Ordinary Meeting


Wednesday,  18 August, 2010

at 6.30pm







Hornsby Shire Council

Table of Contents

Page 1







Item 18   MN8/10 Mayor's Notes from 1 to 31 July 2010

Item 17   WK54/10 Works Progress Report - June Quarter 2010 - Design and Construction Branch        




Mayor's Note No. MN8/10

Date of Meeting: 18/08/2010


18      MAYOR'S NOTES FROM 1 TO 31 JULY 2010   



Thursday 1 July – The Mayor attended the NSW Police North West Metropolitan Region Awards Ceremony at Parramatta.


Friday 2 July – The Mayor attended the Marsdens Law Group Local Government Planning and Environmental Law Conference at Casula.


Friday 2 July – The Mayor and Mrs Berman attended the Gladesville-Hornsby Football Association Dinner at the Classic Function Centre, Dural.


Saturday 3 July – The Mayor and Mrs Berman attended Asquith Bowling & Recreation Club’s 60th Anniversary Dinner at the Club in Hornsby.


Saturday 10 July – The Mayor attended a Performance of the 2010 Hornsby Gang Show at Asquith Boys High School.


Thursday 15 July – The Mayor attended The Lions Club of Berowra 2010 Changeover Dinner at Mooney Mooney Club, Mooney Mooney.


Saturday 17 July – The Mayor launched the Hornsby Mall Sound System in Hornsby Mall.


Thursday 22 July – The Mayor officiated at the Rural Fire Service Medal Presentation at the Fire Control Centre, Cowan.


Saturday 24 July – The Mayor and Mrs Berman attended the Lifestart Christmas in July Fundraiser Dinner at The Epping Club, Epping.


Monday 26 July – The Mayor hosted a Citizenship Ceremony at Pennant Hills Community Centre.


Monday 26 July – The Mayor attended a Fundraising Dinner and Auction for Hannah Dodd at Allure Bar & Restaurant, Dural.


Monday 26 July – The Mayor attended the Hornsby Ku-ring-gai and Hills District Cricket Association AGM at Asquith Bowling & Recreation Club in Hornsby.


Wednesday 28 July – The Mayor welcomed participants to the Family Harmony and the Law Event for the Korean Community at the Council Chambers.


Thursday 29 July – The Mayor, Councillor Browne and Councillor McMurdo attended the NSROC Annual Conference at Lane Cove.


Saturday 31 July – The Mayor attended Oakhill College Gala Day at Castle Hill.


Note:       That these are the functions that the Mayor, or his representative, has attended in addition to the normal Council Meetings, Workshops, Mayoral Interviews and other Council Committee Meetings.







File Reference:           F2004/07053

Document Number:   D01462815



Executive Manager's Report No. WK54/10

Works Division

Date of Meeting: 18/08/2010







This is a report on the progress of works which are carried out by the Design and Construction Branch of the Works Division for the fourth quarter of 2009/2010. Overall, projects were undertaken in accordance with the timing and budgets shown in the previously adopted program.




The purpose of this report is to provide information as to the progress of the various 2009/2010 Improvement Programs (Civil Works), and other works undertaken by the Design and Construction Branch.




Improvement Program


Construction works are carried out under Council's various Improvement Programs namely:  Local Roads, Footpaths, Stormwater Drainage, Traffic Facilities and Special Projects.  In addition to this, the Design and Construction Branch is involved in other works such as Catchment Remediation projects for the Water Catchments Team of the Environment Division and civil works for the Parks and Landscape Team.


The Gantt charts for the programs listed above, together with comments in the right hand column as to the status of each project, form part of this report.


Any change in the timing of construction for any project from the adopted program, is shown on the Gantt charts by shading the construction period shown on the previously adopted program.


Significant Impacts


The Design and Construction Branch has a number of staff vacancies in the Design Team, with contract resources being utilised as necessary to ensure deadlines are met.  These staff vacancies have impacted on preconstruction activities for the 2010/2011 Program.  Some additional temporary resources are being sought with a view of catching up on programs.  Progress in this regard will be monitored and further reported in the future.

Tenders / Contracts


Tenders called during the June quarter were:


1.      Electrical Services

2.      Supply and Delivery of Road Materials

3.      Supply and Delivery of Concrete

4.      Expression of Interest – Storey Park Community and Child Care Centre, Design and Project Management

5.      Design and Construction Management of Hornsby Aquatic Centre


Current contracts include:


1.      Material Testing of Site Investigation

2.      Concreting Form and Finish

3.      Supply of Delivery of Precast Concrete Drainage Products

4.      Design and Construction Epping Water Harvesting Schemes

5.      Construction of Water Supply to Crosslands Reserve

6.      Minor Asphalt Works

7.      Stabilisation of Road Pavements

8.      Supply and Delivery of Precast Concrete Drainage Products

9.      Plumbing Services

10.    Construction and Reconstruction of Vehicular Crossings and Footpaths

11.    Sprayed Bituminous Surfacing

12.    Patching of Road Pavements with Full Depth Asphalt

13.    Supply and Lay Asphaltic Concrete

14.    Pavement Marking (NSROC)

15.    Grass Cutting of Roadsides

16.    Greenway Park Community Centre Upgrade and Construction of Childcare Centre

17.    Cherrybrook Community Childcare Facility – Consultant to Finalise Plans and Documentation

18.    Architectural Services for Development of a Fire Control District Office – Berowra Waters Toll Gates Site

19.    Construction of Hornsby Ku-ring-gai District Rural Fire Centre and Emergency Facility

20.    Hornsby Quarry – Land Filling Approval


Tenders expected to be called in the first quarter of 2010/11 are:


1.      Patching of Road Pavements with Full Depth Asphalt

2.      Supply and Lay Asphaltic Concrete

3.      Expression of Interest - Storey Park – Design and Construction Management


Customer Satisfaction Surveys


In order to ensure that the Design and Construction Branch is informing the community of the projects it undertakes, designs are now available to the community on Council’s website.  In order to ensure that the Branch is meeting the needs of our customers, at the completion of most Local Road projects, customer satisfaction survey forms are sent to residents in the vicinity of the works.  Of the forty five survey forms that have been returned, 85% of residents rated projects as very good/good.  Following is a summarised copy of the results.



Vehicular Crossing Construction


The Design and Construction Branch is also responsible for issuing plans and specifications and supervising vehicular crossing construction. Property owners have the choice of using a contractor from Council's Authorised Contractors List, or pay Council to construct vehicular crossings on their behalf.  There are currently 46 Authorised Contractors, including two new contractors authorised during the quarter.


During the June quarter 66 plans and specifications were issued and 6 crossing were constructed by Council's contractors.





Expenditure and budget of projects is shown in the Gantt charts included in this report.




There are no policy implications.




The program has been developed in consultation with the respective program managers.




A Triple bottom line summary is not required for this report as this is done at an individual program level.




The responsible officer is the Manager, Design & Construction, Mr Rob Rajca who can be contacted on telephone 9847 6675 between 8.30am - 5.00pm, Monday to Friday.





THAT the contents of Executive Manager’s Report No. WK54/10 be received and noted.







Maxwell Woodward

Executive Manager

Works Division





There are no attachments for this report.


File Reference:           F2004/05959-02

Document Number:   D01459711