MINUTES OF workshop Meeting
Held at COUNCIL ChambERS, HORNSBY
on Wednesday 23 August 2023
at 6.30PM
Acknowledgement of Country
Statement by the Chairman:
"Council recognises the Traditional Owners of the lands of Hornsby Shire, the Darug and GuriNgai peoples, and pays respect to their Ancestors and Elders past and present and to their Heritage. We acknowledge and uphold their intrinsic connections and continuing relationships to Country."
PRESENT
Councillors Ruddock (Chairman), Ball, Greenwood, Heyde, McClelland, McIntosh, Pillamarri, Salitra, Tilbury and Waddell.
NATIONAL ANTHEM
OPENING PRAYER
The General Manager opened the meeting in prayer.
Acknowledgement of RELIGIOUS DIVERSITY
Statement by the Chairman:
"We recognise our Shire's rich cultural and religious diversity and we acknowledge and pay respect to the beliefs of all members of our community, regardless of creed or faith."
Video and AUDIO RECORDING OF COUNCIL MEETING
Statement by the Chairman:
"I advise all present that tonight's meeting is being video streamed live via Council’s website and also audio recorded for the purposes of providing a record of public comment at the meeting, supporting the democratic process, broadening knowledge and participation in community affairs, and demonstrating Council’s commitment to openness and accountability. The audio and video recordings of the non-confidential parts of the meeting will be made available on Council’s website once the Minutes have been finalised. All speakers are requested to ensure their comments are relevant to the issue at hand and to refrain from making personal comments or criticisms. No other persons are permitted to record the Meeting, unless specifically authorised by Council to do so."
APOLOGIES / leave of absence
Nil
political donations disclosure
Nil
declarations of interest
Nil
petitionS
Nil
presentations
Nil
Rescission Motions
Nil
Mayoral Minutes
ITEMS PASSED BY EXCEPTION / CALL FOR SPEAKERS ON AGENDA ITEMS
GENERAL BUSINESS
Office of the General Manager
Nil
Corporate Support Division
Nil
Community and Environment Division
Nil
Planning and Compliance Division
Nil
Infrastructure and Major Projects Division
Nil
Confidential Items
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1 IM4/23 Hornsby Park - Stage 1 Embellishments - Tenders This was deemed confidential under Section 10A (2) (d) of the Local Government Act, 1993. This report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the council; or (iii) reveal a trade secret. (F2021/00171) |
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RESOLVED ON THE MOTION OF COUNCILLOR TILBURY, seconded by COUNCILLOR MCINTOSH, THAT Council: Council will not invite fresh tender submissions or applications as the RFT was advertised via multiple channels to allow any suitable supplier to respond. As Bedrule Pty Ltd T/A TOBCO provided the only tender response which is very close to meeting all the requirements set out in the RFT they are deemed the most relevant party to enter into negotiations with. Given the design and construct nature of the expected works, some items of the response need to be negotiated prior to a contract being finalised. There would also be a significant incremental cost to Council to re-run the RFT process, and no realistic prospect that any other party would tender. 2. Decline to accept all tender submissions received for RFT6/2023 – Hornsby Park Embellishments (HPE) Stage 1 – Canopy Sky Walk, Cable Bridge and Southern Lookout. Council will not invite fresh tender submissions or applications, however, will complete further market investigations into means of delivering this aspect of the Hornsby Park vision and a further report will be presented to Council on options to progress the Canopy Skywalk and Cable Bridge. 3. Proceed under the provisions of clause 178(1)(b) and (3)(e) of the Local Government (General) Regulation 2021, and decline to accept any of the tender submissions received for RFT7/2023 – Hornsby Park Embellishments (HPE) Stage 1 – Crusher Plant Platform and enter into negotiations with Landscape Solutions Pty Ltd. Council will not invite fresh tender submissions or applications as the RFT was advertised via multiple channels to allow any suitable supplier to respond. As Landscape Solutions Pty Ltd provided the only tender response which is very close to meeting all the requirements set out in the RFT they are deemed the most relevant party to enter into negotiations with. Given the design and construct nature of the expected works, some items of the response need to be negotiated prior to a contract being finalised. There would also be a significant incremental cost to Council to re-run the RFT process, and no realistic prospect that any other party would tender. 4. Notes that the General Manager will, under delegation, accept the quotation received for RFQ8/2023 – Crusher Plant Admin Building from MAICO PROPERTY SERVICES PTY LIMITED along with the three associated quotations from D and JF Electrical Contractors and DOLPHIN PLUMBING. 5. Provide the General Manager delegated authority to complete negotiations and enter into contracts for RFT5/2023 – Hornsby Park Embellishments (HPE) Stage 1 – Enabling Services and RFT7/2023 – Hornsby Park Embellishments (HPE) Stage 1 – Crusher Plant Platform. 6. Endorse the development and delivery of tracks and lookouts proposed as RFT9/2023 Tracks and Trails and RFT10/2023 North-Western and Western Lookouts and proceed to Tender subject to available funds as outlined in the budget section of the Infrastructure and Major Projects Director’s Report No. IM4/23. 7. Explore the development and delivery of an alternative, more cost-effective solution for the Southern Lookout. FOR: Councillors Ball, Greenwood, Heyde, McClelland, McIntosh, Pillamarri, Ruddock, Salitra, Tilbury and Waddell
AGAINST: Nil |
PUBLIC FORUM – NON AGENDA ITEMS
Nil
Questions with Notice
Nil
Mayor's Notes
Nil
Notices of Motion
Nil
Nil
THE MEETING concluded at 6.41pm.
These Minutes were confirmed at the meeting held on Wednesday 13 September 2023, at which meeting the signature hereunder was subscribed.
CONFIRMED CHAIRMAN
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