Minutes of General Meeting - Wednesday, 13 September 2023

MINUTES OF General Meeting

Held at Council Chambers, HORNSBY

on Wednesday 13 September 2023

at 6:30PM

Acknowledgement of Country

A Welcome to Country was given by the Darug and GuriNgai Traditional Owner representative, Uncle Neil Evers.

PRESENT

Councillors Ruddock (Chairman), Ball, Greenwood, Heyde, McClelland, McIntosh (remote), Pillamarri, Salitra, Tilbury and Waddell.

Note: Councillor McIntosh left the meeting at 9:04pm during discussion of MOU1/23 and was not present for voting on this item.

NATIONAL ANTHEM

OPENING PRAYER

Pastor David Nathan from The Hive Church, Hornsby opened the meeting in prayer.

Acknowledgement of RELIGIOUS DIVERSITY

Statement by the Chairman:

"We recognise our Shire's rich cultural and religious diversity and we acknowledge and pay respect to the beliefs of all members of our community, regardless of creed or faith."

Video and AUDIO RECORDING OF COUNCIL MEETING

Statement by the Chairman:

"I advise all present that tonight's meeting is being video streamed live via Council’s website and also audio recorded for the purposes of providing a record of public comment at the meeting, supporting the democratic process, broadening knowledge and participation in community affairs, and demonstrating Council’s commitment to openness and accountability. The audio and video recordings of the non-confidential parts of the meeting will be made available on Council’s website once the Minutes have been finalised. All speakers are requested to ensure their comments are relevant to the issue at hand and to refrain from making personal comments or criticisms. No other persons are permitted to record the Meeting, unless specifically authorised by Council to do so."

APOLOGIES / leave of absence AND or attend remotely

RESOLVED ON THE MOTION OF COUNCILLOR Tilbury, seconded by COUNCILLOR Waddell,

THAT the request to attend the General Meeting on 13 September 2023 remotely from Councillor McIntosh due illness be granted.

FOR: Councillors Ball, Greenwood, Heyde, McClelland, MCINTOSH, Pillamarri, Ruddock, Salitra, Tilbury and Waddell

AGAINST: Nil

political donations disclosure

Statement by the Chairman:

“In accordance with Section 10.4 of the Environmental Planning and Assessment Act 1979, any person or organisation who has made a relevant planning application or a submission in respect of a relevant planning application which is on tonight’s agenda, and who has made a reportable political donation or gift to a Councillor or employee of the Council, must make a Political Donations Disclosure Statement.

If a Councillor or employee has received a reportable political donation or gift from a person or organisation who has made a relevant planning application or a submission in respect of a relevant planning application which is on tonight’s agenda, they must declare a non-pecuniary conflict of interests to the meeting, disclose the nature of the interest and manage the conflict of interests in accordance with Council’s Code of Conduct.”

declarations of interest

Nil

confirmation of minutes

RESOLVED ON THE MOTION OF COUNCILLOR TILBURY, seconded by COUNCILLOR PILLAMARRI,

THAT the Minutes of the General Meeting held on Wednesday 9 August 2023 and Workshop Meeting held on Wednesday 23 August 2023 be confirmed, a copy having been distributed to all Councillors.

FOR: Councillors Ball, Greenwood, Heyde, McClelland, McIntosh, Pillamarri, Ruddock, Salitra, Tilbury and Waddell

AGAINST: Nil

petitionS

Nil

presentations

Nil

Rescission Motions

Nil

Mayoral Minutes

13 MM6/23 Review of Gas Connections in New Buildings

(F2007/00247-03)

RESOLVED ON THE MOTION OF COUNCILLOR RUDDOCK, seconded by COUNCILLOR TILBURY,

THAT an Informal Councillor Briefing be conducted with Councillors to discuss the process, implications, and timeframes for preparing potential amendments to relevant Hornsby Shire Council development controls which would require new residential and non-residential developments to be electric and gas-free.

FOR: Councillors Ball, Greenwood, Heyde, McClelland, McIntosh, Pillamarri, Ruddock, Salitra, Tilbury and Waddell

AGAINST: Nil

14 MM6/23 General Manager's Performance Review for 2022/23 and Establishment of a Performance Agreement for 2023/24

This report was deemed confidential, under Section 10A (2) (a) of the Local Government Act, 1993. This report contains personnel matters concerning particular individuals (other than councillors).

(F2013/00402)

RESOLVED ON THE MOTION OF COUNCILLOR RUDDOCK, seconded by COUNCILLOR HEYDE,

THAT:

1. The contents of confidential Mayoral Minute No. MM6/23, which is submitted on behalf of Council’s General Manager Performance Review Committee be received and noted.

2. Council endorse the finding made by the Committee on the performance of the General Manager, Mr Steven Head, for the 2022/23 review period noting the outstanding performance of the General Manager.

3. The following priorities detailed in Confidential Mayoral Minute No. 6/23 be endorsed for inclusion in the General Manager’s Performance Agreement for 2023/24:

· Financial Sustainability – updating the Long-Term Financial Plan, implementing the SRV projects, broadening the revenue base and undertaking service reviews.

· Customer Experience – continue to refine and develop the tools to support customer focus across the organisation.

· Housing, Hornsby Town Centre and Property Strategy – develop and agree a Delivery Plan for the Hornsby Town Centre and progress Property Strategy actions and housing choice/options.

· Organisation Development and Leadership – focus on improvements and priorities within the Workforce Management Plan in particular the Leadership Development Program and Talent Management Framework.

· Major Projects – keep a focus on project milestones across all major projects and improve delivery focus; with Stage 1 of Hornsby Park open by 30 June 2024.

· Communicate more effectively with the community – generally to address issues bringing some negativity from the community, and about the projects and their expectations.

· Guiding the Councillors in their Governing Body role – to continue to give fearless advice and guidance to the Councillors to be a high performing governing body for the Hornsby community.

4. Council recognise the performance and the dedication of the General Manager to the role by allocating an additional two (2) week annual leave. Part of the additional leave may be taken to investigate other high performing Councils in Australia so that ideas can be brought back which may be of benefit to the Hornsby community, noting that only five days leave of the total additional leave component may be accrued.

5. The two (2) weeks additional leave be allocated as a policy of the Council under Clause 4.5 and Schedule A of the General Manager’s contract of employment.

FOR: Councillors Ball, Greenwood, Heyde, McClelland, McIntosh, Pillamarri, Ruddock, Salitra, Tilbury and Waddell

AGAINST: Nil

16 MM7/23 Bushfire Risk

(F2004/05900-02)

RESOLVED ON THE MOTION OF COUNCILLOR RUDDOCK, seconded by COUNCILLOR MCINTOSH,

THAT Council write to the Premier, Minister for Lands and Property, Local Members of Parliament, and the Deputy Secretary for Crown Lands and Public Spaces, expressing deep concern regarding the potential exposure of the Hornsby community to heightened risk and vulnerability associated with Crown Lands’ reluctance to manage ignition management zones effectively in the Hornsby/Ku-ring-gai Bushfire District.

FOR: Councillors Ball, Greenwood, Heyde, McClelland, McIntosh, Pillamarri, Ruddock, Salitra, Tilbury and Waddell

AGAINST: Nil

17 MM8/23 The Passing of Ron Leslie

(F2004/05878)

RESOLVED ON THE MOTION OF COUNCILLOR RUDDOCK, seconded by COUNCILLOR PILLAMARRI,

THAT Council offer its sincere condolences to family and friends of Mr Ron Leslie whose contribution to the community was significant.

FOR: Councillors Ball, Greenwood, Heyde, McClelland, McIntosh, Pillamarri, Ruddock, Salitra, Tilbury and Waddell

AGAINST: Nil

ITEMS PASSED BY EXCEPTION / CALL FOR SPEAKERS ON AGENDA ITEMS

THE MAYOR ANNOUNCED his intention to deal with the balance of the Business Paper by the exception method and announced the items.

Items 2, 4, 5, 6, 8, 10, 11 and 12 were withdrawn for discussion.

RESOLVED ON THE MOTION OF COUNCILLOR McClelland, seconded by COUNCILLOR Pillamarri,

THAT the recommendations in respect of items 1, 3, 7 and 18 be adopted.

FOR: Councillors Ball, Greenwood, Heyde, McClelland, McIntosh, Pillamarri, Ruddock, Salitra, Tilbury and Waddell

AGAINST: Nil

For the sake of clarity, the above items are recorded in Agenda sequence.

Note: Items 9 and 15 were called over and noted.

Note: Persons wishing to address Council on matters which were on the Agenda were permitted to address Council or provide a submission prior to the item being discussed. The names of speakers are recorded in the Minutes in respect of the particular item.

Note: Persons wishing to address Council on Non Agenda items were permitted to speak after all items on the Agenda in respect of which there was a speaker from the public were finalised by Council. Their names are recorded in the Minutes under the heading “Public Forum – Non Agenda Items”.

GENERAL BUSINESS

Office of the General Manager

1 GM35/23 Draft Public Interest Disclosure Policy

(F2004/06303)

RESOLVED ON THE MOTION OF COUNCILLOR MCCLELLAND, seconded by COUNCILLOR PILLAMARRI,

THAT the policy:

1. Reporting of Corruption, Maladministration, Substantial Waste, Government Information Contravention and Other Wrongdoing cease to operate on 30 September 2023.

2. Public Interest Disclosure be adopted and come into effect on 1 October 2023.

FOR: Councillors Ball, Greenwood, Heyde, McClelland, McIntosh, Pillamarri, Ruddock, Salitra, Tilbury and Waddell

AGAINST: Nil

2 GM38/23 June 2023 Performance Report on the 2022-2026 Delivery Program, and Quarterly Budget Review Statement

(F2022/00059)

Ms Jan Primrose, on behalf of Protecting Your Suburban Environment Inc. addressed Council regarding this item.

RESOLVED ON THE MOTION OF COUNCILLOR TILBURY, seconded by COUNCILLOR PILLAMARRI,

THAT the:

1. June 2023 Performance Report showing progress of the 2022-2026 Delivery Program including the 2022/23 Operational Plan and Budget be received and noted.

2. Quarterly Budget Review Statement for the period ending June 2023 be received and noted.

FOR: Councillors Ball, Greenwood, Heyde, McClelland, McIntosh, Pillamarri, Ruddock, Salitra, Tilbury and Waddell

AGAINST: Nil

Corporate Support Division

3 CS40/23 General Purpose Financial Reports - 2022/23 Financial Year

(F2023/00141)

RESOLVED ON THE MOTION OF COUNCILLOR MCCLELLAND, seconded by COUNCILLOR PILLAMARRI,

THAT the:

1. 2022/23 General Purpose Financial Reports be received and noted and referred for audit.

2. Mayor and Deputy Mayor be authorised to sign the Statutory Statements in connection with the 2022/23 Financial Reports.

3. 2022/23 Financial Reports be authorised for “presentation to the public” on receipt of the Auditor’s Report.

4. General Manager be delegated authority to fix the date of the General Meeting at which the 2022/23 Financial Reports and Auditor’s Report will be formally “presented to the public”.

FOR: Councillors Ball, Greenwood, Heyde, McClelland, McIntosh, Pillamarri, Ruddock, Salitra, Tilbury and Waddell

AGAINST: Nil

4 CS50/23 Local Government NSW - 2023 Annual Conference - Submission of Motions and Determination of Voting Delegates

(F2023/00175)

RESOLVED ON THE MOTION OF COUNCILLOR TILBURY, seconded by COUNCILLOR PILLAMARRI,

THAT:

1. No motions be submitted for consideration at the 2023 Local Government NSW (LGNSW) Annual Conference.

2. Councillors Ruddock, Ball, Greenwood, McClelland, McIntosh, Pillamarri, Salitra, Tilbury, and Waddell be Council’s delegates for voting on Motions and for the election for Office Bearers and the Board at the 2023 LGNSW Annual Conference.

3. Registrations for attendance at the 2023 LGNSW Annual Conference be confirmed for the voting delegates determined in point two above, together with the remaining Councillor who may attend the Conference as an observer.

FOR: Councillors Greenwood, McClelland, McIntosh, Pillamarri, Ruddock, Tilbury and Waddell

AGAINST: Councillors Ball, Heyde and Salitra

5 CS61/23 Councillor Representation on Committees and Working Parties - October 2023 to September 2024

(F2004/07056)

Ms Jan Primrose, on behalf of Protecting Your Suburban Environment Inc. addressed Council regarding this item.

RESOLVED ON THE MOTION OF COUNCILLOR PILLAMARRI, seconded by COUNCILLOR TILBURY,

THAT Councillor representation on Committees, Working Parties and Other Relevant Groups for the period October 2023 to September 2024 be as indicated in the table below:

Council Committee / Working Party	Councillor Representation
Hornsby Aboriginal and Torres Strait Islander Consultative Committee (HATSICC)	Cr Ruddock, Cr McIntosh, Cr Pillamarri, Cr McClelland, Cr Ball, Cr Salitra, Cr Heyde
Hornsby Ku-ring-gai Bush Fire Management Committee	Cr Ruddock, Cr Tilbury, Cr Ball (Alternate)
Hornsby Rural Fire Service Liaison Committee	Cr McClelland, Cr Tilbury (Alternate)
Hornsby Shire Heritage Advisory Committee	Cr McIntosh (Chair), Cr Greenwood, Cr McClelland, Cr Salitra (Alternate), Cr Tilbury (Alternate)
Hornsby Shire Local Traffic Committee	Cr Waddell, Cr Greenwood (Alternate)
NSW Public Libraries Association	Cr McIntosh, Cr McClelland (Alternate)
Arts and Cultural Advisory Group	Cr Greenwood, Cr McClelland, Cr McIntosh, Cr Salitra
Hornsby Shire Dementia Alliance	Cr Greenwood, Cr McIntosh

FOR: Councillors Ball, Greenwood, Heyde, McClelland, McIntosh, Pillamarri, Ruddock, Salitra, Tilbury and Waddell

AGAINST: Nil

6 CS62/23 Schedule of Council Meetings and Order of Business to Apply at Those Meetings - September 2022 to September 2023

(F2004/07032)

Ms Jan Primrose, on behalf of Protecting Your Suburban Environment Inc. addressed Council regarding this item.

RESOLVED ON THE MOTION OF COUNCILLOR TILBURY, seconded by COUNCILLOR PILLAMARRI,

THAT Council adopt the:

1. Schedule of ordinary Council meetings for the period September 2023 to September 2024 as set out in Attachment 1 of Director’s Report No. CS62/23.

2. Order of business for the ordinary Council meetings to be held in the period September 2023 to September 2024 as set out in Attachment 2 of Director’s Report No. CS62/23.

FOR: Councillors Ball, Greenwood, Heyde, McClelland, McIntosh, Pillamarri, Ruddock, Salitra, Tilbury and Waddell

AGAINST: Nil

7 CS63/23 Investments and Borrowings For 2023/2024 - Status for the Period Ending 31 July 2023

(F2004/06987-02)

RESOLVED ON THE MOTION OF COUNCILLOR MCCLELLAND, seconded by COUNCILLOR PILLAMARRI,

THAT the contents of Director’s Report No. CS63/23 be received and noted.

FOR: Councillors Ball, Greenwood, Heyde, McClelland, McIntosh, Pillamarri, Ruddock, Salitra, Tilbury and Waddell

AGAINST: Nil

Community and Environment Division

Nil

Planning and Compliance Division

Nil

Infrastructure and Major Projects Division

8 IM6/23 Westleigh Park Development Application

(F2023/00077-005)

Mrs Kristie Chambers, of Galston addressed Council regarding this item.

Ms Avalon Chambers, of Galston addressed Council regarding this item.

Mrs Alice Clayton, of Beecroft addressed Council regarding this item.

Ms Michelle Riley, of Dural addressed Council regarding this item.

Ms Julie Charlton, of Cherrybrook addressed Council regarding this item.

Mr Stuart Guthrie, of Mount Kuring-Gai addressed Council regarding this item.

Ms Jan Primrose, on behalf of Protecting Your Suburban Environment Inc. addressed Council regarding this item.

Ms Katrina Emmett, of Galson addressed Council regarding this item.

Mr David Martin, on behalf of Hornsby Conservation Society addressed Council regarding this item.

Mr Grahame Bateman, on behalf of Pennant Hills Football Club addressed Council regarding this item.

Mr Martin Dargan, of Westleigh addressed Council regarding this item.

Mr Angus Roughley, on behalf of Thornleigh Thunder Football Club provided a submission to Council regarding this item.

Mr Daniel Ristic, on behalf of Football NSW provided a submission to Council regarding this item.

Mr Matthew Geracitano, on behalf of North West Sydney Football Club Ltd. provided a submission to Council regarding this item.

RESOLVED ON THE MOTION OF COUNCILLOR TILBURY, seconded by COUNCILLOR MCCLELLAND,

THAT:

1. Council provides owner’s consent to lodge a Development Application for the Westleigh Park Development.

2. The General Manager lodge a Development Application for the Westleigh Park Redevelopment.

3. Council notes funding has not been secured for Stage 2 works at Westleigh Park.

4. A briefing and a report to Council on the scope and budget for works outside of Stage 1, be provided prior to commencement of any works associated with Stage 2 at Westleigh Park.

5. Council engages with relevant local and state athletics organisations such as Athletics Australia, Little Athletics NSW and Wheelchair Sports NSW/ACT to explore how the athletics facility planned to be delivered as part of the Stage 2 works at Westleigh Park is inclusive and best accommodates the needs of the entire athletics community.

FOR: Councillors Greenwood, Heyde, McClelland, McIntosh, Pillamarri, Ruddock, Tilbury and Waddell

AGAINST: Councillors Ball and Salitra

Confidential Items

18 GM41/23 Legal Funding - Grant Funding

This Report was deemed confidential, under section 10A(2)(g) of the Local Government Act, 1993. This report contains advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.

(F2016/00186-002)

RESOLVED ON THE MOTION OF COUNCILLOR MCCLELLAND, seconded by COUNCILLOR PILLAMARRI,

THAT the contents of Confidential General Manager’s Report No. GM41/23 be received and noted.

FOR: Councillors Ball, Greenwood, Heyde, McClelland, McIntosh, Pillamarri, Ruddock, Salitra, Tilbury and Waddell

AGAINST: Nil

PUBLIC FORUM – NON AGENDA ITEMS

Mrs Susan Owens of Wahroonga addressed Council regarding drainage and footpaths in the local area.

Mr Stirling Hamman, on behalf of the Pennant Hills Cricket Club addressed Council regarding Pennant Hills Park field allocation.

Questions with Notice

Nil

Mayor's Notes

9 MN10/23 Mayor's Notes 01 August 2023 to 31 August 2023

(F2004/07053)

Note: These are the functions that the Mayor, or his representative, has attended in addition to the normal Council Meetings, Workshops, Mayoral Interviews and other Council Committee Meetings.

Wednesday 2^nd August 2023 – The Mayor hosted four Citizenship Ceremonies in the Council Chambers at Hornsby Shire Council in Hornsby.

Wednesday 2^nd August 2023 – The Mayor, attended a photo shoot at the new lights installed on the Greenway Park Circuit path, Cherrybrook.

Wednesday 9^th August 2023 – The Mayor attended a photo shoot at Erlestoke Park for the completion of upgrade and bio-retention basin, Castle Hill.

Wednesday 16th August 2023 – The Mayor hosted four Citizenship Ceremonies in the Council Chambers at Hornsby Shire Council in Hornsby.

Wednesday 16^th August 2023 – The Mayor attended a photo shoot for the completion of the boardwalk and viewing deck at The Lakes of Cherrybrook, Cherrybrook.

Friday 18^th August 2023 – On behalf of the Mayor, Deputy Mayor, Councillor Waddell attended Vietnam Veterans Day at Cenotaph in Railway Park, Hornsby.

Sunday 20^th August 2023 – On behalf of the Mayor, Councillor Tilbury attended Victory in the Pacific and Vietnam Veterans Day Ceremonies in Memorial Gardens, Berowra.

Sunday 20^th August 2023 – The Mayor attended the Hindi Divas Celebration at Thornleigh West Public School Community Hall.

Friday 25^th August 2023 – The Mayor attended the Hornsby Ku-ring-gai Rural Fire District’s Mayoral Dinner at Hornsby RSL in Hornsby.

Saturday 26^th August 2023 – The Mayor attended a planting event at Forsters Reserve, Middle Dural.

Saturday 26^th August 2023 – The Mayor attended the Galston500 at Galston Valley Railway, Galston.

Sunday 27^th August 2023 – The Mayor attended Berowra Woodchop Community Event, Warrina Street Oval, Berowra.

Sunday 27^th August 2023 – The Mayor attended the Tom Richmond Oval Naming at Brooklyn Oval, Brooklyn.

Thursday 31^st August 2023 – The Mayor attended The Hills Annual Charity Gala Ball 2023, Biviano’s Restaurant, Dural.

CALLED OVER AND NOTED

Notices of Motion

10 NOM7/23 Preparedness For The 2023/24 Bushfire Season

(F2004/06582)

RESOLVED ON THE MOTION OF COUNCILLOR TILBURY, seconded by COUNCILLOR PILLAMARRI,

THAT Council write to the NSW RFS and Metropolitan Aboriginal Land Council thanking the agencies for their efforts in preparing our communities for the bushfire season and seek assurance that the trail upgrades will be completed prior to the start of the 2023/24 bush fire season.

FOR: Councillors Ball, Greenwood, Heyde, McClelland, McIntosh, Pillamarri, Ruddock, Salitra, Tilbury and Waddell

AGAINST: Nil

11 NOM8/23 Safe Pedestrian and Cyclist Use of Old Northern Road Between Glenorie and Dural

(F2018/00162#31)

RESOLVED ON THE MOTION OF COUNCILLOR TILBURY, seconded by COUNCILLOR PILLAMARRI,

THAT Council:

1. Consider the development of an off-road Active Transport corridor adjacent to Old Northern Road between Glenorie and Dural, as part of Council’s Cycling and Walking Strategy, that is being updated through 2024:

2. Engage with the Hills Shire Council in the development of any proposal.

3. Seek the support of local MPs including advocacy for funding support from the NSW government.

4. Write to the relevant NSW government Ministers to seek their support.

5. Pursue grant opportunities for the delivery of this project.

FOR: Councillors Ball, Greenwood, Heyde, McClelland, McIntosh, Pillamarri, Ruddock, Salitra, Tilbury and Waddell

AGAINST: Nil

12 NOM9/23 Hornsby Suicide Prevention Forum

(F2004/08361)

RESOLVED ON THE MOTION OF COUNCILLOR MCINTOSH, seconded by COUNCILLOR MCCLELLAND,

That Council:

1. Acknowledges the concerning rates of suicide in the Hornsby community and the opportunity for Council to play a role as facilitator, providing a forum for collaboration and partnership between local agencies responsible for providing direct services and support in our area.

2. Hosts a Hornsby Suicide Prevention Forum, inviting local agencies to come together to evaluate the local data and to progress a dialogue between providers of suicide prevention services in Hornsby Shire, seeking collaboration and joint initiatives to address the issue.

3. Report the outcomes of the Forum to an Informal Councillor Workshop, informing the current plans to address mental health and social isolation in our community to support community resilience, in partnership with key local agencies and service providers.

FOR: Councillors Ball, Greenwood, Heyde, McClelland, McIntosh, Pillamarri, Ruddock, Salitra, Tilbury and Waddell

AGAINST: Nil

Supplementary Reports

15 QWN2/23 Response to Question with Notice No. QWN2/23 - Synthetic Turf

(F2004/08918-02)

ASKED BY COUNCILLOR Ball

TO THE Director Community and Environment:

1. Could officers provide a full list of all the materials, compounds and chemicals that are used and found in synthetic turf and infill - both added and incidental from manufacturers of best practice synthetic turf that might be considered in the future for use by Council at sportsgrounds. The requested information should be more detailed than the Safety Data Sheets or Material Safety Data Sheets as they do not contain the full list of components.

2. Could officers provide any end-of-life recycling or disposal options provided by synthetic turf manufacturers.

3. Could officers provide a full list of chemicals, compounds and materials recommended for the installation and maintenance of a synthetic turf sportsground.

Response

Following Councillor Ball’s Question with Notice, officers have reached out to three major synthetic turf providers seeking information to provide a response.

At the time of drafting this Report, a response has been received from one supplier as follows:

Question 1: The supplier provided a Material Safety Data Sheet for LLDPE-Grass Yarn, chemical characterisation LLD Ethelyne/1-Hexene Copolymer, CAS-No: 21213-02-9. A copy of the MSDS is provided at Attachment 1.

Question 2: Re4orm recycling (https://re4ormrecycling.com.au), an end-of-life recycling facility for synthetic turf is presently under construction in Barnawartha near the Victoria/NSW border. Re4orm advise that the facility is scheduled to open in the 1^st Quarter in 2024. When operating the facility will process approximately 7,000 tonnes of used synthetic turf each year. Materials able to be recovered at the facility include sand, styrene-butadiene rubber, polyethylene fibre and polypropylene. This material is then available for reuse in other products and industries.

Question 3: Synthetic field maintenance guidelines provided to Council in response to the Question with Notice recommend the following maintenance regimen.

The maintenance guide also provides that any weeds identified (particularly on the edges of the field) are best removed by hand by pulling them up by the roots. The guide further note that if weather permits (it will need to be sunny and dry for at least 3 days), the weeds may also be destroyed using a biodegradable weed killer and must then be removed.

A copy of the guideline is provided at Attachment 2.

Should further responses be received from other synthetic turf providers, officers will also provide this information to Councillors.

CALLED OVER AND NOTED

MATTERS OF URGENCY

RESOLVED ON THE MOTION OF COUNCILLOR TILBURY, seconded by COUNCILLOR PILLAMARRI,

THAT COUNCILLOR TILBURY be permitted to raise a Matter of Urgency regarding Field Allocation at Pennant Hills Park.

FOR: Councillors Greenwood, McClelland, McIntosh, Pillamarri, Ruddock, Tilbury and Waddell

AGAINST: Councillors Ball, Heyde and SalitrA

19 MOU1/23 Field Allocation at Pennant Hills Park

(F2023/00226 )

MOVED ON THE MOTION OF COUNCILLOR TILBURY, seconded by COUNCILLOR PILLAMARRI,

THAT:

1. Council withdraw Pennant Hills Cricket Club’s access to Pennant Hills Park on Sundays for the 2023/24 cricket season in favour of local cricket clubs that:

a) Are predominantly comprised of local players and junior representative players, and

b) Provide opportunities for female teams to play on the turf wickets, and

c) Demonstrate strong links within the local cricket community, and

d) Demonstrate a healthy volunteer base.

2. Council work with the Hornsby, Ku-ring-gai and Hills District Cricket Association to provide Pennant Hills Cricket Club alternative access to up to two ‘non turf wicket’ venues within the Shire in lieu of Pennant Hills Park for Sunday use for the 2023/24 season.

3. Council informs the Pennant Hills Cricket Club that the 2023/24 cricket season is the final season that they will have access to Pennant Hills Park on Saturdays.

4. From 2024/25 onwards, Council allocate Pennant Hills Park to local cricket clubs that:

a) Are predominantly comprised of local players and junior representative players, and

b) Provide opportunities for female teams to play on the turf wickets, and

c) Demonstrate strong links within the local cricket community, and

d) Demonstrate a healthy volunteer base.

5. Council note that Pennant Hills Cricket Club players and officials are able to maintain active and ongoing participation within the Hornsby area through the Hornsby, Ku-ring-gai and Hills District Cricket Association competition. Talented pathways for players and officials can also be accessed through the Epping Bulls Cricket Club and Northern District Cricket Club.

THE MOTION MOVED BY COUNCILLOR TILBURY seconded by COUNCILLOR PILLAMARRI WAS PUT AND LOST.

FOR: Councillors Pillamarri and Tilbury

AGAINST: Councillors Ball, Greenwood, Heyde, McClelland, ruddock, salitra and Waddell

Note: Councillor Ruddock indicated to the Meeting that he had abstained from voting on this Motion. Therefore, in accordance with Clause 11.5 of Council’s Code of Meeting Practice, Councillor Ruddock was taken to have voted against the Motion.

THE MEETING concluded at 9.24pm.

These Minutes were confirmed at the meeting held on Wednesday 11 October 2023, at which meeting the signature hereunder was subscribed.

CONFIRMED CHAIRMAN

______________________________________________________________________________