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MINUTES OF WORKSHOP Meeting

 

Held at Council Chambers, HORNSBY

on Wednesday 23 February 2022

at 6:30PM

 

 

 

 

PRESENT

Councillors Ruddock (Chairman), Ball, Greenwood, Heyde, McClelland, Pillamarri, Salitra, Tilbury and Waddell.

NATIONAL ANTHEM

OPENING PRAYER

Assistant Minister David Hastie of the Presbyterian Church, Hornsby opened the meeting in prayer.

Acknowledgement of RELIGIOUS DIVERSITY

Statement by the Chairman:

"We recognise our Shire's rich cultural and religious diversity and we acknowledge and pay respect to the beliefs of all members of our community, regardless of creed or faith."

 

Acknowledgement of Country

Statement by the Chairman: 

"Council recognises the Traditional Owners of the lands of Hornsby Shire, the Darug and GuriNgai peoples, and pays respect to their Ancestors and Elders past and present and to their Heritage. We acknowledge and uphold their intrinsic connections and continuing relationships to Country."

 

Video and AUDIO RECORDING OF COUNCIL MEETING

Statement by the Chairman:

"I advise all present that tonight's meeting is being video streamed live via Council’s website and also audio recorded for the purposes of providing a record of public comment at the meeting, supporting the democratic process, broadening knowledge and participation in community affairs, and demonstrating Council’s commitment to openness and accountability.  The audio and video recordings of the non-confidential parts of the meeting will be made available on Council’s website once the Minutes have been finalised. All speakers are requested to ensure their comments are relevant to the issue at hand and to refrain from making personal comments or criticisms.  No other persons are permitted to record the Meeting, unless specifically authorised by Council to do so."

 

APOLOGIES / leave of absence

RESOLVED ON THE MOTION OF COUNCILLOR Tilbury, seconded by COUNCILLOR Waddell,

THAT the apology and request for leave of absence from Councillor McIntosh in respect of an inability to attend the Workshop Meeting on 23 February 2022 be accepted and a leave of absence be granted.

FOR:                Councillors Ball, Greenwood, Heyde, McClelland, Pillamarri, Ruddock, Salitra, Tilbury and Waddell

 

AGAINST:         Nil

 

political donations disclosure

Statement by the Chairman:

“In accordance with Section 10.4 of the Environmental Planning and Assessment Act 1979, any person or organisation who has made a relevant planning application or a submission in respect of a relevant planning application which is on tonight’s agenda, and who has made a reportable political donation or gift to a Councillor or employee of the Council, must make a Political Donations Disclosure Statement.

If a Councillor or employee has received a reportable political donation or gift from a person or organisation who has made a relevant planning application or a submission in respect of a relevant planning application which is on tonight’s agenda, they must declare a non-pecuniary conflict of interests to the meeting, disclose the nature of the interest and manage the conflict of interests in accordance with Council’s Code of Conduct.”

declarations of interest

Nil

petitionS

Nil

presentations

The Mayor announced that Hornsby Shire Council was the recent recipient of two prestigious “Keep Australia Beautiful NSW Awards”. The first was as a joint winner of the “Waterways and Marine Protection Award” and the second was for being a finalist in the “Sustainable Cities Award”. The Mayor presented the awards to the General Manager.

Rescission Motions

Nil

Mayoral Minutes  

8                 MM2/22       Mr Shane Alan Fitzsimmons AO AFSM

(F2004/05878)

RESOLVED ON THE MOTION OF COUNCILLOR RUDDOCK, seconded by COUNCILLOR TILBURY,

THAT Council express its appreciation of the empathetic, steady, and capable leadership of Shane Alan Fitzsimmons and celebrate his recent appointment as an Officer of the Order of Australia in the 2022 Australia Day Honours.

 

FOR:                Councillors Ball, Greenwood, Heyde, McClelland, Pillamarri, Ruddock, Salitra, Tilbury and Waddell

 

AGAINST:         Nil

 

ITEMS PASSED BY EXCEPTION / CALL FOR SPEAKERS ON AGENDA ITEMS

THE MAYOR ANNOUNCED his intention to deal with the balance of the Business Paper by the exception method and announced the items.

Items 2, 3 and 6 were withdrawn for discussion.

RESOLVED ON THE MOTION OF COUNCILLOR Tilbury, seconded by COUNCILLOR Waddell,

THAT the recommendations in respect of items 1, 4, 5 and 7 be adopted.

 

FOR:                Councillors Ball, Greenwood, Heyde, McClelland, Pillamarri, Ruddock, Salitra, Tilbury and Waddell

 

AGAINST:         Nil

 

For the sake of clarity, the above items are recorded in Agenda sequence.

Note: Persons wishing to address Council on matters which were on the Agenda were permitted to provide a written submission or speak, prior to the item being discussed, and their names are recorded in the Minutes in respect of that particular item.

Note: Persons wishing to address Council on Non Agenda items were permitted to provide a written submission or speak after all items on the Agenda in respect of which there was a speaker from the public were finalised by Council. Their names are recorded in the Minutes under the heading “Public Forum – Non Agenda Items”.

GENERAL BUSINESS

Office of the General Manager

1                 GM2/22       Partnership Agreement - Service NSW for Business

(F2008/00156)

RESOLVED ON THE MOTION OF COUNCILLOR TILBURY, seconded by COUNCILLOR WADDELL,

THAT:

1.         Council delegate authority to the General Manager to enter into the agreement attached to General Manager’s Report No. GM2/22 with Service NSW to deliver the Service NSW for Business Program.

2.         Any necessary documents be authorised for execution under the Common Seal of Council.

 

FOR:                Councillors Ball, Greenwood, Heyde, McClelland, Pillamarri, Ruddock, Salitra, Tilbury and Waddell

 

AGAINST:         Nil

 

2                 GM3/22       Performance Report December 2021 - 2021-2022 Delivery Program; and Budget 2021/22 - December Quarter Review

(F2020/00348)

RESOLVED ON THE MOTION OF COUNCILLOR HEYDE, seconded by COUNCILLOR WADDELL,

THAT the:

1.         December 2021 Performance Report showing progress of the 2021-2022 Delivery Program including the 2021/22 Operational Plan and Budget, be received and noted.

2.         Quarterly Budget Review Statement for the period ending December 2021 be received and noted.

 

FOR:                Councillors Ball, Greenwood, Heyde, McClelland, Pillamarri, Ruddock, Salitra, Tilbury and Waddell

 

AGAINST:         Nil

 

Corporate Support Division

3                 CS1/22        Review of Council's Code of Meeting Practice

(F2004/07032)

Mr John Inshaw, of Galston provided a submission to Council regarding this item.

Ms Jan Primrose, on behalf of Protecting Your Suburban Environment Inc. provided a submission to Council regarding this item.

 

RESOLVED ON THE MOTION OF COUNCILLOR TILBURY, seconded by COUNCILLOR WADDELL,

THAT:

1.         Subject to the inclusion of clauses 5.16 to 5.18 as detailed in Late Items Information Memo No. LM2/22, Council adopt the draft Code of Meeting Practice attached to Director’s Report No. CS1/22 for the purpose of public exhibition.

2.         The public exhibition be for a period of 28 days, with a period of 42 days allowed for the lodgement of submissions by members of the public.

3.         Following the conclusion of the public exhibition period, a further report be submitted for Council’s consideration which details any submissions received and proposes the adoption of a final Code of Meeting Practice.

 

FOR:                Councillors Ball, Greenwood, Heyde, McClelland, Pillamarri, Ruddock, Salitra, Tilbury and Waddell

 

AGAINST:         Nil

 

4                 CS17/22      Investments and Borrowings for 2021/22 - Status for Period Ending 31 October 2021, 30 November 2021 and 31 December 2021

(F2004/06987-02)

RESOLVED ON THE MOTION OF COUNCILLOR TILBURY, seconded by COUNCILLOR WADDELL,

That the contents of Director’s Report No. CS17/22 be received and noted.

 

FOR:                Councillors Ball, Greenwood, Heyde, McClelland, Pillamarri, Ruddock, Salitra, Tilbury and Waddell

 

AGAINST:         Nil

 

5                 CS13/22      Councillor Expenses and Facilities Policy - Reporting Required by Section 15 of the Policy

(F2004/09552-02)

RESOLVED ON THE MOTION OF COUNCILLOR TILBURY, seconded by COUNCILLOR WADDELL,

THAT Council note that details regarding the provision of Councillor expenses and facilities for the period from 1 July 2021 to 31 December 2021 have been tabled in accordance with the Councillors’ Expenses and Facilities Policy.

 

FOR:                Councillors Ball, Greenwood, Heyde, McClelland, Pillamarri, Ruddock, Salitra, Tilbury and Waddell

 

AGAINST:         Nil

 

6                 CS14/22      Northern Sydney Regional Organisation of Councils (NSROC) - Appointment of Councillors to the Board

(F2004/07056)

MOVED ON THE MOTION OF COUNCILLOR WADDELL, seconded by COUNCILLOR TILBURY,

THAT:

1.             Councillors Ruddock and Tilbury be appointed as Council’s delegates to the Northern Sydney Regional Organisation of Councils (NSROC) Board.

2.             Councillors McClelland and Greenwood be appointed as Council’s alternative delegates to the NSROC Board.

 

AN AMENDMENT WAS MOVED BY COUNCILLOR HEYDE, seconded by COUNCILLOR BALL,

THAT:

1.             Councillors Ruddock and Heyde be appointed as Council’s delegates to the Northern Sydney Regional Organisation of Councils (NSROC) Board.

2.             Councillors McClelland and Greenwood be appointed as Council’s alternative delegates to the NSROC Board.

 

THE AMENDMENT MOVED BY COUNCILLOR HEYDE, seconded by COUNCILLOR BALL WAS PUT AND LOST

 

FOR:                Councillors Ball, Heyde and Salitra

 

AGAINST:         Councillors Greenwood, McClelland, Pillamarri, Ruddock, Tilbury and Waddell

 

THE MOTION MOVED BY COUNCILLOR WADDELL, seconded by COUNCILLOR TILBURY WAS PUT AND CARRIED.

 

FOR:                Councillors Ball, Greenwood, Heyde, McClelland, Pillamarri, Ruddock, Salitra, Tilbury and Waddell

 

AGAINST:         Nil

 

Community and Environment Division

Nil

Planning and Compliance Division

7                 PC3/22        Reporting Variations to Development Standards

(F2004/07599-02)

RESOLVED ON THE MOTION OF COUNCILLOR TILBURY, seconded by COUNCILLOR WADDELL,

THAT the contents of Director’s Report No. PC3/22 be received and noted.

 

FOR:                Councillors Ball, Greenwood, Heyde, McClelland, Pillamarri, Ruddock, Salitra, Tilbury and Waddell

 

AGAINST:         Nil

 

Infrastructure and Major Projects Division

Nil  

PUBLIC FORUM – NON AGENDA ITEMS

Ms Jan Primrose, on behalf of Protecting Your Suburban Environment Inc. provided a submission to Council regarding the publicising of Council Meetings.

Questions with Notice

Nil

Notices of Motion

Nil

Supplementary Reports

Nil

MATTERS OF URGENCY

Nil

QUESTIONS WITHOUT NOTICE

Nil

THE MEETING concluded at 7:09pm.

 

 

These Minutes were confirmed at the meeting held on Wednesday 9 March 2022, at which meeting the signature hereunder was subscribed.

 

 

 

CONFIRMED                                                                                CHAIRMAN

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