Minutes of Workshop Meeting

MINUTES OF Workshop Meeting

Held at Council Chambers, HORNSBY

on Wednesday, 31 August, 2011

at 6:40 pm

PRESENT

Councillors Berman (Chairman for consideration of all items except Item 1), Browne, Evans, Hutchence (Chairman for consideration of Item 1), Martin, Mills, McMurdo, Russell and Smart.

note: Councillor Russell arrived at the meeting at 6.57pm during discussion of Item 1. He was not present for Apologies/Leave of Absence, Declarations of Interest and consideration of Item 3.

OPENING PRAYER

The Mayor opened the Meeting in prayer.

APOLOGIES / leave of absence

RESOLVED ON THE MOTION OF COUNCILLOR EVANS, seconded by COUNCILLOR HUTCHENCE,

THAT the apology and request for leave of absence from Councillor Chopra in respect of an inability to attend the Workshop Meeting on 31 August, 2011 be accepted and leave of absence be granted.

FOR: Councillors Berman, Browne, Evans, Hutchence, Martin, McMurdo, Mills and Smart

AGAINST: NIL

declarations of interest

COUNCILLOR BERMAN declared a significant non-pecuniary interest in Item 1 - EN37/11 - Proposed Conversion of Two Turf Cricket Pitches to Synthetic Pitches. Refer to that Item for details.

petitions

Nil

Mayoral Minutes

NOTE: Mayoral Minute No. MM9/11 is included in the ‘Supplementary Reports’ section of these Minutes as Item 3.

Notices of Motion

Nil

Rescission Motions

Nil

ITEMS PASSED BY EXCEPTION / CALL FOR SPEAKERS ON AGENDA ITEMS

Nil

NOTE: Persons wishing to address Council on matters which were on the Agenda were permitted to speak, prior to the item being discussed, and their names are recorded in the Minutes in respect of that particular item.

GENERAL BUSINESS

General Manager's Division

Nil

Corporate and Community Division

Nil

Environment Division

1 EN37/11 Proposed Conversion of Two Turf Cricket Pitches to Synthetic Pitches

(F2004/07826)

notE: cOUNCILLOR bERMAN declared a significant non-pecuniary interest in this item under Clause 51A of Council's Code of Meeting Practice (see Declarations of Interest in these Minutes). The nature of the interest was stated by COUNCILLOR BERMAN on the Declaration of Interest form as: "Patron, Hornsby Ku-ring-gai & Hills Cricket Association, and member of Committee, Northern District Cricket Club". COUNCILLOR BERMAN was not present at, or in sight of, the Meeting when the item was being discussed or voted on.

________________________

NOTE: In view of the Mayor’s advice that he would be leaving the Meeting during discussion and voting of Item 1, the Deputy Mayor assumed the Chair for consideration of the Item.

________________________

Mr Nathan Tilbury, on behalf of the Northern Metropolitan Cricket Council, addressed Council regarding this item.

moved on the motion of COUNCILLOR Browne, seconded by councillor mills,

that:

1. Council proceed to obtain a cost saving from the conversion of turf cricket pitches to synthetic pitches.

2. Council convert the turf pitch at West Epping Park to a synthetic pitch.

3. The use of remaining cricket facilities be monitored and a report prepared for Council’s consideration in March 2013, at the end of the cricket season.

4. A further report regarding proposed fees and charges for use of cricket ovals be prepared for Council’s consideration as part of deliberations associated with the 2012/13 Budget.

AN AMENDMENT WAS MOVED BY COUNCILLOR SMART, seconded by COUNCILLOR RUSSELL,

THAT:

1. Council proceed to obtain a cost saving from the conversion of turf cricket pitches to synthetic pitches.

2. Council convert the turf pitches at Somerville Oval and West Epping Park to synthetic pitches to achieve a saving of $43,000.

3. After the turf pitches are converted, Council enter into discussions with cricket organisations with the aim of producing a draft Memorandum of Understanding (MoU), covering the level of service Council will provide in future years for cricket grounds, ground hire fees, and responsibilities of the parties to the MoU.

4. Any draft MoU be reported to Council for its consideration.

THE AMENDMENT, MOVED BY COUNCILLOR SMART, seconded by COUNCILLOR RUSSELL WAS PUT AND CARRIED.

FOR: COUNCILLORS EVANS, MARTIN, HUTCHENCE, MCMURDO, SMART AND RUSSELL

AGAINST: COUNCILLORS BROWNE AND MILLS

THE AMENDMENT THEREBY BECAME THE MOTION WHICH WAS PUT AND CARRIED.

FOR: COUNCILLORS EVANS, MARTIN, HUTCHENCE, MCMURDO, SMART AND RUSSELL

AGAINST: COUNCILLORS BROWNE AND MILLS

Planning Division

Nil

Works Division

Nil

Supplementary Reports

3 MM9/11 Old Mans Valley Reclassification

(F2011/00979)

RESOLVED ON THE MOTION OF COUNCILLOR BERMAN, seconded by COUNCILLOR HUTCHENCE,

THAT:

1. Any reclassification of Old Mans Valley to “operational” land be confined to the preferred access route to the quarry void.

2. Following the Gateway Determination, a further report be prepared for Council’s consideration addressing Council’s options for access through Old Mans Valley in a manner that achieves Council’s vision of developing the land for public recreation purposes.

3. The forthcoming Draft Plan of Management for Old Mans Valley clearly foreshadow likely access route/s through Old Mans Valley.

FOR: COUNCILLORS BERMAN, BROWNE, EVANS, MARTIN, HUTCHENCE, MCMURDO, MILLS, AND SMART

AGAINST: Nil

PUBLIC FORUM – NON AGENDA ITEMS

Nil

MATTERS OF URGENCY

Nil

Confidential Items

RESOLVED ON THE MOTION OF COUNCILLOR MCMURDO, seconded by COUNCILLOR BROWNE,

THAT Council move in to Confidential Session to consider Item 2 for the reason given below the Item.

FOR: COUNCILLORS BERMAN, BROWNE, EVANS, MARTIN, HUTCHENCE, MCMURDO, MILLS, SMART AND RUSSELL

AGAINST: Nil

RESOLVED ON THE MOTION OF COUNCILLOR MCMURDO, seconded by COUNCILLOR BROWNE,

THAT Council move out of Confidential Session.

FOR: COUNCILLORS BERMAN, BROWNE, EVANS, MARTIN, HUTCHENCE, MCMURDO, MILLS, SMART AND RUSSELL

AGAINST: Nil

2 WK53/11 Proposed Agreement to Compulsory Acquisition of Council Land by Sydney Water Corporation - Brooklyn Sewerage Treatment Plant.

This report was dealt with in confidential session, under Section 10A (2) (c) of the Local Government Act, 1993. This report contains information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business.

(F2004/07826)

RESOLVED ON THE MOTION OF COUNCILLOR MCMURDO, seconded by COUNCILLOR BROWNE,

THAT:

1. Council approve the negotiated terms of agreement, as outlined in Confidential Executive Manager’s Report No. WK53/11, with Sydney Water Corporation for that authority’s compulsory acquisition of Lot 2 and Easements within DP 1132615 from Council’s land being Lot Y DP 418084 Brooklyn Road, Brooklyn.

2. Council enter into a Deed of Agreement with Sydney Water Corporation covering all matters related to point 1. above.

3. The General Manager be authorised to execute all associated documents under Power of Attorney or pursuant to this delegation.

4. Council authorise execution under Seal of all associated documents including Deeds or Agreements, Claims for Compensation and Releases, and Applications or Requests to Land & Property Information for registration of compulsory acquisition on Council’s titles.

5. The proceeds from the sale of this land, excluding reimbursement of Council’s expenses, be allocated to improvements at Kangaroo Point Reserve.

FOR: COUNCILLORS BERMAN, BROWNE, EVANS, MARTIN, HUTCHENCE, MCMURDO, MILLS, SMART AND RUSSELL

AGAINST: Nil

Questions of Which Notice Has Been Given

Nil

QUESTIONS WITHOUT NOTICE

Nil

THE MEETING terminated at 7.35pm.

These Minutes were confirmed at the meeting held on Wednesday, 21 September, 2011, at which meeting the signature hereunder was subscribed.

CONFIRMED CHAIRMAN

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