Attachments of General Meeting

Hornsby Shire Council Attachments

TABLE OF CONTENTS

Corporate Support Division

1 GM2/13 Review of Policies and Codes - General Manager's and Corporate Support Divisions

Attachment 1: General Manager's Division Policies....................................................... 2

Attachment 2: Corporate Support Division Policies...................................................... 87

3 CS10/13 Investments and Borrowings for 2012/13 - Status for period ending 28 February 2013

Attachment 1: HSC Investment Portfolio as at 28 February 2013................................ 383

Attachment 2: HSC Borrowings Schedule as at 28 February 2013.............................. 385

4 CS12/13 Draft Community Strategic Plan, Delivery Program, Operational Plan including Budget 2013-14 and Fees and Charges - Adoption of Documents for Public Exhibition

Attachment 1: Draft Community Strategic Plan 2013-2023......................................... 387

Attachment 2: Draft Delivery Program 2013-17.......................................................... 466

Attachment 3: Draft Operational Plan 2013-14.......................................................... 573

Attachment 4: Draft Fees and Charges 2013-14........................................................ 756

Environment and Human Services Division

6 EH1/13 Donations Program Review

Attachment 1: Option 1 - Policy - Donations and Grants - Council Cash and Non-Cash 945

Attachment 2: Option 2 - Policy - Donations and Grants - Council Cash and Non-Cash 962

7 EH3/13 Community Fire Education Strategy

Attachment 1: Community Fire Education Strategy 2012 to 2014............................... 980

Attachment 2: 2013/14 Community Fire Education Works Program............................ 995

Planning Division

8 PL24/13 Development Application - Alterations and Additions to Heritage Building, Change of Use for Restaurant and Signage - 185 Pacific Highway, Hornsby

Attachment 1: Locality Map.................................................................................. 1003

Attachment 2: Floor Plans.................................................................................... 1004

Attachment 3: Fitout Plans................................................................................... 1009

Attachment 4: Fire exit and Pump Room Plans....................................................... 1011

Attachment 5: Signage Details.............................................................................. 1012

Attachment 6: Artist's Impression.......................................................................... 1013

Attachment 7: Parking Survey............................................................................... 1014

9 PL25/13 Development Application - Subdivision of One Lot into Two Lots - 16 Nalaura Close, Beecroft

Attachment 1: Locality Map.................................................................................. 1016

10 PL27/13 Development Application - Dwelling House - 69 Wyanna Street, Berowra Heights

Attachment 1: Locality Map.................................................................................. 1018

Attachment 2: Architectural Plans......................................................................... 1019

Attachment 3: Floor Plans.................................................................................... 1020

Attachment 4: Statement of Environmental Effects including SEPP 1 Objection......... 1021

11 PL29/13 Development Application - Subdivision of One Allotment into Two Lots - 18 Merriwa Place, Cherrybrook

Attachment 1: Locality Map.................................................................................. 1052

Attachment 2: Subdivision Plan............................................................................. 1053

12 PL30/13 Development Application - Secondary Dwelling - 10 St Helens Avenue, Mount Kuring- Gai

Attachment 1: Locality Map.................................................................................. 1055

Attachment 2: Architectural Plans......................................................................... 1056

Attachment 3: Stormwater Management Plans....................................................... 1059

13 PL20/13 North West Rail Link Corridor Strategy

Attachment 1: Draft Submission to Department of Planning and Infrastructure ........... 1064

14 PL21/13 Epping Urban Activation Precinct

Attachment 1: Draft submission to Department of Planning and Infrastructure............ 1067

15 PL28/13 Planning Proposal - Reclassification of property No. 18X Water Street, Hornsby

Attachment 1: Locality Plan.................................................................................. 1070

Attachment 2: Key Principles diagram - Belair Close Precinct.................................. 1071

Attachment 3: Planning Proposal........................................................................... 1072

16 PL31/13 Review of Section 94 Development Contributions Plan

Attachment 1: Draft Section 94 Development Contributions Plan............................... 1109

Attachment 2: Draft Section 94A Development Contributions Plan............................ 1176

17 PL32/13 Strategic Planning Program for 2013/14

Attachment 1: Summary of Projects...................................................................... 1203

Attachment 2: Strategic Planning Program 2013-2014............................................. 1209

Infrastructure and Recreation Division

18 IR5/13 Request to Remove Tree - 31 Boyd Avenue Pennant Hills

Attachment 1: Attachment 1 - Arborist's Report - 31 Boyd Avenue West Pennant Hills 1212

Attachment 2: Attachment 2 - Photo 1 - 31 Boyd Avenue West Pennant Hills............ 1243

Attachment 3: Attachment 3 - Photo 2 - 31 Boyd Avenue West Pennant Hills ........... 1244

Attachment 4: Attachment 4 - Photo 3 - 31 Boyd Avenue West Pennant Hills............ 1245

Attachment 5: Attachment 5 - Photo 4 - 31 Boyd Avenue West Pennant Hills............ 1246

Hornsby Shire Council

Attachment to Report No. GM2/13 Page 44

Hornsby Shire Council

Attachment to Report No. CS12/13 Page 287

Hornsby Shire Council

Attachment to Report No. CS12/13 Page 378

Hornsby Shire Council

Attachment to Report No. PL20/13 Page 573

April 2013

Director, Strategic Assessment

NSW Department of Planning & Infrastructure

GPO Box 39

SYDNEY NSW 2001

Attention: Michael File

Dear Mr File

Submission Draft North West Rail Link Corridor Strategy

Thank you for the opportunity to comment on the draft North West Rail Link (NWRL) Corridor Strategy.

At its meeting on 17 April 2013, Council considered Group Manager’s Report No. 20/13 in regard to the draft NWRL Corridor Strategy. Council resolved to forward a submission to the Department indicating its general support for the draft NWRL Corridor Strategy and request that the issues outlined in the report be addressed prior to the draft NWRL Corridor Strategy being finalised.

Council resolved that the following comments on the draft NWRL Corridor Strategy be addressed:

· The draft Strategy should clearly identify actions and timeframes for the delivery of key components on the NWRL to enable the Councils to consider options for the timing and progression of investigations for the rezoning within the Study Areas.

· An infrastructure plan should be prepared and included in the Strategy detailing required/suggested works within each of the Study Areas.

· The need for new and upgraded infrastructure and services should be further investigated under the Strategy before the Councils consider the progression of rezoning within the Study Areas, including the ability of State agencies to deliver required infrastructure and services to supplement the projected dwelling and job numbers.

· The Department should coordinate a regional traffic study for the corridor to identify and upgrade the regional road network to accommodate the intensification and growth of development around the NWRL as projected by the Corridor Strategy.

· The delivery of the community facility within Cherrybrook Station should be a requirement of the contract to develop the Cherrybrook Station and not the responsibility of Council to fund under a Development Contributions Plan.

· The Department should prepare or fund Council to prepare the detailed environmental studies required to inform a planning proposal for the Cherrybrook Station Precinct.

Should you have further enquiries concerning this matter, please do not hesitate to contact Karen Harragon, Principal Strategic Planner, Strategic Planning on 9847 6945.

Yours faithfully

Fletcher Rayner

Manager

Strategic Planning

TRIM Reference: F2012/00597

Attached: Group Manager’s Report No. 20/13

Hornsby Shire Council

Attachment to Report No. PL21/13 Page 576

April 2013

Director, Strategic Assessment

NSW Department of Planning & Infrastructure

GPO Box 39

SYDNEY NSW 2001

Attention: Michael File

Dear Mr File

Proposed State Environmental Planning Policy (Epping Town Centre Precinct) - Submission

Thank you for the opportunity to comment on the proposed State Environmental Planning Policy (Epping Town Centre Precinct).

At its meeting on 17 April 2013, Council considered Group Manager’s Report No. 21/13 in regard to the proposed SEPP (Epping Town Centre Precinct). Council resolved to forward a submission to the Department indicating its general support for the Urban Activation Precinct (UAP) Proposal and requesting that the issues outlined in the report be addressed prior to the UAP Proposal being finalised.

Council resolved that the following comments on the UAP Proposal be addressed:

· The proposed SEPP maps should be amended to address the inconsistency between the draft Structure Plan LEP maps and the Zoning, FSR and Height strategy applied by Council under the draft Hornsby LEP.

· Investigation of the full potential of West Epping Park and preparation of a Concept Plan is supported. A more formalised process for allocating funding should be prepared by the Department to provide certainty and enable further investigation of public domain opportunities to support Epping Town Centre Precinct, such as West Epping Park.

· The proposed SEPP should not become operational for at least 4 months from the gazettal of the SEPP to enable Council to prepare, exhibit and adopt a DCP.

· Progression of the proposed SEPP should not occur until such time as the design details of the proposed road and intersection upgrades recommended by the Epping Town Centre Study have been finalised and provided to Council for its consideration.

Should you have further enquiries concerning this matter, please do not hesitate to contact Karen Harragon, Principal Strategic Planner, Strategic Planning on 9847 6945.

Yours faithfully

Fletcher Rayner

Manager

Strategic Planning

TRIM Reference: F2012/00866

Attached: Group Manager’s Report No. 21/13

Hornsby Shire Council

Attachment to Report No. PL32/13 Page 712

SUMMARY OF PROJECTS

The following paragraphs provide an overview of the completed projects under the current Strategic Planning Programme and a summary of the carried over and new projects under the new Strategic Planning Programme, including their status.

Completed Projects

· Epping Town Centre Study: Council resolved to endorse the progression of a planning proposal for the Epping Town Centre Study subject to the review of various matters. The planning proposal has been superseded by the Urban Activation Precinct nomination for Epping which is being managed by the Department of Planning and Infrastructure.

Planning Proposals

· Comprehensive LEP: A new LEP based on the NSW Government’s Standard Instrument template has been prepared. At its meeting on 19 December, 2012, Council resolved to adopt the Draft Hornsby Local Environmental Plan and forward the plan to the Department of Planning and Infrastructure for finalisation. The Plan has been forwarded to the Department.

Minor content and formatting changes to the written instrument and map will be made in response to requests from Parliamentary Counsel and the Department of Planning and Infrastructure to satisfy legal drafting requirements. The draft Plan will be implemented upon its Notification.

· Hornsby Town Centre Westside Planning Proposal: At its meeting on 6 April 2011, Council resolved to undertake a review of controls for the West Precinct to promote future development in the form of both commercial and residential development, to assist meet Council’s revised employment and residential targets contained within the Metropolitan Plan. A Gateway Determination has been received from the DP&I in support of the progression of the Planning Proposal subject to the necessary supporting studies. Consultants have been engaged and are currently preparing the studies which will inform changes to the LEP planning controls.

· Hornsby Quarry Landfilling Planning Proposal: At its meeting on 12 August 2009, Council resolved to fill the Quarry with virgin excavated natural material. The consultant engaged to progress the project has prepared a Planning Proposal to allow the filling of the Quarry as permissible development. A Gateway Determination has been received from the DP&I in support of the progression of the Planning Proposal subject to the necessary supporting studies. The consultant is currently preparing the supporting studies.

· Epping Town Centre Urban Activation Precinct: The Department of Planning and Infrastructure has prepared a State Environmental Planning Policy to implement the recommendations the Epping Town Centre Urban Activation Precinct Planning Study. The Study, a structure plan and a statement of intent regarding proposed changes to the planning controls for Epping Town Centre are currently on public exhibition. The project is being managed by the Department but will require ongoing work and consultation with the Department to guide both the preparation of the SEPP and its implementation.

· Kookaburra Road Planning Proposal: At its meeting on 1 September 2010, Council resolved to prepare a planning proposal to rezone properties Nos. 2A-14 Kookaburra Road, Hornsby Heights from Industrial B (Light) to a residential zoning. A consultant has been engaged to undertake a preliminary investigation of the land for contamination in accordance with State Environmental Planning Policy (SEPP) No. 55 – Remediation of Land. A recommendation on whether or not to proceed with the rezoning will be progressed in association with the first housekeeping amendment to the Draft Hornsby Local Environmental Plan.

· Draft Hornsby LEP - Amendment 1: At its meeting on 19 December 2012, Council resolved to prepare a Planning Proposal to progress a series of amendments to the draft Hornsby Local Environmental Plan that respond to issues identified in submissions received in response to the public exhibition that could not be incorporated as amendments to the draft Plan without further work and community feedback. A recommendation on whether or not to proceed with the Kookaburra Road Planning Proposal will be progressed in association with the housekeeping amendment as well any planning anomalies identified prior to preparation of the amendment.

· Landcom Sites Planning Proposal: Council resolved (in part) to progress a Planning Proposal to rezone Landcom sites following determination of the relevant Aboriginal Land Claims. Ten Landcom Sites are either the subject of consultation with the Metropolitan Local Aboriginal Land Council (as the owner of a former Landcom site) or an undetermined Aboriginal Land Claim. Accordingly, the sites will form the basis of a future planning proposal to be progressed following determination of the land claims.

Development Control Plans

· Comprehensive DCP: A new DCP that consolidates Council’s 32 existing DCPs into one has been prepared to meet legislative requirements. Council resolved to adopt the draft Comprehensive DCP. Notification of adoption has occurred and commencement will occur upon the Notification of the Draft Hornsby Local Environmental Plan.

· Hornsby Westside DCP Controls: At its meeting on 6 April 2011, Council resolved to undertake a review of controls for the West Precinct to promote future development in the form of both commercial and residential development, to assist meet Council’s revised employment and residential targets contained within the Metropolitan Plan. A Gateway Determination has been received from the DP&I in support of the progression of the Planning Proposal subject to the necessary supporting studies. Consultants have been engaged and are currently preparing the studies which will inform changes to the DCP planning controls.

· Draft Hornsby DCP - Amendment 1: At its meeting on 19 December 2012, Council resolved to forward the draft Hornsby LEP to the Department of Planning and Infrastructure for its making. Council also resolved to make changes to the draft Hornsby Development Control Plan to correct minor errors, omissions, formatting or any other changes required to reflect changes made to the draft Hornsby LEP by Parliamentary Counsel and the Department of Planning and Infrastructure to satisfy legal drafting requirements. Any planning anomalies identified will also be progressed prior to preparation of the housekeeping amendment.

· Wisemans Ferry Village Controls Review: Wisemans Ferry Village is subject to continued pressure for tourism and housing development. The Rural Lands Study identified the need to prepare a DCP or more comprehensive Masterplan in conjunction with The Hills Council to ensure the co-ordinated implementation of the Masterplan, Urban Design Guidelines and recommendations of previous studies. The progression of the review is scheduled to be progressed following completion of Council’s Comprehensive LEP and DCP.

Contributions Plans

· Section 94 Contributions Plan: At its meeting on 5 August 2009, Council resolved to prepare a new Section 94 Contributions Plan that satisfies the requirements of the Environmental Planning and Assessment Act and responds to the gazettal of the Housing Strategy in 2011, which requires new and embellished facilities to cater for the anticipated population growth. A consultant has been engaged and prepared a draft Plan for Council’s endorsement. A report to Council on the proposed new contributions plan is scheduled for March 2013.

· Section 94A Contributions Plan (Fixed Levy): At its meeting on 5 August 2009, Council resolved to prepare a new Section 94 Contributions Plan that satisfies the requirements of the Environmental Planning and Assessment Act and collects monetary contributions to fund infrastructure in existing areas where there is little growth and the benefit of facilities to be provided is widely dispersed. A consultant has been engaged and prepared a draft Plan for Council’s endorsement. A report to Council on the proposed new contributions plan is scheduled for March 2013.

Studies

· Bushfire Prone Land Map Review: Council previously received a report on an updated Bushfire Prone Land Map and endorsed the Map for Certification by the Commissioner of the NSW Rural Fire Service. The revised Map has been forwarded to the Rural Fire Service. Certification is anticipated mid 2013. The project requires Council to notify owners of properties that are, or are no longer, affected by a bush fire prone land classification.

· Heritage Review Stage 5: As part of Council’s ongoing Heritage Review, Stage 5 involves a review of requests for inclusion or removal of items from Council’s list of heritage items. At its meeting on 2 November 2011, Council endorsed the study brief for the Review and a consultant has been engaged to progress the project. The final report from the consultant is due by March 2013 with a report to Council likely in May 2013.

· Thornleigh Employment Floorspace Review: In accordance with the recommendations of the Hornsby and Ku-ring-gai Subregional Employment Study, at its meeting on 3 March 2010, Council resolved to progress a Thornleigh Business Lands Controls Review. The purpose of the review is to identify opportunities to address the supply shortfall of 9,000sqm of employment generating lands identified under the Employment Study. Also, at its meeting on 19 December 2012, Council considered a report on the draft Hornsby LEP and resolved to consider the submissions requesting an increase in FSR for land within the Thornleigh Commercial Centre as part of the Review. The Review has been rescheduled to commence in July 2013 pending the outcome of a Planning Reform Fund application for grant funding.

· Waitara Employment Floorspace Review: In accordance with the recommendations of the Hornsby and Ku-ring-gai Subregional Employment Study, at its meeting on 3 March 2010, Council resolved to progress a Waitara Employment Floorspace Review. The purpose of the review is to identify opportunities to address the supply shortfall of 10,000sqm of employment generating lands identified under the Employment Study. Also, at its meeting on 19 December 2012, Council considered a report the draft Hornsby LEP and resolved to consider the submissions requesting an increase in FSR for land within the Waitara Commercial Centre as part of the Review. The review has been rescheduled to commence in July 2013 pending the outcome of a Planning Reform Fund application for grant funding.

· Affordable Housing Initiatives Review: At its meeting on 5 October 2011, Council considered a report presenting options for promoting affordable housing opportunities in Hornsby Shire. Council was also briefed on the matter in early 2012 when it was agreed to await the State Government’s affordable housing framework before taking further action. The project was subsequently included on Council’s Strategic Planning Program. Also, at its meeting on 19 December 2012, Council considered a report on the draft Hornsby LEP and resolved to consider a reduction of the minimum lot sizes and determine an appropriate planning response to the prohibition of “infill affordable housing” and “residential development by the Land and Housing Corporation” on R2 Low Density Residential and on SP3 Tourist zoned land by the Affordable Housing SEPP as part of the Review.

· Galston and Glenorie Subdivision Control Review: At its meeting on 7 March 2012, Council considered a report outlining options for a review of planning controls to provide greater housing choice in the Galston and Glenorie areas. Council was also briefed on the matter in early 2012 when it was agreed to consider the aims, objectives, methodology and timing for undertaking consultation with the community concerning options for a review of minimum allotment sizes in the Galston and Glenorie areas. The project was subsequently included on Council’s Strategic Planning Program. Also, at its meeting on 19 December 2012, Council considered a report on the draft Hornsby LEP and resolved to consider a reduction of the minimum lot sizes as part of the Review.

· Review Commercial Floor Space Ratio for Hornsby Town Centre East: At its meeting on 19 December 2012, Council considered a report on the draft Hornsby LEP and resolved to evaluate the minimum commercial/retail FSR for mixed use development in the B4 Mixed Use zoned land on the east side of the Hornsby Town Centre.

· Pennant Hills Masterplan Review: The Pennant Hills Masterplan Review has been included on the Strategic Planning Program as a future project to commence in 2014. However, the scope of the Review (including the study area) is yet to be confirmed or endorsed. At its meeting on 19 December 2012, Council considered a report on the draft Hornsby LEP and resolved to consider the submission commenting on land within the Pennant Hills Commercial Centre as part of any Review.

· Heritage Review Stage 6: As part of Council’s ongoing Heritage Review, Stage 5 involves a review of requests for inclusion or removal of items from Council’s list of heritage items. at its meeting on 19 December 2012, Council considered a report on the draft Hornsby LEP and resolved to consider the inclusion of “The Glade” as a heritage item and a review of potential heritage items within the draft East Epping Heritage Conservation Area.

Management Plan Projects

· Hornsby Quarry Legal Actions: Council is currently undertaking action in the Supreme Court against the Valuer-General and contract valuer as a result of a breach of duty of care in undertaking the valuation process, and against CSR for misleading or deceptive conduct by withholding geotechnical information. Council’s legal team has coordinated the preparation of Council’s evidence including expert reports addressing valuations, geotechnical assessment, quantity surveying and town planning. The Defendants are now in the process of preparing their evidence in reply.

Miscellaneous

· Heritage Committee Review: At its meeting on 17 October 2012, Council resolved that the Group Manager Planning Division, in consultation with the Heritage Advisory Committee, undertake a review of the Committee Constitution and Procedures with the objective of achieving cost savings and focusing on providing technical advice in respect of heritage matters and a report be prepared for Council's consideration on the outcome of the review. It is anticipated that a report on the matter will be presented to Council in June 2013.

· Heritage Inventories: The Information Systems Branch is providing assistance to the Town Planning Services Branch to digitize Council’s Heritage Study Inventory Sheets to ensure they are more readily accessible to Council’s customers. The Sheets have been digitized and are currently being quality assured prior to being made available to the public on Council’s website.

· NWRL Structure Planning: In 2012, the Department of Planning and Infrastructure commenced investigations and structure planning for the areas surrounding the North West Rail Link station precincts which has included consultation with Council. The NWRL Corridor Strategy, including draft Structure Plans for each Station Study Area has now been released by the Department for public consultation. It is anticipated that a report seeking endorsement of a submission on the NWRL Corridor Strategy will be presented to Council in April 2013.

· Section 149 Planning Certificate Review for Principal LEP Finalisation: Council’s Property Information System and Section 149 Planning Certificate template is required to be amended having regard to the changes to land zoning and other provisions in the draft Hornsby LEP.

· Web Based Interactive Hornsby LEP: A web based interactive property enquiry system will be created to identify the land zoning, development controls and land constraint mapping of the draft Hornsby LEP. The system will assist both Council and the community in interpreting the new LEP.

· Heritage Events as part of Bushland Festival: The Community Events Team of Council is now responsible for organising and conducting heritage events as part of the Bushland festival each year. The Strategic Planning Branch provides assistance when required.

· Metropolitan Development Program: Each year the DP&I requires information on dwelling and subdivision production in the Shire. The Strategic Planning Branch has previously provided the information for the Department and also uses same to track housing approvals.