MINUTES OF General Meeting
Held at Council Chambers, HORNSBY
on Wednesday 10
October 2018
at 6:30PM
PRESENT
Councillors Ruddock (Chairman from 6:36 pm), del Gallego
(Chairman until 6:36 pm), Heyde, Hutchence, Marr, McIntosh, Nicita, Tilbury and
Waddell.
Note: Councillor Ruddock arrived at 6.36pm. He was not
present for discussion or voting on Apologies / Leave of Absence and
Confirmation of Minutes.
NATIONAL ANTHEM
OPENING PRAYER
Lieutenant
Lloyd Stanimirovic of The Salvation Army, Hornsby opened the meeting in prayer.
Acknowledgement of RELIGIOUS DIVERSITY
Statement by the Chairman:
"We recognise our Shire's rich cultural
and religious diversity and we acknowledge and pay respect to the beliefs of
all members of our community, regardless of creed or faith."
ABORIGINAL RECOGNITION
Statement by the Chairman:
"We acknowledge we are on the
traditional lands of the Darug and Guringai Peoples. We pay our respects
to elders past and present."
Video and AUDIO RECORDING OF COUNCIL MEETING
Statement
by the Chairperson:
"I advise all present that tonight's meeting is being video
streamed live via Council’s website and also audio recorded for the purposes of providing a record of
public comment at the meeting,
supporting the democratic process, broadening knowledge and participation in
community affairs, and demonstrating Council’s commitment to openness and
accountability. The audio
and video recordings of the non-confidential
parts of the meeting will be made available on Council’s website once the
Minutes have been finalised. All speakers are requested to ensure their
comments are relevant to the issue at hand and to refrain from making personal
comments or criticisms. No other persons are permitted to record the
Meeting, unless specifically authorised by Council to do so."
APOLOGIES / leave of absence
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RESOLVED ON THE MOTION OF COUNCILLOR Hutchence, seconded by COUNCILLOR McIntosh,
THAT the apology and request for leave of absence from
Councillor Browne in respect of an inability to attend the General Meeting on
10 October 2018 be accepted and a leave of absence be granted.
FOR: Councillors
Del Gallego, Heyde, Hutchence, Marr, McIntosh, Nicita, Tilbury and Waddell
AGAINST: Nil
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political donations disclosure
Statement
by the Chairman:
“In accordance with
Section 147 of the Environmental Planning and Assessment Act 1979, any person
or organisation who has made a relevant planning application or a submission in
respect of a relevant planning application which is on tonight’s agenda,
and who has made a reportable political donation or gift to a Councillor or
employee of the Council, must make a Political Donations Disclosure Statement.
If a
Councillor or employee has received a reportable political donation or
gift from a person or organisation who has made a relevant planning application
or a submission in respect of a relevant planning application which is on
tonight’s agenda, they must declare a non-pecuniary conflict of interests
to the meeting, disclose the nature of the interest and manage the conflict of
interests in accordance with Council’s Code of Conduct.”
declarations of interest
Nil
confirmation of minutes
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RESOLVED ON THE MOTION OF COUNCILLOR
NICITA, seconded by COUNCILLOR MCINTOSH,
THAT the
Minutes of the General Meeting held on Wednesday 12 September 2018 be
confirmed, a copy having been distributed to all Councillors.
FOR: Councillors
Del Gallego, Heyde, Hutchence, Marr, McIntosh, Nicita, Tilbury and Waddell
AGAINST: Nil
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petitionS
Nil
presentations
The Mayor presented the Manager Natural Resources, Dr Peter Coad with the 2018 NSW
Government’s Green Globe Award for Leadership in the Public Sector, for
Council’s Hawkesbury Watch which provides information on estuarine
health, swimming conditions and water quality.
Rescission Motions
Nil
Mayoral Minutes
Nil
ITEMS PASSED BY EXCEPTION / CALL FOR SPEAKERS ON AGENDA ITEMS
THE MAYOR ANNOUNCED his
intention to deal with the balance of the Business Paper by the exception
method and announced the items.
Items 3, 4, 5, 7, 8 and 9 were
withdrawn for discussion.
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RESOLVED ON THE MOTION OF COUNCILLOR McIntosh, seconded by COUNCILLOR Hutchence,
THAT the recommendations in respect of items 1 and 2 be
adopted.
FOR: Councillors
Del Gallego, Heyde, Hutchence, Marr, McIntosh, Nicita, Ruddock, Tilbury and
Waddell
AGAINST: Nil
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For the sake of clarity, the above
items are recorded in Agenda sequence.
Note: Item 6 was called over
and noted.
Note: Persons wishing to
address Council on matters which were on the Agenda were permitted to speak,
prior to the item being discussed, and their names are recorded in the Minutes
in respect of that particular item.
Note: Persons wishing to
address Council on Non Agenda items were permitted to speak after all items on
the Agenda in respect of which there was a speaker from the public were
finalised by Council. Their names are recorded in the Minutes under the heading
“Public Forum – Non Agenda Items”.
GENERAL BUSINESS
Office of the General Manager
Nil
Corporate Support Division
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1 CS40/18 Pecuniary
Interest and Other Matters Returns - Disclosures by Councillors and
Designated Persons
(F2018/00223)
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RESOLVED ON THE
MOTION OF COUNCILLOR MCINTOSH, seconded by COUNCILLOR HUTCHENCE,
THAT Council note the Disclosure of Pecuniary Interests
and Other Matters Returns recently lodged with the General Manager have been
tabled as required by the Local Government Act.
FOR: Councillors
Del Gallego, Heyde, Hutchence, Marr, McIntosh, Nicita, Ruddock, Tilbury and
Waddell
AGAINST: Nil
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2 CS45/18 Investments
and Borrowings for 2018/19 - Status for Period Ending 31 August 2018
(F2004/06987-02)
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RESOLVED ON THE
MOTION OF COUNCILLOR MCINTOSH, seconded by COUNCILLOR HUTCHENCE,
THAT the contents of
Deputy General Manager’s Report No. CS45/18 be received and noted.
FOR: Councillors
Del Gallego, Heyde, Hutchence, Marr, McIntosh, Nicita, Ruddock, Tilbury and
Waddell
AGAINST: Nil
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Environment and Human Services Division
Nil
Planning Division
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3 PL25/18 Deferred
Report - Affordable Housing Discussion Paper
(F2017/00252)
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Ms Jan Primrose,
of Berowra addressed
Council regarding this item.
RESOLVED ON THE MOTION OF COUNCILLOR HEYDE, seconded by COUNCILLOR
TILBURY,
THAT:
1. The Affordable Housing Discussion Paper attached to Group
Manager’s Report No. PL25/18 be placed on public exhibition for a
period of two months in accordance with the engagement strategy outlined in
the Report.
2. Following
the exhibition, a report on submissions be presented to Council for its
consideration.
3. The consultation and engagement strategy outlined in Group
Manager’s Report No. PL25/18 for the Affordable Housing Discussion
Paper include the engagement of a suitably qualified and experienced
consultant to conduct focus groups with the community to seek feedback on the
options and questions outlined in the Paper.
FOR: Councillors
Del Gallego, Heyde, Hutchence, Marr, McIntosh, Nicita, Ruddock, Tilbury and
Waddell
AGAINST: Nil
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4 PL26/18 Deferred
Report - Design Excellence Review of Planning Controls
(F2014/00312)
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Ms Jan Primrose,
of Berowra addressed
Council regarding this item.
Mr Chris Jones, of Berowra
addressed Council regarding this item.
Mrs Barbra Wynn, of Beecroft addressed Council regarding this item.
RESOLVED ON THE MOTION OF COUNCILLOR HEYDE, seconded by
COUNCILLOR TILBURY,
THAT:
1. The
draft amendments to the HDCP 2013 attached to Group Manager’s Report
No. PL26/18 be placed on public exhibition for a period of 28 days.
2. Following
exhibition, a report on submissions be presented to Council for its
consideration.
3. A
further report be presented to Council for progression of a Design Excellence
Review Planning Proposal to implement proposed changes to the HLEP 2013 as
outlined in Group Manager’s Report No. PL26/18.
4. Council
endorse in principle the establishment of a formal Design Excellence Advisory
Panel, with a further report being presented to Council concerning the
appointment, constitution, fee structure and yearly budget allocation for the
Panel.
5. In
the interim, Council endorse the restructure and utilisation of Council’s
current Design Excellence Panel as set out in Group Manager’s Report
No. PL26/18 until such time as the formal Panel is established.
6. Council
write to the Minister for Planning requesting that a Design Guide apply to
all medium density development to promote design excellence.
7. Council
renew its subscription to the Cities Leadership Institute to June 2019.
FOR: Councillors
Del Gallego, Heyde, Hutchence, Marr, McIntosh, Nicita, Ruddock, Tilbury and
Waddell
AGAINST: Nil
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5 PL28/18 Accelerated
LEP Review - Strategic Planning Program
(F2018/00162)
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Ms Jan Primrose,
of Berowra addressed
Council regarding this item.
RESOLVED ON THE MOTION OF COUNCILLOR MCINTOSH, seconded by COUNCILLOR
HEYDE,
THAT:
1. Council
endorse the Local Environmental Plan (LEP) Review Report and Accelerated LEP
Review Program attached to Group Manager’s Report No. PL28/18 for
submission to the Department of Planning and Environment to meet the first
project deliverable under the Accelerated LEP Review Funding Agreement.
2. Council acknowledge that local traffic, parking and access
issues are often the cause for great community concern whenever LEP’s
are reviewed. To address this, traffic and parking be highlighted as they
relate to the Housing, Employment and Economic Development, Rural Lands and
Hornsby Town Centre Projects on the LEP Review Program.
3. A Council
micro web site be set up to encourage participation by our community in the
Accelerated LEP Review Program, providing a site where online "Have your
Say" consultations can be hosted and background documents, consultation
events and review schedules can be shared via one location.
FOR: Councillors
Del Gallego, Heyde, Hutchence, Marr, McIntosh, Nicita, Ruddock, Tilbury and
Waddell
AGAINST: Nil
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Infrastructure and Recreation Division
Nil
PUBLIC FORUM – NON AGENDA ITEMS
Mr Artwell Maturure, of Cherrybrook addressed Council
regarding R2 low density minimum lot sizes.
Mr Martin Pluss, of Pennant Hills addressed Council
regarding the Joint Select Committee on Constitutional
Recognition Relating to Aboriginal and Torres Strait Islander Peoples.
Questions of Which Notice Has Been Given
Nil
Mayor's Notes
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6 MN11/18 Mayor's
Notes from 1 to 30 September 2018
(F2004/07053)
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Note: These are the functions
that the Mayor, or his representative, has attended in addition to the normal
Council Meetings, Workshops, Mayoral Interviews and other Council Committee
Meetings.
Saturday 8 September
2018. – On behalf of the Mayor, Councillor Waddell attended
Warrah’s Annual Community Spring Fair at Dural.
Tuesday 11 September
2018 – The Mayor participated on the panel for the Brother Tony
Whelan Public Speaking Competition at St Patrick’s Catholic School at
Asquith.
Tuesday 11 September
2018 – On behalf of the Mayor, Councillor Browne attended the
60th Diamond Anniversary of the Lions Club of Hornsby at Hornsby
RSL Club.
Saturday 15 September
2018 – On behalf of the Mayor, Councillor Tilbury attended LinC
Hornsby’s Annual Thanksgiving Service and Annual General Meeting at
Mount Colah Uniting Church, Mount Colah.
Saturday 15 September
2018 – On behalf of the Mayor, Councillor Browne officially
opened the National Trust of Australia (NSW) Exhibition on “The Life of
Marie Byles” at “Ahisma” in Cheltenham.
Sunday 16 September 2018
– On behalf of the Mayor, Councillor Tilbury presented the Hornsby
Shire Bowling Cup at the Hornsby Shire Men’s Bowling Competition held
at Asquith Bowling Club.
Sunday 16 September 2018
– On behalf of the Mayor, Councillor Browne attended Lisgar Gardens 50th
Anniversary of opening to the public at Lisgar Gardens in Hornsby.
Monday 17 September 2018
– On Behalf of the Mayor, Deputy Mayor del Gallego hosted two
Citizenship Ceremonies in the Council Chambers.
Thursday 20 September
2018 – On behalf of the Mayor, Councillor Tilbury attended the
Hornsby/Ku-ring-gai District RFS Medal Presentation Ceremony at Hornsby
Ku-ring-gai Fire Control Centre in Cowan.
Saturday 22 September
2018 – On behalf of the Mayor, Councillor Tilbury attended
Ku-ring-gai Historical Society Inc and Hornsby and Districts Amateur Radio
Club’s event to celebrate the Centenary of the First Direct Wireless
Message from the United Kingdom to Australia at Wahroonga.
Monday 24 September 2018
– The Mayor attended the Arden Year 12 TAS ICON Showcase at Arden
Secondary School Campus in Epping.
Wednesday 26 September
2018 – The Mayor attended St Leo’s College Class of 2018
Graduation Mass at The Light of Christ Centre in Waitara.
Thursday 27 September
2018 – The Mayor attended Pacific Hills Christian
School’s “Thanking You for your contribution to making a better
Community” Morning Tea at the School in Dural.
Friday 28 September 2018
– The Mayor attended Tennis Seniors NSW State Tennis Championships at
Pennant Hills.
Friday 28 September 2018
– The Mayor presented awards at the Hornsby/North Western Sydney
Regional Volunteer of the Year Award Ceremony at Castle Hill RSL Club.
CALLED OVER AND NOTED
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Notices of Motion
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7 NOM28/18 Byles
Creek Land Acquisition Strategy
(F2011/00854)
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Mrs Robyn Smith, of Beecroft addressed
Council regarding this item.
Ms Penny Dean, of Cheltenham addressed Council regarding
this item.
Mr Stuart Brown, of Beecroft addressed Council
regarding this item.
Mr Peter Nimmo, on behalf of Beecroft Football Club addressed
Council regarding this item.
Mrs Barbra Wynn, of Beecroft addressed Council regarding
this item.
Mr Ross Walker, on behalf of the Beecroft Cheltenham Civic
Trust addressed Council regarding this item.
Mrs Patricia Brown, on behalf of Byles Creek Valley Union
Incorporated addressed Council regarding this item.
Ms Jan Primrose, of Berowra addressed Council regarding this item.
Mr John Inshaw, of Galston addressed
Council regarding this item.
RESOLVED ON THE MOTION OF
COUNCILLOR HUTCHENCE, seconded by COUNCILLOR WADDELL,
THAT:
1. A
report be prepared for Council’s consideration on the studies required,
timing and resource implications to undertake a review of Council’s
Byles Creek land acquisition strategy aligned to the review of
Council’s Local Environmental Plan to be funded from the internally
restricted reserve (Sale of 179 Beecroft Road, Cheltenham funds).
2. Funds
not required in Point 1. above be identified to progress significant
improvements to Cheltenham Oval and that options for this be reported to
Council.
3. Following
the completion of the Oval upgrade referred to in Point 2. above, any surplus
funds be used for projects for the benefit of the suburbs within the 2119
post code which can be linked to the following key principles;
a) Environmental
preservation, restoration and improvements.
b) Social
and community asset improvements.
FOR: Councillors
Del Gallego, Heyde, Hutchence, Marr, McIntosh, Nicita, Ruddock, Tilbury and
Waddell
AGAINST: Nil
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8 NOM30/18 Berowra
Pool Feasibility
(F2013/00751)
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Mr Robert Ledger, of Berowra Heights addressed Council regarding this
item.
Mr John Farquhar, of Berowra addressed Council regarding this item.
Mrs Mariko Smith, of Mount Colah addressed Council
regarding this item.
Ms. Joanne Caldwell, of Berowra Heights addressed Council regarding this
item.
MOVED ON THE MOTION OF
COUNCILLOR MARR, seconded by COUNCILLOR MCINTOSH,
THAT:
1. Council
fund and undertake an independent study and report on the need and
feasibility for an indoor 25 metre pool and a 10 metre program pool to be
developed adjacent to the Berowra Community Centre.
2. Funds not
in excess of $50,000 be allocated to this project.
The motion MOVED BY COUNCILLOR Marr, seconded
by COUNCILLOR MCINTOSH was put and
lost
FOR: Councillors
Marr, McIntosh and Nicita
AGAINST: Councillors
Del Gallego, Heyde, Ruddock, Hutchence, Tilbury and Waddell
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9 NOM31/18 Surveying
the Community
(F2013/00223)
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Mrs Mariko Smith,
of Mount Colah addressed Council regarding this item.
Ms Jan Primrose, of Berowra addressed Council regarding this item.
MOVED ON THE MOTION OF
COUNCILLOR MARR, seconded by COUNCILLOR MCINTOSH,
THAT:
1. Council
prepare a discussion paper for an upcoming informal workshop that considers
how the main Rates Notice for the year (the July Rates Notice) could be used
to undertake an annual community survey which seeks comprehensive feedback on
Council planning, community facilities, local issues and on Council’s
performance.
2. The
discussion paper should consider the format of such a survey, how the
feedback will be utilised and the costs and benefits of this approach.
The motion MOVED BY COUNCILLOR Marr, seconded
by COUNCILLOR MCINTOSH was put and
lost
FOR: Councillors
Marr, McIntosh, Nicita and Ruddock
AGAINST: Councillors
Del Gallego, Heyde, Hutchence, Tilbury and Waddell
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MATTERS OF URGENCY
Nil
QUESTIONS WITHOUT NOTICE
Nil
THE MEETING terminated at 9:09 pm.
These Minutes were confirmed at the meeting held on Wednesday
14 November 2018, at which meeting the signature hereunder was subscribed.
CONFIRMED CHAIRMAN
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