MINUTES OF Workshop Meeting

Held at Council Chambers, HORNSBY

on Wednesday,  14 March, 2012

at 6.38 pm

PRESENT

Councillors Smart (Chairman), Browne, Chopra, Evans, Hutchence, Martin, McMurdo, and Russell.

OPENING PRAYER

The General Manager opened the meeting in prayer.

Acknowledgement of RELIGIOUS DIVERSITY

Statement by the Chairman:

"We recognise our Shire's rich cultural and religious diversity and we acknowledge and pay respect to the beliefs of all members of our community, regardless of creed or faith."

ABORIGINAL RECOGNITION

Statement by the Chairman: 

"We acknowledge we are on the traditional lands of the Darug and Guringai Peoples.  We pay our respects to elders past and present."

AUDIO RECORDING OF COUNCIL MEETING

Statement by the Chairman:

"I advise all present that tonight's meeting is being audio recorded for the purposes of providing a record of public comment at the meeting, supporting the democratic process, broadening knowledge and participation in community affairs, and demonstrating Council’s commitment to openness and accountability.  The recordings will be made available on Council’s website once the Minutes have been finalised. All speakers are requested to ensure their comments are relevant to the issue at hand and to refrain from making personal comments or criticisms."

APOLOGIES / leave of absence

RESOLVED ON THE MOTION OF COUNCILLOR BROWNE, seconded by COUNCILLOR  CHOPRA,

THAT the apology and request for leave of absence from Councillors Berman and Mills in respect of an inability to attend the Workshop Meeting on 14 March 2012 be accepted and leave of absence granted.

FOR:               COUNCILLORS BROWNE, CHOPRA, EVANS, HUTCHENCE, MARTIN, MCMURDO, RUSSELL AND SMART

AGAINST:      NIL

declarations of interest

Nil

petitions

Nil

Rescission Motions

Nil

ITEMS PASSED BY EXCEPTION / CALL FOR SPEAKERS ON AGENDA ITEMS

No items were passed by exception.

GENERAL BUSINESS

General Manager's Division

1                 GM9/12     Review of External Services and Organisation Structure

(F2004/09289)

RESOLVED ON THE MOTION OF COUNCILLOR BROWNE, seconded by COUNCILLOR HUTCHENCE,

THAT:

1.         The contents of General Manager’s Report No. GM9/12 be received and noted.

2. Subject to: an investigation in the longer term of the potential of contracting out the operation of the Brickpit canteen;  the adjustment of the long term savings figure associated with the replacement of trucks in the Assets Branch; and the non inclusion of those actions which are shaded, Council adopt the External Services Review proposed actions contained in the confidential spreadsheet attached to General Manager’s Report No GM9/12.

3.         The budgetary impacts of Council’s decision in 2. above be reflected in the 2012/13 draft Budget and/or subsequent Quarterly Budget Reviews

4. Council approve the new organisation structure and the senior staff positions shown in the confidential attachment to General Manager’s Report No GM9/12, and note that the new structure is proposed to commence on 4 June 2012.

FOR:               COUNCILLORS BROWNE, CHOPRA, EVANS, HUTCHENCE, MARTIN, MCMURDO, RUSSELL AND SMART

AGAINST:      NIL

Corporate and Community Division

Nil

Environment Division

Nil

Planning Division

Nil

Works Division

Nil

CONFIDENTIAL ITEMS

Nil

PUBLIC FORUM – NON AGENDA ITEMS

QUESTIONS OF WHICH NOTICE HAS BEEN GIVEN

Nil

Mayoral Minutes

Nil

Notices of Motion

Nil

SUPPLEMENTARY AGENDA

Nil

MATTERS OF URGENCY

Nil

QUESTIONS WITHOUT NOTICE

Nil

THE MEETING terminated at 6.43pm.

These Minutes were confirmed at the meeting held on Wednesday,  18 April, 2012, at which meeting the signature hereunder was subscribed.

CONFIRMED                                                                         CHAIRMAN

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