MINUTES OF Workshop Meeting

Held at Council Chambers, HORNSBY

on Wednesday,  4 July, 2012

at 6:35PM

PRESENT

Councillors Berman (Chairperson), Browne, Evans, Martin, Mills and Smart

AUDIO RECORDING OF COUNCIL MEETING

Statement by the Chairperson:

"I advise all present that tonight's meeting is being audio recorded for the purposes of providing a record of public comment at the meeting, supporting the democratic process, broadening knowledge and participation in community affairs, and demonstrating Council’s commitment to openness and accountability.  The recordings will be made available on Council’s website once the Minutes have been finalised. All speakers are requested to ensure their comments are relevant to the issue at hand and to refrain from making personal comments or criticisms."

APOLOGIES / leave of absence

RESOLVED ON THE MOTION OF COUNCILLOR BROWNE, seconded by COUNCILLOR EVANS,

That the apology and request for leave of absence from Councillors Chopra, Hutchence, McMurdo and Russell, in respect of an inability to attend the Workshop Meeting on 4 July 2012 be accepted and leave of absence be granted

FOR:                COUNCILLORS BERMAN, BROWNE, EVANS, Martin, MILLS AND SMART

AGAINST:         NIL

political donations disclosure

Statement by the Chairperson:

“In accordance with Section 147 of the Environmental Planning and Assessment Act 1979, any person or organisation who has made a relevant planning application or a submission in respect of a relevant planning application which is on tonight’s agenda, and who has made a reportable political donation or gift to a Councillor or employee of the Council, must make a Political Donations Disclosure Statement.

If a Councillor or employee has received a reportable political donation or gift from a person or organisation who has made a relevant planning application or a submission in respect of a relevant planning application which is on tonight’s agenda, they must declare a non-pecuniary conflict of interests to the meeting, disclose the nature of the interest and manage the conflict of interests in accordance with Council’s Code of Conduct.”

declarations of interest

Nil

petitions

Nil

Rescission Motions

Nil

ITEMS PASSED BY EXCEPTION / CALL FOR SPEAKERS ON AGENDA ITEMS

No items were passed by exception.

GENERAL BUSINESS

General Manager's Division

Nil

Corporate Support Division

Nil

Environment and Human Services Division

Nil

Planning Division

Nil

Infrastructure and Recreation Division

1                 IR7/12         Tender No. T13/2012 – Construction of Hornsby Aquatic Centre

(F2012/00344)

Ms Leonie Kemp, of Hornsby Heights, addressed Council regarding this item.

RESOLVED ON THE MOTION OF COUNCILLOR EVANS, seconded by COUNCILLOR BROWNE

THAT:

1.       Council not accept any tender and negotiate with ADCO Constructions Pty Ltd and Lipman Pty Ltd to arrive at a lump sum tender price.

2.       Council decline to invite fresh tenders or seek fresh applications from tenderers or persons expressing interest in the contract for the following reasons:

          a)      Council has tested the market for the project and further tendering or fresh applications are not likely to produce a better result.

         b)      Timing constraints to not unduly delay this project.

3. Subject to the conclusion of successful negotiations, a further report be prepared for Council’s consideration which includes a recommendation in respect of the acceptance of a tender for the construction of the Hornsby Aquatic Centre.

4. Council acknowledge the work that has been carried out to date on this project and note that any enquiries regarding the construction of the Hornsby Aquatic Centre be directed to the Project Manager, Mr Ray Huzij.

FOR:                COUNCILLORS BERMAN, BROWNE, EVANS, Martin, MILLS AND SMART

AGAINST:         NIL

CONFIDENTIAL ITEMS

Nil

PUBLIC FORUM – NON AGENDA ITEMS

Nil

Questions of Which Notice Has Been Given

Nil

Mayoral Minutes

Nil

Notices of Motion 

Nil

SUPPLEMENTARY AGENDA

Nil

MATTERS OF URGENCY

Nil

QUESTIONS WITHOUT NOTICE

Nil

THE MEETING terminated at 6:49pm.

These Minutes were confirmed at the General Meeting held on Wednesday, 18 July, 2012, at which meeting the signature hereunder was subscribed.

CONFIRMED                                                                          CHAIRPERSON

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