MINUTES OF General Meeting
Held at COUNCIL CHAMBERS, HORNSBY
on Wednesday 12
October 2022
at 6:30PM
PRESENT
Councillors Ruddock (Chairman), Ball, Heyde, McClelland,
McIntosh, Pillamarri, Salitra, Tilbury and Waddell.
NOTE: Councillor Heyde
arrived at 7.06pm during discussion of Public Forum - Non Agenda Items. Councillor
Heyde was not present for Apologies/Leave of Absence, Declarations of Interest,
Confirmation of Minutes, Mayoral Minutes, Items Passed by Exception and for consideration
of Item 3.
NATIONAL
ANTHEM
OPENING
PRAYER
Pastor David Nathan of The Hive
Church Hornsby, opened the meeting in prayer.
Welcome to country
A Welcome
to Country was given by the Darug and GuriNgai Traditional Owner
representative, Uncle Neil Evers.
Video and AUDIO RECORDING OF COUNCIL MEETING
Statement
by the Chairman:
"I advise all present that tonight's meeting is being video
streamed live via Council’s website and also audio recorded for the purposes of providing a record of
public comment at the meeting,
supporting the democratic process, broadening knowledge and participation in
community affairs, and demonstrating Council’s commitment to openness and
accountability. The audio
and video recordings of the non-confidential
parts of the meeting will be made available on Council’s website once the
Minutes have been finalised. All speakers are requested to ensure their comments
are relevant to the issue at hand and to refrain from making personal comments
or criticisms. No other persons are permitted to record the Meeting,
unless specifically authorised by Council to do so."
APOLOGIES
/ leave of absence
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RESOLVED ON THE MOTION OF COUNCILLOR Tilbury, seconded by COUNCILLOR McIntosh,
THAT the apology and request for leave of absence from
Councillor Greenwood in respect of an inability to attend the General Meeting
on 12 October 2022 be accepted and a leave of absence be granted.
FOR:
Councillors
Ball, McClelland, McIntosh, Pillamarri, Ruddock, Salitra, Tilbury and Waddell
AGAINST: Nil
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political donations disclosure
Statement
by the Chairman:
“In accordance with
Section 10.4 of the Environmental Planning and Assessment Act 1979, any person
or organisation who has made a relevant planning application or a submission in
respect of a relevant planning application which is on tonight’s agenda,
and who has made a reportable political donation or gift to a Councillor or
employee of the Council, must make a Political Donations Disclosure Statement.
If a
Councillor or employee has received a reportable political donation or
gift from a person or organisation who has made a relevant planning application
or a submission in respect of a relevant planning application which is on
tonight’s agenda, they must declare a non-pecuniary conflict of interests
to the meeting, disclose the nature of the interest and manage the conflict of
interests in accordance with Council’s Code of Conduct.”
declarations of interest
Nil
confirmation of minutes
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RESOLVED ON THE MOTION OF COUNCILLOR WADDELL,
seconded by COUNCILLOR TILBURY,
THAT the Minutes of the General Meeting held on Wednesday 14
September 2022 and the Workshop Meeting held on Wednesday 28 September 2022 be
confirmed, a copy having been distributed to all Councillors.
FOR:
Councillors
Ball, McClelland, McIntosh, Pillamarri, Ruddock, Salitra, Tilbury and Waddell
AGAINST: Nil
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petitionS
Nil
presentations
Nil
Rescission Motions
Nil
Mayoral Minutes
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10 MM15/22 Australian
Healthcare and Hospitals Association 2022 Sidney Sax Medal - Award to
Professor Susan Kurrle
(F2004/05879-006)
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RESOLVED ON THE
MOTION OF COUNCILLOR RUDDOCK, seconded by COUNCILLOR MCINTOSH,
THAT Council express its sincere appreciation for the outstanding contribution
made by Professor Susan Kurrle and celebrate the recent announcement of the
2022 Sidney Sax Medal Award
for Professor Kurrle’s outstanding achievements and contribution to the
development and improvement of the Australian healthcare system.
FOR:
Councillors
Ball, McClelland, McIntosh, Pillamarri, Ruddock, Salitra, Tilbury and Waddell
AGAINST: Nil
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11 MM14/22 General
Manager's Performance Review for 2021/22 and Establishment of a Performance
Agreement for 2022/23
This report was deemed confidential, under
Section 10A (2) (a) of the Local Government Act, 1993. This report contains
personnel matters concerning particular individuals (other than councillors).
(F2013/00402)
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RESOLVED ON THE
MOTION OF COUNCILLOR RUDDOCK,
THAT:
1. The
contents of Confidential Mayoral Minute No. MM14/22, which is submitted on
behalf of Council’s General Manager Performance Review Committee, be
received and noted.
2. Council
endorse the following statement made by the Committee on the performance of
the General Manager, Mr Steven Head, for the 2021/22 review period:
“The General Manager has
demonstrated very strong leadership in what has been a very challenging year
with excellent achievement in many areas, but with continuing improvement
required in delivering major projects. The Council is fortunate to have in
Steven Head, and his very able staff, a loyal and committed team who are
performing in the best interests of the Hornsby community”.
3. The
following priorities detailed in Confidential Mayoral Minute No. MM14/22 be
endorsed for inclusion in the General Manager’s Personal Performance
Agreement for 2022/23:
· Special
Rate Variation (SRV) and Financial Sustainability – updating the
Long-Term Financial Plan and developing the SRV application
· Customer
Experience Strategy - driving the initial phase of the Strategy and
linking customer focus in staff training and development initiatives
· Property
Strategy – deliver an appropriate Strategy and agree priority
actions
· Hornsby
Town Centre – develop and agree a Delivery Plan and how to resource
the work
· Organisation
Development and Leadership – focus on the improvements outlined in
the Workforce Management Plan
· Project
Delivery and Co-ordination – improve the coordination and delivery
of projects; focus on key milestone delivery; and communicate effectively
with the community about the projects and their expectations.
4. Having
regard to successive annual performance reviews of the General Manager since
2018 which have rated Mr Head’s performance at a high level, and the
leadership Mr Head has shown to the organisation and the Hornsby community in
that period, Council agree to the renewal of Mr Head’s contract for a
further five-year period under the existing remuneration package
arrangements.
5. In
respect of such contract renewal, the Mayor, with the assistance of the
General Manager Performance Review Committee and taking advice from Mr
Stephen Blackadder from Blackadder Associates Pty Ltd be authorised to
finalise the contract on behalf of Council.
FOR:
Councillors
Ball, McClelland, McIntosh, Pillamarri, Ruddock, Salitra, Tilbury and Waddell
AGAINST: Nil
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ITEMS PASSED BY EXCEPTION / CALL FOR SPEAKERS ON AGENDA ITEMS
THE MAYOR ANNOUNCED his
intention to deal with the balance of the Business Paper by the exception
method and announced the items.
Item 3 was withdrawn for discussion.
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RESOLVED ON THE MOTION OF COUNCILLOR
TILBURY, seconded by COUNCILLOR PILLAMARRI,
THAT the
recommendations in respect of items 1, 2, 4, 5, 6, 7 and 8 be adopted.
FOR:
Councillors
Ball, McClelland, McIntosh, Pillamarri, Ruddock, Salitra, Tilbury and Waddell
AGAINST: Nil
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For the sake of clarity, the above
items are recorded in Agenda sequence.
Note: Item 9 was called over and
noted.
Note: Persons wishing to address
Council on matters which were on the Agenda were permitted to provide a written
submission or speak, prior to the item being discussed, and their names are
recorded in the Minutes in respect of that particular item.
Note: Persons wishing to address Council on Non Agenda items
were permitted to speak after all items on the Agenda in respect of which there
was a speaker from the public were finalised by Council. Their names are
recorded in the Minutes under the heading “Public Forum – Non
Agenda Items”.
GENERAL BUSINESS
Office of the General Manager
Nil
Corporate Support Division
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1 CS82/22 Pecuniary
Interest and Other Matters Returns - Disclosures by Councillors and
Designated Persons
(F2021/00034)
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RESOLVED ON THE
MOTION OF COUNCILLOR TILBURY, seconded by COUNCILLOR PILLAMARRI,
THAT Council note the Written Returns of Interest
recently lodged with the General Manager by Councillors and Designated Staff have
been tabled as required by the Local Government Act and Council’s Code
of Conduct.
FOR:
Councillors
Ball, McClelland, McIntosh, Pillamarri, Ruddock, Salitra, Tilbury and Waddell
AGAINST: Nil
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2 CS77/22 Investments
and Borrowings for 2022/23 - Status for the Period Ending 31 August 2022
(F2004/06987-02)
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RESOLVED ON THE
MOTION OF COUNCILLOR TILBURY, seconded by COUNCILLOR PILLAMARRI,
That the contents of
Director’s Report No. CS77/22 be received and noted.
FOR:
Councillors
Ball, McClelland, McIntosh, Pillamarri, Ruddock, Salitra, Tilbury and Waddell
AGAINST: Nil
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Community and Environment Division
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3 CE3/22 Review
of Policies and Codes - Community and Environment Division
(F2013/00129)
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Ms Jan Primrose,
on behalf of Protecting Your Suburban Environment Inc. addressed Council
regarding this item.
Mrs Trish Brown, on behalf of Byles Creek Valley Union Inc.
provided a submission to Council regarding this item.
RESOLVED ON THE MOTION OF COUNCILLOR TILBURY, seconded by COUNCILLOR
WADDELL,
THAT Council adopt the recommendations contained in the
table in Director’s Report No. CE3/22 in respect of each of the current
policies under the jurisdiction of the Community and Environment Division.
FOR:
Councillors
McClelland, McIntosh, Pillamarri, Ruddock, Salitra, Tilbury and Waddell
AGAINST: Councillor
Ball
Note:
Councillor Ball indicated to the Meeting that she had abstained from voting
on this Motion, therefore, in accordance with Clause 11.5 of Council’s
Code of Meeting Practice, Councillor Ball was taken to have voted against the
Motion.
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4 CE18/22 RFT
21/2022 - Ron Payne Oval Drainage, Irrigation and Amenities Building
(F2022/00185)
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RESOLVED ON THE
MOTION OF COUNCILLOR TILBURY, seconded by COUNCILLOR PILLAMARRI,
THAT Council:
1. Decline
the tender submission for RFT 21/2022 - Ron Payne Oval Drainage, Irrigation
and Amenities Building and not proceed on the advertised contracted works.
2. Complete
the Amenities Building under a separate procurement process to commence
expenditure of grant funding within this financial year.
3. Complete
the oval drainage and irrigation work next financial year to allow the
project scope and delivery model to be amended to reduce costs, as well as
grant funding to be sought to assist to supplement the funds required.
FOR:
Councillors
Ball, McClelland, McIntosh, Pillamarri, Ruddock, Salitra, Tilbury and Waddell
AGAINST: Nil
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Planning and Compliance Division
Nil
Infrastructure and Major Projects Division
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5 IM1/22 Hornsby
Shire Draft Flood Risk Management Study and Plan
(F2010/00651-07)
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RESOLVED ON THE
MOTION OF COUNCILLOR TILBURY, seconded by COUNCILLOR PILLAMARRI,
THAT:
1. Council endorse the draft Hornsby Shire Flood
Risk Management Study, including the Hornsby Shire Flood Planning Maps, for
public exhibition.
2. Council provide written advice to the owners
of properties that have been designated as a Flood Planning Area.
3. Following
exhibition, a report on submissions be presented to Council for its
consideration.
FOR:
Councillors
Ball, McClelland, McIntosh, Pillamarri, Ruddock, Salitra, Tilbury and Waddell
AGAINST: Nil
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6 IM3/22 Public
Domain Guidelines and Improvements - Beecroft Town Centre
(F2021/00091)
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RESOLVED ON THE
MOTION OF COUNCILLOR TILBURY, seconded by COUNCILLOR PILLAMARRI,
THAT:
1. Council
endorse the revised Beecroft Town Centre Domain Guidelines for public
exhibition for a minimum of 28 days.
2. Following
exhibition, a report on submissions be presented to Council for its
consideration..
FOR:
Councillors
Ball, McClelland, McIntosh, Pillamarri, Ruddock, Salitra, Tilbury and Waddell
AGAINST: Nil
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Confidential Items
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7 CE17/22 Waste
Disposal Service Contract Extension and Variation
This report was deemed confidential, under
Section 10A (2) (c) of the Local Government Act, 1993. This report contains
information that would, if disclosed, confer a commercial advantage on a
person with whom the council is conducting (or proposes to conduct) business.
(F2014/00478)
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RESOLVED ON THE
MOTION OF COUNCILLOR TILBURY, seconded by COUNCILLOR PILLAMARRI,
THAT:
1. Pursuant
to Section 55(3) of the Local Government Act 1993 (NSW), Council resolves
that a satisfactory result would not be achieved by inviting tenders for the
provision of the services presently provided under Council’s existing
Waste Disposal Service Contract (C3/2015) with Veolia Environmental Services
(Australia) Pty Ltd due to extenuating circumstances and for the reasons
outlined in Confidential Director’s Report No. CE17/22.
2. Council
authorises the General Manager to negotiate an extension and variation to the
existing Waste Disposal Service Contract (C3/2015) with Veolia Environmental
Services (Australia) Pty Ltd in accordance with the recommendations contained
in the Confidential Director’s Report No. CE17/22.
FOR:
Councillors
Ball, McClelland, McIntosh, Pillamarri, Ruddock, Salitra, Tilbury and Waddell
AGAINST: Nil
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8 CS78/22 Purchase
of Land for Open Space at Hornsby
This report was deemed confidential under Section
10A (2) (c) of the Local Government Act, 1993. This report contains
information that would, if disclosed, confer a commercial advantage on a
person with whom the council is conducting (or proposes to conduct) business.
(F2022/00111)
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RESOLVED ON THE
MOTION OF COUNCILLOR TILBURY, seconded by COUNCILLOR PILLAMARRI,
THAT Council
authorise the General Manager to progress the matter in line with the next
steps outlined in the Discussion Section of Confidential Director’s
Report No. CS78/22.
FOR:
Councillors
Ball, McClelland, McIntosh, Pillamarri, Ruddock, Salitra, Tilbury and Waddell
AGAINST: Nil
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PUBLIC FORUM – NON AGENDA ITEMS
Ms Jan Primrose, on behalf of Protecting Your Suburban
Environment Inc. addressed Council regarding the Westleigh Park Draft Master
Plan engagement process.
Ms Katrina Emmett, of Galston addressed Council regarding the
Westleigh Park Draft Master Plan engagement process.
Mr John Inshaw, of Galston addressed Council regarding the Westleigh
Park Draft Master Plan engagement process.
Mr Phil Newman, of Westleigh addressed Council regarding the
grassland environment at Westleigh Park and the responsible stewardship of the
area.
Questions with Notice
Nil
Mayor's Notes
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9 MN9/22 Mayor's
Notes from 01 September to 30 September 2022
(F2004/07053)
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Note: These are the functions
that the Mayor, or his representative, has attended in addition to the normal
Council Meetings, Workshops, Mayoral Interviews and other Council Committee
Meetings.
Saturday 3rd September 2022
– The Mayor attended the Brooklyn Community Association Annual General
Meeting in Brooklyn.
Wednesday 7th September 2022
– The Mayor hosted four Citizenship Ceremonies in the Council Chambers
at Hornsby Shire Council in Hornsby.
Friday 9th September 2022 –
On behalf of the Mayor, Councillor Greenwood, attended the Bishop’s
Breakfast ‘Communities in Collaboration – A Focus to the
Future’ hosted by Most Reverend Anthony Randazzo at The Epping Club in
Epping.
Sunday 11th September 2022 –
The Mayor attended the Hindi Divas Celebrations hosted by IABBV Hindi School
at Thornleigh West Primary School in Thornleigh.
Friday 16th September 2022
– The Mayor hosted four Citizenship Ceremonies on ‘Citizenship
Day’ in the Council Chambers at Hornsby Shire Council in Hornsby.
Saturday 17th September 2022
– On behalf of the Mayor, Deputy Mayor, Councillor Tilbury attended the
Ku-ring-gai Netball Finals at Canoon Road Netball Courts in South Turramurra.
Sunday 18th September 2022
– The Mayor attended ‘Protecting our Forests Launch’ hosted
by Hornsby Shire Council in Ginger Meggs Park, Hornsby.
Sunday 18th September 2022
– The Mayor attended the Scouts NSW, Sydney North Region Adult
Recognition Awards Ceremony at 1st Lane Cove Scout Hall in Lane
Cove.
Sunday 18th September 2022
– On behalf of the Mayor, Deputy Mayor, Councillor Tilbury attended the
Memorial Service for Queen Elizabeth II hosted by Julian Leeser MP at Hornsby
RSL in Hornsby.
Monday 19th September 2022
– The Mayor hosted a Question and Answer Session with students from The
Special Education Unit, Pennant Hills High School in the Council Chambers at
Hornsby Shire Council in Hornsby.
Friday 23rd September 2022
– The Mayor attended the Hornsby Ku-ring-gai Community College Art
Exhibition at Hornsby Ku-ring-gai Community College in Hornsby.
CALLED OVER AND NOTED
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Notices of Motion
Nil
Supplementary Reports
Nil
MATTERS OF URGENCY
Nil
THE MEETING concluded at 7.20pm
These Minutes were confirmed at the meeting held on Wednesday
9 November 2022, at which meeting the signature hereunder was subscribed.
CONFIRMED CHAIRMAN
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