Report No. WK3/09 be received and noted.

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Item 22 WK4/09 Works Building Services - Graffiti and Vandalism December 2008 Half Yearly Report

THAT the contents of Executive Manager’s Report No. WK4/09 be received and noted.

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Item 23 WK5/09 Works Progress Report - December 2008 Quarter - Assets Branch

THAT the contents of Executive Manager’s Report No. WK5/09 be received and the progress of the 2008/09 Assets Branch Programmes be noted.

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Item 24 WK6/09 Works Progress Report - December Quarter 2008 - Design and Construction Branch

THAT the contents of Executive Manager’s Report WK6/09 be received and noted.

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Item 25 WK8/09 Revised 2008/2009 Bus Shelter Construction Programme

THAT Council adopt the revised 2008/2009 Bus Shelter Construction Programme for the construction of new bus shelters at the following locations:

· Rembrandt Street, Carlingford

· Ray Road and Mountain Street, Epping

· Duffy Avenue and Eucalyptus Drive, Westleigh

· Duffy Avenue and Quarter Sessions Road, Westleigh

· Arcadia Road and Cobah Road, Arcadia

· 7 Jubilee Street, Wahroonga

· Waterloo Road and Devon Street, North Epping

SUPPLEMENTARY AGENDA

PUBLIC FORUM – NON AGENDA ITEMS

Mayor's Notes

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Item 26 MN1/09 Mayor's Notes from 1 to 31 December 2008

Question of Which Notice Has Been Given

QUESTIONS WITHOUT NOTICE

Executive Manager's Report No. CC1/09

Corporate and Community Division

Date of Meeting: 11/02/2009

3 PROPOSED FORMATION OF THE HORNSBY ARTS REFERENCE COMMITTEE

EXECUTIVE SUMMARY

The Hornsby Shire Council Cultural Plan 2008-2010 (refer Report No CC79/08) recommends the establishment of an Arts Reference Committee for the purposes of improving communication between Council and members of the cultural community.

A draft Terms of Reference for the Committee was considered at the November 2008 meeting of the Community, Cultural and Recreation Facilities Task Force. The Task Force requested that a report be prepared for Council’s consideration recommending that the draft Terms of Reference be adopted and that the Reference Committee be formed by inviting expressions of interest from the community.

The Task Force also recommended the appointment of Councillor Chopra as the Chairperson of the Committee, with Councillor Hutchence as an alternate representative if Councillor Chopra was unable to attend a meeting.

PURPOSE/OBJECTIVE

The purpose of this Report is to present the recommendations of the Community, Cultural and Recreation Facilities Task Force, in respect of the formation of the Hornsby Arts Reference Committee, for Council’s consideration.

DISCUSSION

At the August 2008 Ordinary Meeting, Council considered Report No CC79/08 and adopted a Hornsby Shire Council Cultural Plan 2008/2010. The Plan included as an objective the formation of a Hornsby Arts Reference Committee to improve communication between Council and members of the cultural community.

At its November 2008 meeting, the Community, Cultural and Recreation Facilities Task Force considered the process through which Council would convene the Committee. The Task Force reviewed and approved the draft Terms of Reference for the Committee which detailed the process of establishing the Committee by calling for expressions of interest from the community. The draft Terms of Reference for the Committee are attached to this Report for the consideration of Council and are recommended for adoption.

Further to this, the Task Force also considered Council’s involvement with the Committee and recommended that Councillor Dilip Chopra be appointed as the Chairperson of the Committee with Councillor Michael Hutchence as an alternate Chairperson if Councillor Chopra is unable to attend a meeting. It is noted that Councillors or Council staff may attend meetings of the Committee as requested or as observers.

BUDGET

The budget implications associated with the formation of this Committee have been noted and accommodated in the Hornsby Shire Cultural Plan 2008-2010. There are no budgetary implications associated with the adoption of the Terms of Reference associated with the Hornsby Arts Reference Committee.

POLICY

The contents of this Report seek to implement the recommendations of the Hornsby Shire Cultural Plan 2008-2010. In adopting the attached Terms of Reference, Council is establishing a policy framework within which it will undertake ongoing community consultation in relation to cultural development.

CONSULTATION

Consultation has been undertaken in the preparation of this Report with the Community, Cultural and Recreation Facilities Task Force

TRIPLE BOTTOM LINE SUMMARY

A Triple Bottom Line assessment is not required of this Report as it reports on the implementation of an adopted chapter of the Social Plan.

RESPONSIBLE OFFICER

The officer responsible for the preparation of this Report is the Manager, Community Services Branch - David Johnston. He can be contacted on telephone 9847 6800. For further information please contact Council's Coordinator Cultural and Community Facilities, Ms Samantha Colbert, on 9847 6548, Monday to Friday 9.00 am to 5.00 pm.

RECOMMENDATION

THAT:

1. The contents of Executive Manager’s Report No CC1/09 be received and noted and the draft Terms of Reference for the Hornsby Arts Reference Committee attached to the Report be adopted.

2. Council call for expressions of interest from the local community for the purpose of forming the Hornsby Arts Reference Committee.

3. The Community, Cultural and Recreation Facilities Task Force assess the expressions of interest received from the community.

Samantha Colbert

Coordinator - Cultural and Community Facilities

Corporate and Community Division

David Johnston

Manager - Community Services

Corporate and Community Division

Gary Bensley

Executive Manager

Corporate and Community Division

Attachments:

1.View

Hornsby Arts Reference Committee - Draft Terms of Reference

File Reference: F2004/06058

Document Number: D01071484

Executive Manager's Report No. CC2/09

Corporate and Community Division

Date of Meeting: 11/02/2009

4 2008/09 MANAGEMENT PLAN AND BUDGET REVIEW - DECEMBER 2008 QUARTER

EXECUTIVE SUMMARY

The General Manager is required to report to Council each quarter as to performance against Council’s current Management Plan and Budget, including revised estimates of income and expenditure.

The Management Plan Quarterly Review document for the second quarter of 2008 (July to December) is attached.

A deterioration of confidence in the global economy and, as a consequence, a downturn in development activity and significant cuts to the official cash rate has substantially reduced income from development applications and investments. Having regard to an opening budget deficit at December of $343K, and significant estimated decreases in budgeted development application income of $857K and investment income of $346K, staff have reviewed the Budget and proposed the deletion and/or deferral of items of operating and capital expenditure for the remainder of 2008/09. A full list of proposed December Budget Review changes is provided in detail within this Report.

The 2008/09 Original Budget forecast a deficit at 30 June 2009 of $94K. The 2008 September Review included negative budget changes of $249K, whilst the December Review recommends positive Budget changes of $343K. Approval of the recommendations would, therefore, foreshadow a balanced Budget at 30 June 2009.

The Net Operating and Capital result after internal funding movements for the second quarter resulted in a favourable variance of $837K compared to the second quarter Budget. This variance for the second quarter has largely been the result of timing, expenditure not accrued or recognised when compared to Budget and phasing of the annual budget. Major Budget variances for each Division are provided in the attached Quarterly Review document.

It is noted that Council was successful in the Administrative Appeals Tribunal in respect of its entitlement to a GST refund relating to the acquisition of the Hornsby Quarry. As it is anticipated that further substantial costs will be required to progress with options for the Hornsby Quarry, it is considered financially prudent that the refund be allocated to a Hornsby Quarry and Environs Restricted Asset account.

It is recommended that Council adopt the proposed budget changes incorporated in the December 2008 Budget Review and allocate the Hornsby Quarry GST refund to a restricted asset account titled “Hornsby Quarry and Environs.”

PURPOSE/OBJECTIVE

The purpose of this Report is to enable Council to review its performance against the targets set in the 2008/09 Management Plan, and review actual and budgeted income and expenditure over the second quarter of the 2008/09 financial year.

DISCUSSION

On 11 June 2008, Council adopted its Management Plan 2008/09 - 2010/11 including the Budget for 2008/09 and Fees and Charges for 2008/09. The Management Plan sets out the manner in which Council intends to align its business goals in accordance with its intent of "Creating a Living Environment" and is divided into the following six strategic themes:

• Working with our community

• Conserving our natural environment

• Contributing to community development through sustainable facilities and services

• Fulfilling our community's vision in planning for the future of the Shire

• Supporting our diverse economy

• Maintaining sound corporate and financial management

In conjunction with these themes, corporate indicators and targets were identified and are included in the attached Quarterly Review document along with the Budget position as at the end of December 2008.

The December 2008 Review includes the second quarter financial results for 2008/09, and compares actual expenditure and income from 1 July 2008 to 31 December 2008 against the budget for this same period. The Net Operating and Capital result after internal funding movements at December 2008 resulted in a favourable variance of $837K compared to the December Budget. This variance has largely been the result of budget timing, accrued expenditure not recognised when compared to budget and phasing of the annual budget.

The 2008/09 Original Budget forecast a deficit at 30 June 2009 of $94K. The 2008 September Review included negative budget changes of $249K, whilst the December Review recommends positive Budget changes of $343K, which produces a foreshadowed balanced Budget at 30 June 2008.

The major issues associated with the December 2008 Budget Review are detailed below.

Development Application Income Reduction of $857K

A downturn in development activity has resulted in Council expecting to receive a significant reduction in development application income over the 2008/09 financial year. This will require Council to reduce budgeted development application income by $1.107M. Reduced labour expenditure budgets in the Planning Division totalling $250K will partly offset this amount resulting in a net deficit of $857K. It is unlikely that the situation with this income source will improve this financial year and may well extend over several years due to a deteriorating economy. The reduction in development application income will need to be further considered as part of the 2009/10 Budget preparations.

General Fund Investment Income Reduction of $346K

The Reserve Bank of Australia has reduced the cash rate from 7.25% in March 2008 to 4.25% in December 2008. Economic forecasts to June 2009 have indicated that the cash rate will further reduce to between 2.5% and 3.0%. With Council’s investment portfolio significantly weighted in term deposits to protect the principal invested, and due to the performance of the capital guaranteed products, it is estimated that income from investments will be reduced this financial year by $692K (noting that approximately 50% or $346K relates to Section 94 funds with the remaining $346K relating to General Funds).

Economic publications have indicated no immediate signs of a recovery in the financial markets and with global confidence at a low it may take several years for Council’s investment income to improve. Reductions in the official cash rate will further decrease Council’s return from term deposits. The reduction in investment income will need to be further considered as part of the 2009/10 Budget preparations.

Balanced Budget Initiatives

In the September 2008 Quarterly Budget Review (see Report No. CC100/08) it was noted that the General Manager had requested each Division to review their expenditure in subsequent reviews in an attempt to move the 2008/09 Budget to a surplus position thus improving Council’s Available Working Capital. Having regard to the significant budget decreases in the income items detailed above, this review has required considerable net reductions in expenditure from Council’s 2008/09 Budget to return a balanced budget. These budget changes are identified below in detail. In one instance an alternative option is provided for Council consideration in an attempt to reduce expenditure.

Requests for Budget changes in this Report total a net -$343K, for which Council approval is sought. Budget changes which affect the net Budget position are included in the quarterly consolidated financial reports whilst contra Budget adjustments, subject to relevant criteria, are authorised by ExCo on a monthly basis as required.

The December 2008 Quarter Budget changes proposed are as follows:

· $64K – Increased contract expenditure allocated to a voltage adjustment project in the Administration Building.

· $857K –Reduction in development application income (net of labour savings)

· $692K – Reduction in investment income (50% Section 94, 50% General Funds)

· -$346K – Reduction in Section 94 transfer to restricted asset due to reduced investment income

· -$37K – Reduced consultants - Human Resources Branch

· -$35K – Reduced employee training and travelling costs

· -$125K – Reduced employment costs

· -$15K – Reduced pre-employment medical expenditure

· -$3K – Reduced advertising -Human Resources Branch

· -$95K – Reduced budget for NSW Fire Brigade Levy.

· -$230K – Better than budget Financial Assistance Grant

· -$250K – Insurance rebate received and reduced premium.

· -$120K – Increase rate income from the issue of supplementary rate assessments

· -$45K – Reduction in footpath reconstruction expenditure

· -$40K – Additional footpath and road restoration income

· -$30K – Deferral of elective routine maintenance on Administration Centre lifts

· -$20K – Reduction in allocation for replacement of survey equipment - equipment purchase deferred.

· -$35K – Additional income from Brickpit Sports Stadium.

· -$180K – Reduction in budget transfer to restricted asset for Town Centre drainage works - this will delay the planned commencement of this project for a further year.

· -$100K – Deferred purchase of third street sweeper

· -$50K – Reduction in street sweeping services (i.e. maintain 2007/08 service levels)

· -$100K – Reduction in maintenance of developer built stormwater assets

· -$74K - Reduction in Parks Capital works (N.B. This will involve deletion of the following projects: Warrina Street Oval seating $20K, West Epping Oval seating $15K, Ron Payne Oval fencing $30K, Storey Park fencing $9K)

· -$26K - Reduction in Bushland and Biodiversity Branch hazard reduction and mitigation programme

(N.B. An alternative option for Council to consider is that the Parks Capital projects and Bushland and Biodiversity Branch programme listed for reduction could be replaced by the deletion of the Hayes Oval amenities building project at $100K)

It is noted that the September 2008 Quarter Budget changes were:

• $67K - Increased salaries expense and operating costs - (Arts Cultural Community Development Officer - refer Council Report No CC79/08) and Community Centres and Halls Booking Officer – refer Council Report No CC70/08).

• $25K - Increased contract expenditure (new grass cutting contract)

• $80K - Hornsby Pool Capital Improvement works

• $35K – Increase in consultant expenditure (to complete Cadastre verification project)

• $9K – Increase expenditure for pedestrian link through Chilworth Reserve – (refer to Report No PLN17/08)

• $18K – Decreased/Subsidised Rental Income – George Street property

• $15K – funding for a Community Safety Plan

Hornsby Quarry GST Refund

It is noted that Council was successful in the Administrative Appeals Tribunal in respect of its entitlement to a GST refund relating to the acquisition of the Hornsby Quarry. The Australian Taxation Office (ATO) has not lodged an appeal against the decision and Council has subsequently been refunded with the sum of $2,409,888. As it is anticipated that further substantial costs will be required to progress with options for the Hornsby Quarry, it is considered financially prudent that the refund be allocated to a Hornsby Quarry and Environs Restricted Asset account which could be used for future costs associated with the Hornsby Quarry.

BUDGET

This Report provides the second quarter review of the 2008/09 Budget

POLICY

There are no specific policy implications in respect of this Report.

CONSULTATION

All Divisions and appropriate staff have had input into this review.

TRIPLE BOTTOM LINE SUMMARY

Triple Bottom Line is a framework for improving Council's decisions by ensuring accountability and transparency on social, environmental and economic factors. It does this by reporting upon Council's strategic themes.

As this report does not propose any actions which require a sustainability assessment, no Triple Bottom Line considerations apply.

RESPONSIBLE OFFICER

The officers responsible for preparation of this Report are Julie Williams - Manager, Corporate Strategy and Glen Magus - Manager, Financial Services. They can be contacted on 9847-6790 and 9847-6635 respectively.

THAT

1. The contents of Executive Manager’s Report No CC2/09 be received and noted

2. The December 2008 Review of the Management Plan, including performance indicators be received and noted.

3. The recommended changes to the 2008/09 Budget detailed in the December Budget Review be adopted

4. The Hornsby Quarry GST refund be allocated to a new restricted asset titled “Hornsby Quarry and Environs Restricted Asset”.

Gary Bensley

Executive Manager

Corporate and Community Division

Julie Williams

Manager, Corporate Strategy

Strategy Division

Attachments:

1.View

December 2008 - 2nd Quarter Review

File Reference: F2007/01487

Document Number: D01081547

Executive Manager's Report No. CC3/09

Corporate and Community Division

Date of Meeting: 11/02/2009

5 DRAFT DISABILITY DISCRIMINATION ACT ACTION PLAN

EXECUTIVE SUMMARY

On 13 October 2004, Council adopted the Strategic Plan for People with a Disability as part of its 2005-2010 Social Plan. One of the Actions in the Strategic Plan states:

That Council, in accordance with the Disability Discrimination Act 1992, develop a Disability Discrimination Act Action Plan to proactively address access to services and facilities throughout the Shire, and enhance the inclusion of people with a disability in the wider community.

Following appropriate consultation with stakeholders within Council, staff in the Social Planning Team of the Community Services Branch have developed a Draft Disability Discrimination Act (DDA) Action Plan in accordance with the resolution of Council. A copy of the draft Plan is attached to this Report.

It is recommended that Council place the draft DDA Action Plan on public exhibition for 28 days. During that period, comments will be actively sought from the community and peak disability groups and a further report summarising community feedback will be provided for Council’s consideration at the May 2009 Ordinary Meeting.

PURPOSE/OBJECTIVE

The purpose of this Report is to recommend that Council place the draft DDA Action Plan on public exhibition.

DISCUSSION

There is no statutory requirement for Council to produce a DDA Action Plan. In producing such a Plan, Council is seeking to actively manage the built environment under Council’s care and control to ensure that this environment is accessible by people with a disability. Such an approach ensures that all people in the community can fully participate in community life without the loss of dignity that can arise through ill considered design solutions.

The objectives of the DDA are:

(a) to eliminate, as far as possible, discrimination against persons on the ground of disability in the areas of:

(i) work, accommodation, education, access to premises, clubs and sport; and

(ii) the provision of goods, facilities, services and land; and

(iii) existing laws; and

(iv) the administration of Commonwealth laws and programs; and

(b) to ensure, as far as practicable, that persons with disabilities have the same rights to equality before the law as the rest of the community; and

(c) to promote recognition and acceptance within the community of the principle that persons with disabilities have the same fundamental rights as the rest of the community.

Section 61 of the DDA makes comment in relation to DDA Action Plans and states that:

The action plan of a service provider must include provisions relating to:

(a) the devising of policies and programs to achieve the objects of this Act; and

(b) the communication of these policies and programs to persons within the service provider; and

(c) the review of practices within the service provider with a view to the identification of any discriminatory practices; and

(d) the setting of goals and targets, where these may reasonably be determined against which the success of the plan in achieving the objects of the Act may be assessed; and

(e) the means, other than those referred to in paragraph (d), of evaluating the policies and programs referred to in paragraph (a); and

(f) the appointment of persons within the service provider to implement the provisions referred to in paragraphs (a) to (e) (inclusive).

The draft DDA Action Plan has been formulated using the above provisions as its basis. Over the years, and outside of the development of the DDA Action Plan, Council has progressively amended its procedures to improve accessibility outcomes for the community. These measures include, but are not limited to, activities such as:

· An annual progressive upgrading of Community Halls and Amenities Buildings to make them accessible to people with a disability.

· Referral of all Development Applications for buildings which are open to the public, to the Community Services Branch for comment on Access and Mobility issues.

· Design of Kerb Ramps to comply with AS1428.1 for new works, and where possible, given budgetary constraints, the progressive upgrading of older non-complying kerbs (usually on the recommendation of the Hornsby Shire Access Committee).

The draft DDA Action Plan recommends the continuance of these measures, along with new initiatives to improve accessibility outcomes for people with a disability living in, or traversing the Hornsby Shire. This draft Action Plan, if adopted by Council following public exhibition, will be submitted to the Australian Human Rights Commission where it may be used as a defence in the event of a disability discrimination complaint being made against Council.

Further, the DDA Action Plan aims to make Hornsby Shire Council a “best practice” organisation in relation to constructing and modifying the built environment to accommodate the needs of people with a disability.

BUDGET

Many of the measures nominated within the draft DDA Action Plan can be funded from within recurrent budgets. Others measures are recommended for funding in future budgeting processes. Grant funding has also been identified to fund a number of the other initiatives listed in the Plan.

POLICY

Council’s Access and Equity Policy is relevant to this Report.

CONSULTATION

Consultation has taken place with the following persons and/or organisations:

· Ms Suzanne Colbert – CEO Australian Employers Network on Disability.

· Hornsby Shire Access Committee.

· Mr James Farrington – Manager Town Planning Services.

· Mr Rodney Pickles – Manager Assessment Team 2.

· Ms Diane Campbell – Team Leader Bushland & Biodiversity Planning & Management.

· Mr Lawrence Nagy – Manager Traffic & Road Safety Branch.

· Mr Chon-Sin Chua – Manager Assets Branch, Works Division.

· Ms Dana Spence – Coordinator Parks Assets, Environment Division.

· Mr Scott Hewitt – Manager Aquatic & Recreational Facilities Branch.

· Ms Michelle Edmunds – Manager Community Relations Branch.

· Ms Cheryl Etheridge – Manager Library & Information Services Branch.

· Ms Josephine Lloyd – Coordinator Community Outreach – Library & Information Services Branch.

· Mr Robert Holliday – Manager Waste Management Services Branch.

· Mr Ian Harwood – Operations Supervisor, Waste Management Services Branch.

· Mr Rodney Drummond – Manager Commercial Property.

· Mr Andrew Leahy – Team Leader Learning & Development Team.

· Ms Julie Manning – Learning & Development Officer, Learning & Development Team.

· Ms Susan Downing – Acting Coordinator Social Planning & Policy Community Services Branch.

· Ms Jayne Boardman – Coordinator Over 55 Services, Community Services Branch.

· Mr Malcolm Wallace – Community Development Officer Access & Inclusion, Community Services Branch.

TRIPLE BOTTOM LINE SUMMARY

Working with our community.

The outcomes associated with this proposal have been obtained through working closely with the community. Consultation has been thorough, and has involved a number of relevant stakeholders.

Conserving our natural environment.

The draft DDA Action Plan will not impact negatively on our natural environment.

Contributing to community development through sustainable facilities and services.

The project contributes significantly to community development outcomes for people with a disability.

Fulfilling our community’s vision in planning for the future of the Shire.

The proposal is sympathetic with the community's articulated vision for the Shire.

Supporting our diverse economy.

The draft DDA Action plan will have no impact on the economy of the Shire.

Maintaining sound corporate and financial management.

The draft DDA Action plan is proposed to be contained within existing Budgets and grants.

Other Sustainability Considerations.

The proposal will have no negative impacts either for Council or the Community. Improving the built environment for people with a disability ultimately benefits the wider community.

RESPONSIBLE OFFICER

The responsible officer for this Report is Mr David Johnston, Manager Community Services Branch. Further information can be obtained by calling Malcolm Wallace, Community Development Officer Access & Inclusion, on 9847 6741 Wednesdays, Thursdays and Fridays between 8:45 am and 4:30 pm.

THAT

1. The contents of Executive Manager’s Report No CC3/09 be received and noted

2. Council endorse the draft DDA Action Plan attached to Report No CC3/09 and place it on public exhibition for a period of 28 days.

David Johnston

Manager - Community Services

Corporate and Community Division

Gary Bensley

Executive Manager

Corporate and Community Division

Attachments:

1.View

Draft Disability Discrimination Act Action Plan for Public Exhibition

File Reference: F2009/00022

Document Number: D01081841

Executive Manager's Report No. CC4/09

Corporate and Community Division

Date of Meeting: 11/02/2009

6 SOCIAL PLAN REPORT CARD: OCTOBER - DECEMBER 2008

EXECUTIVE SUMMARY

Throughout 2004, the seven chapters of Council’s Social Plan 2005 - 2010 were progressively adopted by Council, and in October 2004 a completed Social Plan was submitted to the NSW Department of Local Government as per the Social/Community Planning and Reporting Guidelines.

In December 2005, the first annual review of the Social Plan was presented to Council via Report No CC101/05. Since this review, Council has been provided with quarterly reports on the implementation of the Social Plan. An annual review of the Social Plan has also been completed each year.

The attached Social Plan/Community Services Quarterly Report Card constitutes the fourth quarter report for the 2008 calendar year and is designed to highlight the achievements of the Community Services Branch and outline the progressive implementation of the Social Plan.

An annual review of the Social Plans is typically conducted on a calendar year basis. The annual review for 2008 has been deferred in order to better align the review process with the management planning process.

PURPOSE/OBJECTIVE

The purpose of this Report is to provide Council with a fourth quarter update for the 2008 calendar year regarding the implementation of the Social Plan 2005 – 2010.

DISCUSSION

The Social Plan Report Card: October 2008 – December 2008 (a coloured version has been circulated to Councillors under separate cover) provides a summary of the implemented actions associated with the various chapters of Council’s Social Plan 2005 - 2010.

The Report Card and this Report do not seek to evaluate or review the Plans for currency or raise additional issues. The Social Plans are held to be current for the period through until June 2009 when a comprehensive annual review will again be undertaken.

The Social Plan Report Card seeks to provide Councillors and the community with a synopsis of the implementation of objectives of the chapters of the Social Plan over the described period.

BUDGET

There are no budget issues associated with this update. However, additional funds required for the implementation of the Social Plan over the next year will be sought in annual Council budget cycles.

POLICY

There are no major policy implications associated with this Report.

CONSULTATION

The following consultation has been undertaken in the preparation of this Report:

Internal

Community Development Officer - Access & Inclusion - Mr Malcolm Wallace

Community Development Officer - Children & Families and Access & Inclusion - Ms Jian Zhao

Community Development Officer - Arts/Culture - Ms Joanna Joyce

Coordinator - Over 55 Services - Ms Jayne Boardman

Youth Services Coordinator - Ms Sharon Mizzi

Coordinator - Community and Cultural Facilities - Ms Samantha Colbert

External

Attorney General's Department regarding the Community Crime Prevention Grant

TRIPLE BOTTOM LINE SUMMARY

A Triple Bottom Line assessment is not required of this Report as it is a progress report on the implementation of the Social Plan.

RESPONSIBLE OFFICER

The officer responsible for the preparation of this Report is the Manager, Community Services Branch – Mr David Johnston who can be contacted on telephone 9847 6800. If further information is required, please contact Council's Acting Coordinator, Social Planning and Policy - Ms Sue Downing, on 9847 6779, Monday to Friday 8.30 am to 5.00 pm.

RECOMMENDATION

THAT the Social Plan Report Card October 2008 - December 2008 be received and noted.

David Johnston

Manager - Community Services

Corporate and Community Division

Gary Bensley

Executive Manager

Corporate and Community Division

Attachments:

1.View

Social Plan Report Card - October to December 2008

Included under separate cover

File Reference: F2004/06043

Document Number: D01083413

Executive Manager's Report No. CC5/09

Corporate and Community Division

Date of Meeting: 11/02/2009

7 NOVEMBER/DECEMBER 2008 INVESTMENT AND BORROWING REPORT

EXECUTIVE SUMMARY

Council is provided with a monthly report summarising current general economic conditions which may have an impact on investment returns. The report includes a schedule detailing Council's investments and borrowings and also highlights the monthly and year to date performance of the investments. It should be noted investments are generally held for the medium to long term.

This Report indicates that the total investment income for the period ending 31 December 2008 is $1,023,000 which compares to the year to date 2008/09 budgeted income of $1,121,000. Of the year to date investment income earned, 52% relates to Section 94 funds held by Council and is required to be allocated to those funds.

PURPOSE/OBJECTIVE

The purpose of this Report is to advise Council of funds invested in accordance with Section 625 of the Local Government Act and details as required by Clause 212(1) of the Local Government (General) Regulation 2005 and Council's Investment Policy and Strategy, most recently amended and adopted at the April 2007 Ordinary Meeting.

DISCUSSION

Council's Investment Performance - December 2008

• The Term Deposits achieved an annualised return of 6.53% for the month compared to the benchmark of 4.25%; and a financial year to date return of 7.54% compared to the benchmark of 6.16%.

• NSW T-Corp Long Term Growth Facility achieved a marked to market return of -0.99% for the month compared to the benchmark of -7.39%; and a financial year to date return of -20.06% compared to the benchmark of -28.3%. This fund has a 70% allocation to growth assets. Short term performance is expected to be volatile and the investment should be viewed over the longer term.

• Direct investments in Collateralised Debt Obligations achieved an annualised return of 4.66% for the month compared to the benchmark of 5.13%. The financial year to date return at December is 8.03% compared to the benchmark of 7.39%. Investment and Borrowing Report Nos CC80/08 and CC98/08 have previously advised Council that Lehman Brothers was the arranger for the CDO – ENDEAVOUR and that a number of CDO’s received a reduction in investment rating below the Ministerial Investment Order. Whether, based on the bankruptcy of Lehman Brothers, there is to be an early termination of this product is continuing to be monitored by Grove Research and Advisory Services (Council’s independent investment advisor). They will advise Council when further information is available. As a consequence the coupon for the CDO – ENDEAVOUR will not be received. In respect of CDO’s that have received a reduction below the Ministerial Investment Order, it would not be practical to withdraw funds from these investments due to current market volatility.

• The Capital Guaranteed Notes achieved an annualised return of 0.26% for the month compared to the benchmark of 5.13%. The financial year to date at December is 1.38% compared to the benchmark of 7.39%. Due to poor performance over recent months the Capital Protected Notes coupons, with the exception of the Longreach PIU Fund, have not been accrued.

• Floating Rate Notes (FRN’s) are bonds that have a variable coupon equal to a money market reference rate. This FRN investment achieved an annualised return of 6.46% for the month compared to the benchmark of 5.13%; and a financial year to date return of 9.24% compared to the benchmark of 7.39%.

• For total investments, the annualised return for the month is 4.48% compared to the benchmark of 4.43%; and the year to date return after fees is 5.81% compared to the benchmark of 5.94%, a shortfall of 0.13%.

Economic/Financial Conditions

Overall, the bleak outlook for the global economy did not spark a major sell-off in December similar to that of the past few months. While the Dow Jones finished the month relatively flat (down 0.60%), global equities rebounded strongly. Surprisingly, financial markets were more resilient to some of the weak economic news revealed during the month and were also assisted by co-ordinated global interest rate cuts.

The Reserve Bank of Australia sliced another one percentage point off the official cash rate to 4.25% at its December meeting, bringing the total cuts since September to 3%, the most aggressive Australian monetary-policy action since the mid 1980’s. For the three months to September, Gross Domestic Product (GDP) grew by 0.1% - seasonally adjusted - the weakest pace since December 2000. Alarmingly, over the past six months consumer spending - the largest part of the economy - has recorded the smallest contribution to GDP growth since 1993. Overall, the domestic equity market had a flat month with the All Ordinaries declining by 0.36%.

The momentum of crude oil continued as it fell to around US$35 a barrel mid-month before rallying to finish the month off at around US$45 after continued violence in Gaza and expectations that OPEC would carry out its largest production cut to stem the price declines. Prices have tumbled up to 75% from a record US$147.27 on 11 July 2008.

The Australian Dollar surged on the back of the US Federal Reserve rate cut in mid-December reaching an approximately two month high at 70 cents (US) before finishing the month at around 69 cents (US).

Borrowings

In respect of borrowings, the weighted average interest rate payable on loans taken out from 1998 to 2008, based on the principal balances outstanding, is 6.55%. The loans taken out repay principal and interest over a 10 year period with a fixed interest rate. The Borrowings Schedule, as at 31 December 2008, is attached to this Report.

BUDGET

Total investment income for the six month period ended December 2008 was $1,023,000. The budgeted income for this same period was $1,121,000. Of the investment income, approximately 52% relates to Section 94 and is, therefore, restricted. The forecast for investment income for the remainder of the financial year has been reassessed and reduced due to a declining cash rate and the poor performance of the Capital Guaranteed Notes. The reduction in investment income has been estimated at $692K (approximately 52% relates to S94).

POLICY

All investments have been made in accordance with the Local Government Act, the Local Government (General) Regulation 2005 and Council's revised Investment Policy and Strategy. The Policy and Strategy were last revised by Council at the 11 April 2007 Ordinary Meeting.

Council's Investment Policy and Strategy is currently being reviewed by staff based on the release of a revised Ministerial Investment Order and the Federal Governments Bank Deposit Guarantee Scheme. An updated draft Investment Policy and Strategy will be finalised after consultation with Grove Research and Advisory Services, prior to being submitted to Council for consideration and adoption

CONSULTATION

Initial investments and reallocation of funds are made where appropriate, after consultation with Council's financial investment adviser and fund managers.

TRIPLE BOTTOM LINE SUMMARY

As this Report simply provides Council with information and does not propose any actions which require a sustainability assessment, no Triple Bottom Line considerations apply.

Council's Investment Strategy does recognise, however, the desirability of "ethical" or "socially responsible" investments and has invested in such products in the last year. These are referenced in the Investment Portfolio in Attachment 1.

Council will continue to review new products, subject to funds availability and asset allocation and credit quality parameters contained in the Strategy.

RESPONSIBLE OFFICER

The officer responsible for the preparation of this Report is the Manager, Financial Services - Glen Magus. He can be contacted on 9847 6635.

RECOMMENDATION

THAT the contents of Executive Manager's Report No CC5/09 be received and noted.

Glen Magus

Manager - Financial Services

Corporate and Community Division

Gary Bensley

Executive Manager

Corporate and Community Division

Attachments:

1.View	November 2008 Council Investment Report
2.View	December 2008 Council Investment Report
3.View	HSC Borrowings Schedule as at 31 December 2008

File Reference: F2004/06987

Document Number: D01083839

Executive Manager's Report No. CC6/09

Corporate and Community Division

Date of Meeting: 11/02/2009

8 LEASE OF ARCHERY RANGE LOCATED AT PENNANT HILLS PARK RESERVE NO. 45012 WITH NORTHERN ARCHERS OF SYDNEY INC

EXECUTIVE SUMMARY

Northern Archers of Sydney Inc (Northern Archers) has made an application seeking the renewal of their lease of part of Crown Reserve 45012 Pennant Hills Park, Pennant Hills (used as an archery range), in line with the provisions of Council’s Code for the Lease/Licence of Council Owned Land and Buildings to Community Groups.

Following assessment of the application, Council officers are of the opinion that Council’s interests, as Reserve Trust Manager, would not be adversely affected if a further 15 year lease of part of Crown Reserve 45012 Pennant Hills Park, Pennant Hills was granted to Northern Archers.

As such, this Report recommends the granting of a further 15 year lease to Northern Archers on the basis outlined in the RECOMMENDATION of this Report.

PURPOSE/OBJECTIVE

The purpose of this Report is to provide Council with information and seek its endorsement, as Reserve Trust Manager, to grant Northern Archers a further 15 year lease of part of Crown Reserve 45012 Pennant Hills Park, Pennant Hills, for use as an archery range on the basis outlined in the RECOMMENDATION of this Report.

DISCUSSION

Pennant Hills Park, Pennant Hills, described as Crown Reserve No. 45012, was notified for public recreation on 15 June 1910, with Council appointed Reserve Trust Manager on 23 June 1933. The Crown Reserve is zoned Open Space B (Public Recreation – District) in the 1994 Hornsby Shire Local Environment Plan. Since 1962, Northern Archers has operated an archery range on part of Pennant Hills Park under a number of lease agreements. As indicated on the attached plan, the archery range site contains 2.37 hectares being located at the end of the access road to Pennant Hills Park. Northern Archers has provided, and continues to maintain, all improvements located on the range, which has included clearing, levelling and grassing of the range and the erection of a clubhouse building.

The existing lease agreement expired in 2008 and Northern Archers has recently submitted an application requesting a further lease of the site in line with the provisions of Council’s Code for the Lease/Licence of Council Land and Buildings to Community Groups. The Code, adopted by Council in May 2007, provides a framework for the equitable, efficient and effective lease/licence of Council’s property assets to community groups. The Code assists Council officers to assess community group applications for the use of Council land and buildings in a transparent manner, based on agreed eligibility criteria, and formulate appropriate lease/licence terms and conditions for the consideration and endorsement of Council.

Following an assessment of the application received from Northern Archers (which meets the eligibility criteria set out in the Code), Council officers are of the opinion that Council’s interests would not be adversely affected if a further lease of part of Crown Reserve 45012 Pennant Hills Park, Pennant Hills was granted to Northern Archers of Sydney Inc on the following basis:

1. Period of lease – 15 years

2. Use of Property – Archery Range, as per submission

3. Rental – $1,300 per annum + GST (Assessed in accordance with advice from Council’s Consulting Valuer)

4. Rental Review – Annually by movement in the Consumer Price Index with a market review to be undertaken every five years

5. Statutory Outgoings – 100% of water/sewerage rates

6. Operating Costs – 100% of electricity, gas, telephone, water usage, etc

7. Insurance – public liability insurance, indemnity $20 million

8. Legal fees – 50% of lease preparation costs

9. Maintenance – Lessee to be responsible for all maintenance and repairs

10. Capital Improvements – Lessee to be responsible for all improvements to or on the land

Advice has also been received from Council’s Parks and Landscape Branch Manager that the granting of any further lease to Northern Archers should be subject to the following conditions:

1. The Northern Archers Safety Management Plan to incorporate additional measures to improve management of pre and post activities, the surrounding and physical environment (in which the sport is conducted) and personnel. Northern Archers to review and update the plan at regular intervals (say annually) with the plan to form part of the conditions of the lease.

2. The area behind the targets is to be maintained as a safety area with removal of re-growth on an ongoing basis and retention of only the major trees. The concurrence of Council’s Manager, Bushland and Biodiversity Branch is to be obtained prior to the clearing or pruning of any vegetation.

3. The installation and maintenance of appropriate signage at all likely access points to the range to alert and caution persons of the archery activity.

4. The Northern Archers to undertake an extension of the catch mound as outlined in the 1995 Northern Archers’ Safety Proposals document to the satisfaction of, and at no cost to, Council.

Northern Archers has recently indicated their agreement to enter into a further lease on the basis outlined above.

It is noted that should Council resolve to renew the lease with Northern Archers on the basis outlined above, the granting of a further lease would be subject to the approval of the Minister administering the Crowns Land Act, 1989.

In the circumstances, it is recommended that a further 15 year lease be granted to the Northern Archers of Sydney Inc on the basis outlined in the RECOMMENDATION of this Report.

BUDGET

The granting of the further lease of the archery range site in Pennant Hills Park, Pennant Hills to Northern Archers will realise a minimum rental income to Council of $1,300 per annum. This represents a slight increase on the rental currently being paid.

POLICY

This Report has been prepared having consideration to the Code for the Lease/Licence of Council Land and Buildings to Community Groups.

CONSULTATION

There has been consultation with Northern Archers of Sydney Inc and officers of Council’s Parks Branch in the preparation of this Report.

TRIPLE BOTTOM LINE SUMMARY

Triple Bottom Line is a framework for improving Council decisions by ensuring accountability and transparency on social, environmental and economic factors. It does this by reporting upon Council’s strategic themes. The following Triple Bottom Line considerations apply to this Report:

Conserving our natural environment.

The proposed lease minimises any further impact of the archery range on the surrounding bushland at Pennant Hills Park, Pennant Hills.

Contributing to community development through sustainable facilities and services.

The granting of a further lease to Northern Archers in line with the Recommendation of this Report will ensure the ongoing provision of an archery facility for the benefit of residents of Hornsby Shire.

Maintaining sound corporate and financial management.

The granting of a further lease to Northern Archers will provide Council with a modest financial return while ensuring the long term protection of this open space asset.

RESPONSIBLE OFFICER

The officers responsible for the preparation of this Report are Mr Rod Drummond, Manager Commercial Property and Mrs Leonie Cooke, Property Officer, who may be contacted on 9847 6589 and 9847 6725 respectively.