MINUTES OF General Meeting
Held at COUNCIL CHAMBERS, HORNSBY
on Wednesday 9
November 2022
at 6:30PM
PRESENT
Councillors Ruddock (Chairman),
Ball, Greenwood, Heyde, McClelland, McIntosh, Pillamarri, Salitra, Tilbury and
Waddell.
NATIONAL
ANTHEM
OPENING
PRAYER
Reverend James McFarlane of
Hornsby Presbyterian Church, opened the meeting in prayer.
Welcome to country
A Welcome
to Country was given by the Darug and GuriNgai Traditional Owner
representative, Uncle Laurie Bimson.
Acknowledgement
of RELIGIOUS DIVERSITY
Statement by the Chairman:
"We recognise our Shire's rich cultural and religious
diversity and we acknowledge and pay respect to the beliefs of all members of
our community, regardless of creed or faith."
Video and AUDIO RECORDING OF COUNCIL MEETING
Statement
by the Chairman:
"I advise all present that tonight's meeting is being video
streamed live via Council’s website and also audio recorded for the purposes of providing a record of
public comment at the meeting,
supporting the democratic process, broadening knowledge and participation in
community affairs, and demonstrating Council’s commitment to openness and
accountability. The audio
and video recordings of the non-confidential
parts of the meeting will be made available on Council’s website once the
Minutes have been finalised. All speakers are requested to ensure their comments
are relevant to the issue at hand and to refrain from making personal comments
or criticisms. No other persons are permitted to record the Meeting,
unless specifically authorised by Council to do so."
APOLOGIES
/ leave of absence
Nil
political donations disclosure
Statement
by the Chairman:
“In accordance with
Section 10.4 of the Environmental Planning and Assessment Act 1979, any person
or organisation who has made a relevant planning application or a submission in
respect of a relevant planning application which is on tonight’s agenda,
and who has made a reportable political donation or gift to a Councillor or
employee of the Council, must make a Political Donations Disclosure Statement.
If a
Councillor or employee has received a reportable political donation or
gift from a person or organisation who has made a relevant planning application
or a submission in respect of a relevant planning application which is on
tonight’s agenda, they must declare a non-pecuniary conflict of interests
to the meeting, disclose the nature of the interest and manage the conflict of
interests in accordance with Council’s Code of Conduct.”
declarations of interest
Councillor Tilbury declared a
Pecuniary Interest in relation to Item 9 - NOM4/22 Council Support For Sydney
WorldPride 2023 - Local Activities in Hornsby Shire. Refer to that Item for
details.
confirmation of minutes
|
RESOLVED ON THE MOTION OF COUNCILLOR
PILLAMARRI, seconded by COUNCILLOR WADDELL
THAT the Minutes of the General Meeting held on Wednesday
12 October 2022 be confirmed, a copy having been distributed to all
Councillors.
FOR:
Councillors
Ball, Greenwood, Heyde, McClelland, McIntosh, Pillamarri, Ruddock, Salitra,
Tilbury and Waddell
AGAINST: Nil
|
petitionS
Nil
presentations
Nil
Rescission Motions
Nil
Mayoral Minutes
|
10 MM16/22 Friends
of Lisgar Gardens
(F2021/00006-002)
|
|
RESOLVED ON THE
MOTION OF COUNCILLOR RUDDOCK, seconded by COUNCILLOR MCINTOSH,
THAT Council:
1. Formally
acknowledge and thank the contribution made by the Friends of Lisgar Gardens.
2. Commit
to maintaining promotional activities for Lisgar Gardens as well as its other
beautiful parks and gardens. This includes key seasonal milestones such
as the peak camellia flowering season.
FOR:
Councillors
Ball, Greenwood, Heyde, McClelland, McIntosh, Pillamarri, Ruddock, Salitra,
Tilbury and Waddell
AGAINST: Nil
|
ITEMS PASSED BY EXCEPTION / CALL FOR SPEAKERS ON AGENDA ITEMS
THE MAYOR ANNOUNCED his
intention to deal with the balance of the Business Paper by the exception
method and announced the items.
Items 3, 5 and 9 were withdrawn for discussion.
|
RESOLVED ON THE MOTION OF COUNCILLOR
MCINTOSH, seconded by COUNCILLOR PILLAMARRI,
THAT the recommendations in respect of items 1, 2, 4, 6
and 7 be adopted.
FOR:
Councillors
Ball, Greenwood, Heyde, McClelland, McIntosh, Pillamarri, Ruddock, Salitra,
Tilbury and Waddell
AGAINST: Nil
|
For the sake of clarity, the above
items are recorded in Agenda sequence.
Note: Item 8 was called over and
noted.
Note: Persons wishing to address
Council on matters which were on the Agenda were permitted to address Council,
prior to the item being discussed. The names of all speakers are recorded in
the Minutes in respect of the particular item.
Note: Persons wishing to address
Council on Non Agenda items were permitted to speak after all items on the
Agenda in respect of which there was a speaker from the public were finalised
by Council. Their names are recorded in the Minutes under the heading “Public
Forum – Non Agenda Items”.
GENERAL BUSINESS
Office of the General Manager
|
1 GM35/22 Hornsby
Shire Council 2021-2022 Annual Report
(F2020/00348)
|
|
RESOLVED ON THE
MOTION OF COUNCILLOR MCINTOSH, seconded by COUNCILLOR PILLAMARRI,
THAT the:
1. Hornsby
Shire Council 2021-2022 Annual Report be endorsed.
2. Annual
Report be supplemented by Council’s 2021/22 Audited Financial
Statements once they are “presented to the public” at the 9
November 2022 General Meeting (CS89/22).
FOR:
Councillors
Ball, Greenwood, Heyde, McClelland, McIntosh, Pillamarri, Ruddock, Salitra,
Tilbury and Waddell
AGAINST: Nil
|
Corporate Support Division
|
2 CS87/22 Investments
and Borrowings for 2022/2023 - Status for Period Ending 30 September 2022
(F2004/06987-02)
|
|
RESOLVED ON THE
MOTION OF COUNCILLOR MCINTOSH, seconded by COUNCILLOR PILLAMARRI,
That the contents of
Director’s Report No. CS87/22 be received and noted.
FOR:
Councillors
Ball, Greenwood, Heyde, McClelland, McIntosh, Pillamarri, Ruddock, Salitra,
Tilbury and Waddell
AGAINST: Nil
|
|
3 CS89/22 2021/22
Audited Financial Statements - Presentation to the Public
(F2022/00096)
|
|
Ms Karen Taylor, on
behalf of the Audit Office of NSW made a presentation in respect of
Council’s 2021/22 Audited Financial Statements.
RESOLVED ON THE MOTION OF COUNCILLOR HEYDE, seconded by
COUNCILLOR WADDELL,
THAT the 2021/22 General Purpose Financial Statements and
associated Auditor's Report, as presented to the public on 9 November 2022,
be adopted.
FOR:
Councillors
Ball, Greenwood, Heyde, McClelland, McIntosh, Pillamarri, Ruddock, Salitra,
Tilbury and Waddell
AGAINST: Nil
|
|
4 CS92/22 2022/23
Budget - September 2022 Quarter Review
(F2022/00059)
|
|
RESOLVED ON THE
MOTION OF COUNCILLOR MCINTOSH, seconded by COUNCILLOR PILLAMARRI,
THAT:
1. The
September 2022 Quarter Review of the
Operational Plan (Budget) for 2022/23
be received and noted.
2. The
General Manager be granted delegation to:
a) Seek
an extension from the Office of Local Government to the Stronger Community
Funds expenditure deadline for the Hornsby Park project until 31 December
2025.
b) Seek an extension from the Office of Local
Government to the Stronger Community
Funds expenditure deadline for the Westleigh Park project until 31 December
2027.
FOR:
Councillors
Ball, Greenwood, Heyde, McClelland, McIntosh, Pillamarri, Ruddock, Salitra,
Tilbury and Waddell
AGAINST: Nil
|
Community and Environment Division
Nil
Planning and Compliance Division
|
5 PC22/22 Housekeeping
Amendments to Hornsby Development Control Plan 2013
(F2013/00498)
|
|
RESOLVED ON THE
MOTION OF COUNCILLOR BALL, seconded by COUNCILLOR HEYDE,
THAT:
1.
The draft housekeeping amendments to the Hornsby
Development Control Plan 2013 attached to Director’s Report No. PC22/22
be placed on public exhibition for a period of 28 days.
2.
Following exhibition, a Councillor Briefing be conducted to
discuss the implications of progressing the draft amendments and outline
issues raised in any submissions.
3.
A report on submissions be presented to Council for
consideration after the Briefing with Councillors.
FOR:
Councillors
Ball, Greenwood, Heyde, McClelland, McIntosh, Pillamarri, Ruddock, Salitra
and Tilbury
AGAINST: Councillor
Waddell
|
|
6 PC23/22 Reporting
Variations to Development Standards
(F2022/00271)
|
|
RESOLVED ON THE
MOTION OF COUNCILLOR MCINTOSH, seconded by COUNCILLOR PILLAMARRI,
THAT the
contents of Director’s Report No. PC23/22 be received and noted.
FOR:
Councillors
Ball, Greenwood, Heyde, McClelland, McIntosh, Pillamarri, Ruddock, Salitra,
Tilbury and Waddell
AGAINST: Nil
|
Infrastructure and Major Projects Division
Nil
Confidential Items
|
7 CS93/22 Extension
of Lease - 34 Hunter Street, Hornsby
This report was deemed confidential, under
Section 10A (2) (c) of the Local Government Act, 1993. This report contains
information that would, if disclosed, confer a commercial advantage on a
person with whom the council is conducting (or proposes to conduct) business.
(F2004/06465)
|
|
RESOLVED ON THE
MOTION OF COUNCILLOR MCINTOSH, seconded by COUNCILLOR PILLAMARRI,
THAT:
1. Council
approve the extension of the Lease at 34 Hunter Street, Hornsby as outlined
in Confidential Director’s Report No. CS93/22.
2. The
General Manager be authorised to negotiate the detailed terms and conditions
of the Agreement for Lease and to execute documents in relation to the
tenancy as deemed appropriate by Council’s legal advisers.
FOR:
Councillors
Ball, Greenwood, Heyde, McClelland, McIntosh, Pillamarri, Ruddock, Salitra,
Tilbury and Waddell
AGAINST: Nil
|
PUBLIC FORUM – NON AGENDA ITEMS
Ms Jan Primrose, on behalf of Protecting Your Suburban
Environment Inc. addressed Council regarding planning decision updates on
Council’s website and the reasons matters are referred to the Local Planning
Panel.
Questions with Notice
Nil
Mayor's Notes
|
8 MN10/22 Mayor's
Notes 1 October 2022 to 31 October 2022
(F2004/07053)
|
|
Note: These are the functions
that the Mayor, or his representative, has attended in addition to the normal
Council Meetings, Workshops, Mayoral Interviews and other Council Committee
Meetings.
Saturday 1st
October 2022 – On behalf of the Mayor, Councillor Pillamarri
attended the Durja Puja 2022 - Sharodiya Durgotsov Hindu Event at Cherrybrook
Community Centre in Cherrybrook.
Wednesday 5th
October 2022 – The Mayor hosted four Citizenship Ceremonies in
the Council Chambers at Hornsby Shire Council in Hornsby.
Wednesday 5th
October 2022 – On behalf of the Mayor, Deputy Mayor, Councillor
Tilbury, attended the Ku-ring-gai Police Area Command Awards Ceremony at
Asquith Leagues Rugby Club in Waitara.
Saturday 8th
October 2022 – The Mayor attended the Hornsby Musical
Society’s performance of Nickelodeon’s The SpongeBob Musical at
Hornsby RSL in Hornsby.
Monday 10th
October 2022 – The Mayor attend The Centre for Volunteering
Upper North Shore Regional Volunteer of the Year Awards at Hornsby RSL in
Hornsby.
Friday 14th
October 2022 – The Mayor attended Unveiling Ceremony for the
Blue Plaque commemorating Dr Mark Lidwill at The Arden School in Beecroft.
Saturday 15th
October 2022 – The Mayor attended ‘Love in the Name of
Christ’, Hornsby Region AGM at Northern Baptist Church in Hornsby.
Wednesday 19th
October 2022 – The Mayor attended the Official Opening of
Kokoda Residences – ‘Jessie’s Place’ in Waitara.
Wednesday 19th
October 2022 – The Mayor attended the Hornsby Ku-ring-gai Local
Business Awards Gala Presentation Evening at Hornsby RSL in Hornsby.
Thursday 20th
October 2022 – The Mayor attended a Tree Planting Ceremony for
The Queen’s Platinum Jubilee Program in the Village Green at the Sydney
Adventist Hospital in Wahroonga.
Saturday 22nd
October 2022 – The Mayor attended St Patrick's Catholic School
Fete at St Patrick’s Catholic School in Asquith.
Saturday 22nd
October 2022 – The Mayor attended the Ladies Division Tennis
NSW Premier League - Superb Tennis at Mills Park in Asquith.
Saturday 22nd
October 2022 – On behalf of the Mayor, Councillor McIntosh and
Councillor McClelland attended and handed out Awards to the recipients of the
Hornsby Arts Prize 2022 at Wallarobba House in Hornsby.
Sunday 23rd
October 2022 – The Mayor attended the Inala Fair 2022 at Inala
School in Cherrybrook.
Thursday 27th
October 2022 – On behalf of the Mayor, Councillor Waddell
attended the KU Grevillea Preschool - 50th Anniversary Celebrations at KU
Grevillea Preschool in Hornsby Heights.
Saturday 29th
October 2022 – The Mayor attended ‘Go for Broke’
– Ride for Depression - a Cycle Race from Berowra to Broke
commencing at Berowra Christian School in Berowra.
Saturday 29th
October 2022 – The Mayor attended the Galston 500 - Endurance
Mini Train Event - Multiple Sclerosis Fundraiser at Galston Valley Railway in
Galston.
Saturday 29th
October 2022 – The Mayor attended the India Club Iconic Diwali
May 2022 ~ Celebrating "Community Harmony and Social Cohesion"
Event at Castle Grand Pioneer Hall in Castle Hill.
CALLED OVER AND NOTED
|
Notices of Motion
|
9 NOM4/22 Council
Support For Sydney WorldPride 2023 - Local Activities in Hornsby Shire
(F2013/00458)
|
|
NOTE: COUNCILLOR TILBURY declared a
pecuniary interest in this item under Clause 4.16 and 4.17 of Council's Code
of Conduct for Councillors (see Declarations of Interest in these
Minutes). The nature of
interest was stated by COUNCILLOR TILBURY on the Declaration of Interest form
as: “I am currently working in the Electorate Office of the Local State
MP Matt Kean. Motion 9 is recommending to write to Local MP seeking funding”.
COUNCILLOR TILBURY was not present at, or in sight of, the Meeting when the
matter was being debated or voted on.
Mr Phillip Abadee, of Wahroonga addressed
Council regarding this item.
RESOLVED ON THE MOTION OF
COUNCILLOR MCCLELLAND, seconded by COUNCILLOR MCINTOSH,
THAT:
1. Council
note the Sydney WorldPride 2023 Festival is being held between February 17
and March 5, 2023, providing local educational and community opportunities in
and around Hornsby Shire to raise awareness of and celebrate the diversity in
our community.
2. Council
show its support for the local LGBTQIA+ community and liaise with
stakeholders for the Sydney WorldPride 2023 with a view to aligning currently
planned and budgeted for events, activations and activities within the
Hornsby LGA with World Pride 2023.
3. Council
write to Local MP Matt Kean, Member for Hornsby seeking State Funding and
statement of support for local events.
4. When
developing its Social Plan, Council seeks to engage with the LGBTQIA+
community amongst others to ensure that the Social Plan reflects the
diversity of our community.
FOR: Councillors
Ball, Greenwood, Heyde, McClelland, McIntosh, Pillamarri, Ruddock, Salitra
and Waddell
AGAINST: Nil
|
Supplementary Reports
Nil
MATTERS OF URGENCY
Nil
THE MEETING concluded at 7.15pm.
These Minutes were confirmed at the meeting held on Wednesday
14 December 2022, at which meeting the signature hereunder was subscribed.
CONFIRMED CHAIRMAN
______________________________________________________________________________
