Hornsby Shire Council

Attachment to Report No. GM2/09 Page 0

2008/2009 PLAN

ACTIONS	CURRENT STATUS
A) Items to be completed within the first half of the 2008/09 Plan
Audit Council’s Appointment Procedures of Contractors and Consultants. .	50% Completed.
Audit Controls on accuracy of Personnel Records.	Not yet commenced. .
Audit of the Accounts Payable Sub-System	Not yet commenced
B) Other Items
Assist as a member of Council’s Child Protection Committee in regard to allegations made.	Completed. Report submitted to the NSW Ombudsman for consideration. Recommendations provided by external investigation provider adopted.
Processing of the RTA DRIVES system compliance audit.	Completed. The audit was conducted within the guidelines and provisions of the associated RTA user agreement.
Audit Petty Cash and Advance Account Procedures	Not yet commenced.
Audit Council’s Planning Procedures	Not yet commenced.
Review of Code of Conduct and assist in conducting a Code of Conduct staff training program during 2009.	Review completed per General Manager’s report GM14/08. Staff training scheduled for 2009.
Review and monitor Council’s response to all external Audit recommendations that are received on a six monthly basis.	Ongoing.

2008/2009 PLAN (Continued)

ACTIONS	CURRENT STATUS
Other Items (Continued)
The inclusion of any requests for audits lodged by Executive Managers within their Divisions.	Ongoing.
Co-ordinate the production of Council’s Organisational KPI’s.	Completed.
Processing and production of all Council staff delegations.	Ongoing. Delegation maintenance is processed on a weekly basis.
Audit projects as requested by the General Manager.	Ongoing.
Conduct monthly “Fraud & Corruption Awareness” training sessions for new Council staff members as part of Councils “Fraud Prevention Strategy”.	Completed. IA conducts staff fraud and corruption awareness workshops on a monthly basis in conjunction with the Human Resources Branch induction program.
Budget co-ordination within the General Manager’s Division.	Completed.
Review of the sale of abandoned vehicles process.	Not yet commenced.
Review and risk assessment of internal controls associated with the processing of electronic parking infringement notices.	Not yet commenced. .

2008/2009 PLAN (Continued)

C) Additional Items incorporated since the last report
Assist as a member of Council’s Child Protection Committee in regard to allegations made.(second case)	Completed. Report submitted to the NSW Ombudsman for consideration.
Assist in an investigation into the disappearance and subsequent return of staff cash at the Hornsby Aquatic Centre.	Completed. The ICAC were advised of the result of the investigation.
Assist in the conversion of Council’s delegations register from Lotus Notes to Council’s electronic records system (TRIM).	Completed.
Assist the RTA in their compliance audit of Council’s DRIVES access agreement.	Completed.
Audit of Council’s two credit card accounts.	Completed.
Conduct of an election to fill one vacancy for an employee representative on the Council’s Consultative Committee.	Completed.
Preparation of data regarding the conversion of Council’s audit register from Lotus Notes to Council’s electronic records system (TRIM).	Preparation completed.
Assist in the review of delegations in regard to approval of overtime.	Completed.