MINUTES OF General Meeting
Held at council chambers, HORNSBY
on Wednesday 11
May 2022
at 6:30PM
PRESENT
Councillors Ruddock (Chairman),
Ball, Greenwood, Heyde, McClelland, McIntosh, Pillamarri, Salitra, Tilbury and
Waddell.
NATIONAL
ANTHEM
OPENING
PRAYER
Father Stephen Wayoyi, of St
Agatha’s Catholic Church, Pennant Hills opened the meeting in prayer.
Acknowledgement
of RELIGIOUS DIVERSITY
Statement by the Chairman:
"We recognise our Shire's rich cultural and religious
diversity and we acknowledge and pay respect to the beliefs of all members of
our community, regardless of creed or faith."
Acknowledgement of Country
An Acknowledgement
of Country was given by the Darug and GuriNgai Traditional Owner
representative, Uncle Laurie Bimson.
Video and AUDIO RECORDING OF COUNCIL MEETING
Statement
by the Chairman:
"I advise all present that tonight's meeting is being video
streamed live via Council’s website and also audio recorded for the purposes of providing a record of
public comment at the meeting,
supporting the democratic process, broadening knowledge and participation in
community affairs, and demonstrating Council’s commitment to openness and
accountability. The audio
and video recordings of the non-confidential
parts of the meeting will be made available on Council’s website once the
Minutes have been finalised. All speakers are requested to ensure their
comments are relevant to the issue at hand and to refrain from making personal
comments or criticisms. No other persons are permitted to record the
Meeting, unless specifically authorised by Council to do so."
APOLOGIES
/ leave of absence
Nil
political donations disclosure
Statement
by the Chairman:
“In accordance with
Section 10.4 of the Environmental Planning and Assessment Act 1979, any person
or organisation who has made a relevant planning application or a submission in
respect of a relevant planning application which is on tonight’s agenda,
and who has made a reportable political donation or gift to a Councillor or
employee of the Council, must make a Political Donations Disclosure Statement.
If a
Councillor or employee has received a reportable political donation or
gift from a person or organisation who has made a relevant planning application
or a submission in respect of a relevant planning application which is on
tonight’s agenda, they must declare a non-pecuniary conflict of interests
to the meeting, disclose the nature of the interest and manage the conflict of
interests in accordance with Council’s Code of Conduct.”
declarations of interest
Nil
confirmation of minutes
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RESOLVED ON THE MOTION OF COUNCILLOR MCINTOSH,
seconded by COUNCILLOR WADDELL,
THAT the Minutes of the General Meeting held on Wednesday
13 April 2022 be confirmed, a copy having been distributed to all
Councillors.
FOR:
Councillors
Ball, Greenwood, Heyde, McClelland, McIntosh, Pillamarri, Ruddock, Salitra,
Tilbury and Waddell
AGAINST: Nil
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petitionS
Nil
presentations
Nil
Rescission Motions
Nil
Mayoral Minutes
Nil
ITEMS PASSED BY EXCEPTION / CALL FOR SPEAKERS ON AGENDA ITEMS
THE MAYOR ANNOUNCED his
intention to deal with the balance of the Business Paper by the exception
method and announced the items.
Items 4 and 6 were withdrawn for discussion
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RESOLVED ON THE MOTION OF COUNCILLOR Tilbury, seconded by COUNCILLOR MCINTOSH,
THAT the recommendations in respect of items 1, 2, 3, 5,
7, 8, 9, 10 and 11 be adopted.
FOR:
Councillors
Ball, Greenwood, Heyde, McClelland, McIntosh, Pillamarri, Ruddock, Salitra,
Tilbury and Waddell
AGAINST: Nil
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For the sake of clarity, the above
items are recorded in Agenda sequence.
Note: Item 12 was called over and
noted.
Note: Persons wishing to address
Council on matters which were on the Agenda were permitted to address Council,
prior to the item being discussed. The names of all speakers are recorded in
the Minutes in respect of the particular item.
GENERAL BUSINESS
Office of the General Manager
Nil
Corporate Support Division
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1 CS4/22 Review
of Policies and Codes - General Manager's and Corporate Support Divisions
(F2022/00007)
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RESOLVED
ON THE MOTION OF COUNCILLOR TILBURY, seconded by COUNCILLOR MCINTOSH,
THAT Council adopt the recommendations contained within
the table in Director’s Report No. CS4/22 in respect of each of the
current policies under the jurisdiction of the General Manager’s and
Corporate Support Divisions.
FOR:
Councillors
Ball, Greenwood, Heyde, McClelland, McIntosh, Pillamarri, Ruddock, Salitra,
Tilbury and Waddell
AGAINST: Nil
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2 CS26/22 Investments
and Borrowings for 2021/2022 - Status for Period Ending 31 March 2022
(F2004/06987-02)
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RESOLVED ON THE
MOTION OF COUNCILLOR TILBURY, seconded by COUNCILLOR MCINTOSH,
THAT the contents of
Director’s Report No. CS26/22 be received and noted.
FOR:
Councillors
Ball, Greenwood, Heyde, McClelland, McIntosh, Pillamarri, Ruddock, Salitra,
Tilbury and Waddell
AGAINST: Nil
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3 CS29/22 2021/22
Budget - March 2022 Quarter Review
(F2020/00348)
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RESOLVED ON THE
MOTION OF COUNCILLOR TILBURY, seconded by COUNCILLOR MCINTOSH,
THAT the March 2022 Quarter
Review of the Operational Plan (Budget) for 2021/22 be received and noted.
FOR:
Councillors
Ball, Greenwood, Heyde, McClelland, McIntosh, Pillamarri, Ruddock, Salitra,
Tilbury and Waddell
AGAINST: Nil
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4 CS31/22 Realignment
of the Suburb Boundary between Middle Dural and Glenorie
(F2008/00027#004)
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RESOLVED ON THE
MOTION OF COUNCILLOR TILBURY, seconded by COUNCILLOR WADDELL,
THAT:
1. Council
endorse the proposal to change the southern boundary of Glenorie to
Wylds Road, thereby incorporating the affected properties into Middle Dural.
2. A
submission be made to the Geographical Names Board to review and consider the
change.
3. Prior
to making a formal submission to the Geographical Names Board, a copy of Director’s
Report No. CS31/22 be provided to The Hills Shire Council for comment.
FOR:
Councillors
Ball, Greenwood, Heyde, McClelland, McIntosh, Pillamarri, Ruddock, Salitra, Tilbury
and Waddell
AGAINST: Nil
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5 CS33/22 Draft
2022/23 Resourcing Strategy (Workforce Plan, Asset Management Strategy and
Long Term Financial Plan) - Adoption for Public Exhibition
(F2022/00059)
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RESOLVED ON THE
MOTION OF COUNCILLOR TILBURY, seconded by COUNCILLOR MCINTOSH,
THAT:
1. Council
adopt the draft 2022/23 – 2031/32 Long Term Financial Plan attached to
Director’s Report No. CS33/22 and place the document on public
exhibition from 12 May to 9 June 2022.
2. Following the public exhibition, and before 31 July
2022, a further report be prepared for Council’s consideration which
outlines and responds to any submissions received during the exhibition
period and recommends the adoption of Council’s 2022/23 – 2031/32
Long Term Financial Plan.
3. The
updates of Council’s Asset
Management Strategy and Workforce Plan attached to Director’s Report
No. CS33/22 be received and noted.
FOR:
Councillors
Ball, Greenwood, Heyde, McClelland, McIntosh, Pillamarri, Ruddock, Salitra,
Tilbury and Waddell
AGAINST: Nil
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Community and Environment Division
Nil
Planning and Compliance Division
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6 PC7/22 Draft
Byles Creek Planning Study - Report on Submissions
(F2020/00288)
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Mr Ross Walker,
on behalf of the Beecroft Cheltenham Civic Trust addressed Council regarding
this item.
Mrs Trish Brown, on behalf
of Byles Creek Valley Union Inc. addressed Council regarding this item.
Mrs Robyn Smith, of
Beecroft addressed Council regarding this item.
RESOLVED ON THE MOTION OF
COUNCILLOR HEYDE, seconded by COUNCILLOR MCINTOSH,
THAT:
1. Council
endorse the Byles Creek Planning Study and associated Implementation Plan
attached to the Late Item Information Memo No. LM6/22.
2. Restricted
asset funds from the sale of 179 Beecroft Road, Cheltenham be used to fund
the progression of the recommendations, including preparation of a Planning
Proposal, Development Control Plan amendments and Community Awareness Program.
3. Submitters
be advised of Council’s decision.
FOR:
Councillors
Ball, Greenwood, Heyde, McClelland, McIntosh, Pillamarri, Ruddock, Salitra,
Tilbury and Waddell
AGAINST: Nil
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7 PC9/22 On-Site
Sewage Management System Policy
(F2004/09495)
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RESOLVED ON THE
MOTION OF COUNCILLOR TILBURY, seconded by COUNCILLOR MCINTOSH,
THAT:
1. The
draft Hornsby Shire Council On-Site Sewage Management System Policy attached
to Director’s Report No. PC9/22 be placed on public exhibition for a period of 28
days in accordance with the Communication and Engagement Strategy outlined in
the Report and the Frequently Asked Questions attached to the Report.
2. Following
the exhibition, a report on submissions be presented to Council for its
consideration.
FOR:
Councillors
Ball, Greenwood, Heyde, McClelland, McIntosh, Pillamarri, Ruddock, Salitra,
Tilbury and Waddell
AGAINST: Nil
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8 PC10/22 Reporting
Variations to Development Standards
(F2004/07599-02)
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RESOLVED ON THE
MOTION OF COUNCILLOR TILBURY, seconded by COUNCILLOR MCINTOSH,
THAT the
contents of Director’s Report No. PC10/22 be received and noted.
FOR:
Councillors
Ball, Greenwood, Heyde, McClelland, McIntosh, Pillamarri, Ruddock, Salitra, Tilbury
and Waddell
AGAINST: Nil
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Infrastructure and Major Projects Division
Nil
Confidential Items
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9 CE8/22 Organics
Waste Processing Services Tender
This Report was deemed confidential under Section
10A(2)(d)(i) of the Local Government Act as it contains information of a
confidential nature that would, if disclosed prejudice the commercial
position of the person who supplied it. Discussion of the matter in an open
Meeting would, on balance, be contrary to the public interest because the
Report contains information provided by tenderers which includes sensitive
information about their business operations, methodologies and costs.
The publication of such information could result in the withholding of
similar information by potential tenderers in future, therefore limiting
Council’s ability to make an informed decision about future tenders.
(F2019/00382)
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RESOLVED ON THE
MOTION OF COUNCILLOR TILBURY, seconded by COUNCILLOR MCINTOSH,
THAT:
1. The
contents of Confidential Director’s Report No. CE8/22, incorporating
the Organic Waste Processing Services Tender Evaluation Report and Probity
Report for RFT03/2022, be received and noted.
2. In
accordance with section 178 of the Local Government (General) Regulation 2021
(NSW), Council accept the Conforming Tender from Australian Native Landscapes
Pty Ltd.
3. The
General Manager be authorised to execute the Contract.
4. Council
notify tenderers in accordance with section 179 of the Local Government
(General) Regulation 2021.
FOR:
Councillors
Ball, Greenwood, Heyde, McClelland, McIntosh, Pillamarri, Ruddock, Salitra,
Tilbury and Waddell
AGAINST: Nil
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10 CS36/22 Purchase
of Land for Road Widening at Hornsby
This report was deemed confidential, under
Section 10A (2) (c) of the Local Government Act, 1993. This report contains
information that would, if disclosed, confer a commercial advantage on a
person with whom the council is conducting (or proposes to conduct) business.
(F2021/00277)
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RESOLVED ON THE
MOTION OF COUNCILLOR TILBURY, seconded by COUNCILLOR MCINTOSH,
THAT Council
authorise the General Manager to progress the matter in line with the next
steps outlined in the Discussion Section of Confidential Director’s
Report No. CS36/22.
FOR:
Councillors
Ball, Greenwood, Heyde, McClelland, McIntosh, Pillamarri, Ruddock, Salitra,
Tilbury and Waddell
AGAINST: Nil
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11 CS37/22 Proposal
to Create a Drainage Easement over Community Land at Pennant Hills
This report was deemed confidential, under
Section 10A (2) (c) of the Local Government Act, 1993. This report contains
information that would, if disclosed, confer a commercial advantage on a
person with whom the council is conducting (or proposes to conduct) business.
(F2021/00282)
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RESOLVED ON THE
MOTION OF COUNCILLOR TILBURY, seconded by COUNCILLOR MCINTOSH,
THAT consideration of Confidential Director’s Report
No. CS37/22 be deferred to enable discussions with the property owner
concerning opportunities for additional tree planting in association with the
granting of the easement.
FOR:
Councillors
Ball, Greenwood, Heyde, McClelland, McIntosh, Pillamarri, Ruddock, Salitra,
Tilbury and Waddell
AGAINST: Nil
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PUBLIC FORUM – NON AGENDA ITEMS
Nil
Questions with Notice
Nil
Mayor's Notes
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12 MN3/22 Mayor's
Notes from 01 April 2022 to 30 April 2022
(F2004/07053)
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Note:
These are the functions that the Mayor, or his representative, has attended
in addition to the normal Council Meetings, Workshops, Mayoral Interviews and
other Council Committee Meetings.
Friday 1st
April 2022 – The Mayor attended the opening of the John Paul
Foundation Discovery Centre at Warrah in Dural.
Friday 1st
April 2022 – The Mayor attended the opening night of the
Hornsby Young Artists' Competition and Exhibition at Wallarobba House in
Hornsby.
Saturday 2nd
April 2022 – On behalf of the Mayor, Deputy Mayor, Councillor
Tilbury attended the Annual Awards and Reports Meeting of 1st Dural Scouts at
Dural Scout Hall in Dural.
Sunday 3rd
April 2022 – The Mayor attended the Hornsby Ku-ring-gai RFS
National Emergency Medal, and a Commissioners Certificate of Service
Presentations at Arcadia Fire Station in Arcadia.
Tuesday 5th
April 2022 – On behalf of the Mayor, Councillor Waddell
attended Asquith Girls High School Anzac Day Assembly held at Asquith Girls
High School in Asquith.
Tuesday 5th
April 2022 – The Mayor attended the grand opening of Sol
Studios by Granny Flat Solutions and New South Homes at their Head Office in
Waitara.
Thursday 7th
April 2022 – The Mayor attended the "Holiday Inn
Musical" produced by Hornsby Musical Society Production at Hornsby RSL
in Hornsby.
Sunday 10th
April 2022 – On behalf of the Mayor, Councillor McClelland
attended the Hornsby Ku-ring-gai RFS National Emergency Medal and a
Commissioners Certificate of Service Presentations 2022 at the Hornsby
Ku-ring-gai RFS in Cowan.
Sunday 10th
April 2022 – The Mayor attended the Brooklyn RSL Sub-Branch
ANZAC Day Ceremony at Brooklyn followed by lunch at the Mooney Mooney Club.
Thursday 21st
April 2022 – The Mayor attended the RSL LifeCare ANZAC Ceremony
at Cherrybrook Gardens.
Friday 22nd
April 2022 – The Mayor attended the Maronite Catholic Community
of St George Parish of Thornleigh Cocktail Supper at St George Parish of
Thornleigh.
Saturday 23rd
April 2022 – The Mayor attended the Hindu Council and Australia
India Cenotaph Committee Anzac Day Service at the Cenotaph in Cherrybrook.
Sunday 24th
April 2022 – The Mayor attended the Hornsby RSL Sub-Branch
ANZAC Sunday March in Hornsby.
Sunday 24th
April 2022 – The Mayor attended the Hills District Chapter of
the Glenorie RSL Sub-Branch ANZAC Sunday Commemoration Service at The Galston
Club.
Monday 25th
April 2022 – The Mayor attended the Hornsby RSL Sub-Branch
ANZAC Day Dawn Service at Hornsby Cenotaph.
Monday 25th
April 2022 – On behalf of the Mayor, Councillor Waddell
attended the Glenorie RSL ANZAC Dawn Service at The Galston Club.
Monday 25th
April 2022 – The Mayor attended the Berowra RSL Sub-Branch
ANZAC Ceremony and Breakfast at Berowra Community Hall and Club Berowra.
Monday 25th
April 2022 – The Mayor attended the ANZAC Mass of Remembrance
(The Bishop of the Diocese of Broken Bay, Most Reverend Anthony Randazzo)
Service at Our Lady of the Rosary Cathedral Waitara.
Monday 25th
April 2022 – The Mayor attended the Glenorie RSL and Sub-Branch
Afternoon ANZAC Ceremony at The Glenorie RSL Club.
Wednesday 27th
April 2022 – The Mayor attended the Barker College ANZAC
Observance at Barker College.
Friday 29th
April 2022 – The Mayor attended the Galston High School ANZAC
Day Ceremony at Galston High School.
Friday 29th
April 2022 – The Mayor attended the Northern Districts Cricket
Club Presentation Night at Hornsby RSL.
Saturday 30th
April 2022 – The Mayor attended the Ku-ring-gai Netball
Association - Launch of the Winter Season 2022 - Morning Session at Canoon
Road in South Turramurra.
CALLED OVER AND NOTED
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Notices of Motion
Nil
MATTERS OF URGENCY
Nil
QUESTIONS WITHOUT NOTICE
Nil
THE MEETING concluded at 6:58pm.
These Minutes were confirmed at the meeting held on Wednesday
8 June 2022, at which meeting the signature hereunder was subscribed.
CONFIRMED CHAIRMAN
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