MINUTES OF workshop Meeting

Held at Council Chambers, HORNSBY

on Wednesday 28 June 2023

at 6:30PM

Acknowledgement of Country

Statement by the Chairman: 

"Council recognises the Traditional Owners of the lands of Hornsby Shire, the Darug and GuriNgai peoples, and pays respect to their Ancestors and Elders past and present and to their Heritage. We acknowledge and uphold their intrinsic connections and continuing relationships to Country."

PRESENT

Councillors Ruddock (Chairman), Ball, Greenwood (remote), Heyde, McClelland, McIntosh, Pillamarri, Salitra, Tilbury and Waddell.

NATIONAL ANTHEM

OPENING PRAYER

The General Manager opened the meeting in prayer.

Acknowledgement of RELIGIOUS DIVERSITY

Statement by the Chairman:

"We recognise our Shire's rich cultural and religious diversity and we acknowledge and pay respect to the beliefs of all members of our community, regardless of creed or faith."

Video and AUDIO RECORDING OF COUNCIL MEETING

Statement by the Chairman:

"I advise all present that tonight's meeting is being video streamed live via Council’s website and also audio recorded for the purposes of providing a record of public comment at the meeting, supporting the democratic process, broadening knowledge and participation in community affairs, and demonstrating Council’s commitment to openness and accountability.  The audio and video recordings of the non-confidential parts of the meeting will be made available on Council’s website once the Minutes have been finalised. All speakers are requested to ensure their comments are relevant to the issue at hand and to refrain from making personal comments or criticisms.  No other persons are permitted to record the Meeting, unless specifically authorised by Council to do so."

APOLOGIES / leave of absence AND OR ATTEND REMOTELY

RESOLVED ON THE MOTION OF COUNCILLOR TILBURY, seconded by COUNCILLOR PILLAMARRI,

THAT the request to attend the Workshop Meeting on 28 June 2023 remotely from Councillor Greenwood due to travel commitments be granted.

FOR:                Councillors Ball, Greenwood, Heyde, McClelland, McIntosh, Pillamarri, Ruddock, Salitra, Tilbury and Waddell

AGAINST:         Nil

political donations disclosure

Statement by the Chairman:

“In accordance with Section 10.4 of the Environmental Planning and Assessment Act 1979, any person or organisation who has made a relevant planning application or a submission in respect of a relevant planning application which is on tonight’s agenda, and who has made a reportable political donation or gift to a Councillor or employee of the Council, must make a Political Donations Disclosure Statement.

If a Councillor or employee has received a reportable political donation or gift from a person or organisation who has made a relevant planning application or a submission in respect of a relevant planning application which is on tonight’s agenda, they must declare a non-pecuniary conflict of interests to the meeting, disclose the nature of the interest and manage the conflict of interests in accordance with Council’s Code of Conduct.”

declarations of interest

Nil

petitionS

Nil

presentations

Nil

Rescission Motions

Nil

Mayoral Minutes

Nil

ITEMS PASSED BY EXCEPTION / CALL FOR SPEAKERS ON AGENDA ITEMS

Nil

GENERAL BUSINESS

Office of the General Manager

1                 GM20/23      Adoption of Council's 2023-2026 Delivery Program including the Operational Plan 2023/24 (Incorporating the Budget, Rating Structure and Fees and Charges for 2023/24)

(F2023/00012)

Ms Jan Primrose, on behalf of Protecting Your Suburban Environment Inc. addressed Council regarding this item.

Mr Phil Newman, of Westleigh addressed Council regarding this item.

Mr David Martin, on behalf of Hornsby Conservation Society Inc. addressed Council regarding this item.

Mrs Trish Brown, on behalf of Byles Creek Valley Union Inc. provided a submission to Council regarding this item.

RESOLVED ON THE MOTION OF COUNCILLOR TILBURY, seconded by COUNCILLOR WADDELL,

THAT:

1.         Council note the responses provided in Table 1A to the public submissions received during the exhibition of the draft 2023-2026 Delivery Program and draft 2023/24 Operational Plan (which incorporates the Budget, Fees and Charges and Rating Structure for 2023/24).

2.         Subject to incorporation of the recommendations detailed in the Budget section, Table 1A and Table 1B attachments and marked up in Attachment 1 to General Manager’s Report No. GM20/23, Council adopt the 2023-2026 Delivery Program and 2023/24 Operational Plan (incorporating the Budget and Fees and Charges for 2023/24).

3.         Council make and levy the 2023/24 Ordinary Rates on all rateable land in the Shire in accordance with Table 2 of General Manager’s Report No. GM20/23.

4.         Council make and levy the 2023/24 Catchments Remediation Rate on all rateable land in the Shire in accordance with Table 3 of General Manager’s Report No. GM20/23.

5.         Council adopt the revised Hardship Policy attached to General Manager’s Report No. GM20/23.

6.         Council voluntarily increase its rate reduction for eligible pensioners from $250 per annum to $300 per annum commencing from 2023/24.

7.         An informal briefing be held in the lead up to the preparation of the September 2023 Quarterly Review of the 2023/24 Budget to discuss options for project substitution or reallocation of resources to progress Vegetation Mapping; the creation of a fixed term, identified Aboriginal or Torres Strait Islander position to facilitate the development and implementation of an Aboriginal Engagement Strategy/Reconciliation Action Plan; and to progress the Rural Lands Study.

8.         Council write to those who have made submissions in respect of the 2023-2026 Delivery Program and 2023/24 Operational Plan thanking them for their feedback.

FOR:                Councillors Ball, Greenwood, Heyde, McClelland, McIntosh, Pillamarri, Ruddock, Salitra, Tilbury and Waddell

AGAINST:         Nil

2                 GM28/23      Draft Property Strategy - Post Exhibition

(F2022/00307)

RESOLVED ON THE MOTION OF COUNCILLOR HEYDE, seconded by COUNCILLOR MCINTOSH,

THAT:

1.         Council adopt the amended draft Property Strategy as attached to the General Manager’s Report No. GM 28/23.

2.         All respondents to the public exhibition be thanked for providing their submission and advised of Council’s decision.

FOR:                Councillors Ball, Greenwood, Heyde, McClelland, McIntosh, Pillamarri, Ruddock, Salitra, Tilbury and Waddell

AGAINST:         Nil

Corporate Support Division

Nil

Community and Environment Division

Nil

Planning and Compliance Division

Nil

Infrastructure and Major Projects Division

Nil

PUBLIC FORUM – NON AGENDA ITEMS

Nil

Questions with Notice

Nil

Notices of Motion

Nil

MATTERS OF URGENCY

Nil

THE MEETING concluded at 7.05pm.

These Minutes were confirmed at the meeting held on Wednesday 12 July 2023, at which meeting the signature hereunder was subscribed.

CONFIRMED                                                                                CHAIRMAN

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