MINUTES OF General Meeting
Held at Council Chambers, HORNSBY
on Wednesday 13 September 2023
at 6:30PM
Acknowledgement of Country
A Welcome to Country was given by the Darug and GuriNgai Traditional Owner representative, Uncle Neil Evers.
PRESENT
Councillors Ruddock (Chairman), Ball, Greenwood, Heyde, McClelland, McIntosh (remote), Pillamarri, Salitra, Tilbury and Waddell.
Note: Councillor McIntosh left the meeting at 9:04pm during discussion of MOU1/23 and was not present for voting on this item.
NATIONAL ANTHEM
OPENING PRAYER
Pastor David Nathan from The Hive Church, Hornsby opened the meeting in prayer.
Acknowledgement of RELIGIOUS DIVERSITY
Statement by the Chairman:
"We recognise our Shire's rich cultural and religious diversity and we acknowledge and pay respect to the beliefs of all members of our community, regardless of creed or faith."
Video and AUDIO RECORDING OF COUNCIL MEETING
Statement by the Chairman:
"I advise all present that tonight's meeting is being video streamed live via Council’s website and also audio recorded for the purposes of providing a record of public comment at the meeting, supporting the democratic process, broadening knowledge and participation in community affairs, and demonstrating Council’s commitment to openness and accountability. The audio and video recordings of the non-confidential parts of the meeting will be made available on Council’s website once the Minutes have been finalised. All speakers are requested to ensure their comments are relevant to the issue at hand and to refrain from making personal comments or criticisms. No other persons are permitted to record the Meeting, unless specifically authorised by Council to do so."
APOLOGIES / leave of absence AND or attend remotely
political donations disclosure
Statement by the Chairman:
“In accordance with Section 10.4 of the Environmental Planning and Assessment Act 1979, any person or organisation who has made a relevant planning application or a submission in respect of a relevant planning application which is on tonight’s agenda, and who has made a reportable political donation or gift to a Councillor or employee of the Council, must make a Political Donations Disclosure Statement.
If a Councillor or employee has received a reportable political donation or gift from a person or organisation who has made a relevant planning application or a submission in respect of a relevant planning application which is on tonight’s agenda, they must declare a non-pecuniary conflict of interests to the meeting, disclose the nature of the interest and manage the conflict of interests in accordance with Council’s Code of Conduct.”
declarations of interest
Nil
confirmation of minutes
petitionS
Nil
presentations
Nil
Rescission Motions
Nil
Mayoral Minutes
13 MM6/23 Review of Gas Connections in New Buildings (F2007/00247-03) |
RESOLVED ON THE MOTION OF COUNCILLOR RUDDOCK, seconded by COUNCILLOR TILBURY, THAT an Informal Councillor Briefing be conducted with Councillors to discuss the process, implications, and timeframes for preparing potential amendments to relevant Hornsby Shire Council development controls which would require new residential and non-residential developments to be electric and gas-free.
FOR: Councillors Ball, Greenwood, Heyde, McClelland, McIntosh, Pillamarri, Ruddock, Salitra, Tilbury and Waddell
AGAINST: Nil |
ITEMS PASSED BY EXCEPTION / CALL FOR SPEAKERS ON AGENDA ITEMS
Items 2, 4, 5, 6, 8, 10, 11 and 12 were withdrawn for discussion.
For the sake of clarity, the above items are recorded in Agenda sequence.
Note: Items 9 and 15 were called over and noted.
Note: Persons wishing to address Council on matters which were on the Agenda were permitted to address Council or provide a submission prior to the item being discussed. The names of speakers are recorded in the Minutes in respect of the particular item.
Note: Persons wishing to address Council on Non Agenda items were permitted to speak after all items on the Agenda in respect of which there was a speaker from the public were finalised by Council. Their names are recorded in the Minutes under the heading “Public Forum – Non Agenda Items”.
GENERAL BUSINESS
Office of the General Manager
Corporate Support Division
6 CS62/23 Schedule of Council Meetings and Order of Business to Apply at Those Meetings - September 2022 to September 2023 (F2004/07032) |
Ms Jan Primrose, on behalf of Protecting Your Suburban Environment Inc. addressed Council regarding this item.
RESOLVED ON THE MOTION OF COUNCILLOR TILBURY, seconded by COUNCILLOR PILLAMARRI, THAT Council adopt the: 1. Schedule of ordinary Council meetings for the period September 2023 to September 2024 as set out in Attachment 1 of Director’s Report No. CS62/23. 2. Order of business for the ordinary Council meetings to be held in the period September 2023 to September 2024 as set out in Attachment 2 of Director’s Report No. CS62/23.
FOR: Councillors Ball, Greenwood, Heyde, McClelland, McIntosh, Pillamarri, Ruddock, Salitra, Tilbury and Waddell
AGAINST: Nil |
7 CS63/23 Investments and Borrowings For 2023/2024 - Status for the Period Ending 31 July 2023 (F2004/06987-02) |
RESOLVED ON THE MOTION OF COUNCILLOR MCCLELLAND, seconded by COUNCILLOR PILLAMARRI, THAT the contents of Director’s Report No. CS63/23 be received and noted.
FOR: Councillors Ball, Greenwood, Heyde, McClelland, McIntosh, Pillamarri, Ruddock, Salitra, Tilbury and Waddell
AGAINST: Nil |
Community and Environment Division
Nil
Planning and Compliance Division
Nil
Infrastructure and Major Projects Division
8 IM6/23 Westleigh Park Development Application (F2023/00077-005) |
Mrs Kristie Chambers, of Galston addressed Council regarding this item. Ms Avalon Chambers, of Galston addressed Council regarding this item. Mrs Alice Clayton, of Beecroft addressed Council regarding this item. Ms Michelle Riley, of Dural addressed Council regarding this item. Ms Julie Charlton, of Cherrybrook addressed Council regarding this item. Mr Stuart Guthrie, of Mount Kuring-Gai addressed Council regarding this item. Ms Jan Primrose, on behalf of Protecting Your Suburban Environment Inc. addressed Council regarding this item. Ms Katrina Emmett, of Galson addressed Council regarding this item. Mr David Martin, on behalf of Hornsby Conservation Society addressed Council regarding this item. Mr Grahame Bateman, on behalf of Pennant Hills Football Club addressed Council regarding this item. Mr Martin Dargan, of Westleigh addressed Council regarding this item. Mr Angus Roughley, on behalf of Thornleigh Thunder Football Club provided a submission to Council regarding this item. Mr Daniel Ristic, on behalf of Football NSW provided a submission to Council regarding this item. Mr Matthew Geracitano, on behalf of North West Sydney Football Club Ltd. provided a submission to Council regarding this item.
RESOLVED ON THE MOTION OF COUNCILLOR TILBURY, seconded by COUNCILLOR MCCLELLAND, THAT: 1. Council provides owner’s consent to lodge a Development Application for the Westleigh Park Development. 2. The General Manager lodge a Development Application for the Westleigh Park Redevelopment. 3. Council notes funding has not been secured for Stage 2 works at Westleigh Park. 4. A briefing and a report to Council on the scope and budget for works outside of Stage 1, be provided prior to commencement of any works associated with Stage 2 at Westleigh Park. 5. Council engages with relevant local and state athletics organisations such as Athletics Australia, Little Athletics NSW and Wheelchair Sports NSW/ACT to explore how the athletics facility planned to be delivered as part of the Stage 2 works at Westleigh Park is inclusive and best accommodates the needs of the entire athletics community.
FOR: Councillors Greenwood, Heyde, McClelland, McIntosh, Pillamarri, Ruddock, Tilbury and Waddell
AGAINST: Councillors Ball and Salitra |
Confidential Items
18 GM41/23 Legal Funding - Grant Funding This Report was deemed confidential, under section 10A(2)(g) of the Local Government Act, 1993. This report contains advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege. (F2016/00186-002) |
RESOLVED ON THE MOTION OF COUNCILLOR MCCLELLAND, seconded by COUNCILLOR PILLAMARRI, THAT the contents of Confidential General Manager’s Report No. GM41/23 be received and noted.
FOR: Councillors Ball, Greenwood, Heyde, McClelland, McIntosh, Pillamarri, Ruddock, Salitra, Tilbury and Waddell
AGAINST: Nil |
PUBLIC FORUM – NON AGENDA ITEMS
Mrs Susan Owens of Wahroonga addressed Council regarding drainage and footpaths in the local area.
Mr Stirling Hamman, on behalf of the Pennant Hills Cricket Club addressed Council regarding Pennant Hills Park field allocation.
Questions with Notice
Nil
Mayor's Notes
9 MN10/23 Mayor's Notes 01 August 2023 to 31 August 2023 (F2004/07053) |
Note: These are the functions that the Mayor, or his representative, has attended in addition to the normal Council Meetings, Workshops, Mayoral Interviews and other Council Committee Meetings.
Wednesday 2nd August 2023 – The Mayor hosted four Citizenship Ceremonies in the Council Chambers at Hornsby Shire Council in Hornsby. Wednesday 2nd August 2023 – The Mayor, attended a photo shoot at the new lights installed on the Greenway Park Circuit path, Cherrybrook. Wednesday 9th August 2023 – The Mayor attended a photo shoot at Erlestoke Park for the completion of upgrade and bio-retention basin, Castle Hill. Wednesday 16th August 2023 – The Mayor hosted four Citizenship Ceremonies in the Council Chambers at Hornsby Shire Council in Hornsby. Wednesday 16th August 2023 – The Mayor attended a photo shoot for the completion of the boardwalk and viewing deck at The Lakes of Cherrybrook, Cherrybrook. Friday 18th August 2023 – On behalf of the Mayor, Deputy Mayor, Councillor Waddell attended Vietnam Veterans Day at Cenotaph in Railway Park, Hornsby. Sunday 20th August 2023 – On behalf of the Mayor, Councillor Tilbury attended Victory in the Pacific and Vietnam Veterans Day Ceremonies in Memorial Gardens, Berowra. Sunday 20th August 2023 – The Mayor attended the Hindi Divas Celebration at Thornleigh West Public School Community Hall. Friday 25th August 2023 – The Mayor attended the Hornsby Ku-ring-gai Rural Fire District’s Mayoral Dinner at Hornsby RSL in Hornsby. Saturday 26th August 2023 – The Mayor attended a planting event at Forsters Reserve, Middle Dural. Saturday 26th August 2023 – The Mayor attended the Galston500 at Galston Valley Railway, Galston. Sunday 27th August 2023 – The Mayor attended Berowra Woodchop Community Event, Warrina Street Oval, Berowra. Sunday 27th August 2023 – The Mayor attended the Tom Richmond Oval Naming at Brooklyn Oval, Brooklyn. Thursday 31st August 2023 – The Mayor attended The Hills Annual Charity Gala Ball 2023, Biviano’s Restaurant, Dural. CALLED OVER AND NOTED |
Notices of Motion
10 NOM7/23 Preparedness For The 2023/24 Bushfire Season (F2004/06582) |
RESOLVED ON THE MOTION OF COUNCILLOR TILBURY, seconded by COUNCILLOR PILLAMARRI, THAT Council write to the NSW RFS and Metropolitan Aboriginal Land Council thanking the agencies for their efforts in preparing our communities for the bushfire season and seek assurance that the trail upgrades will be completed prior to the start of the 2023/24 bush fire season.
FOR: Councillors Ball, Greenwood, Heyde, McClelland, McIntosh, Pillamarri, Ruddock, Salitra, Tilbury and Waddell
AGAINST: Nil
|
11 NOM8/23 Safe Pedestrian and Cyclist Use of Old Northern Road Between Glenorie and Dural (F2018/00162#31) |
RESOLVED ON THE MOTION OF COUNCILLOR TILBURY, seconded by COUNCILLOR PILLAMARRI, THAT Council: 1. Consider the development of an off-road Active Transport corridor adjacent to Old Northern Road between Glenorie and Dural, as part of Council’s Cycling and Walking Strategy, that is being updated through 2024: 2. Engage with the Hills Shire Council in the development of any proposal. 3. Seek the support of local MPs including advocacy for funding support from the NSW government. 4. Write to the relevant NSW government Ministers to seek their support. 5. Pursue grant opportunities for the delivery of this project.
FOR: Councillors Ball, Greenwood, Heyde, McClelland, McIntosh, Pillamarri, Ruddock, Salitra, Tilbury and Waddell
AGAINST: Nil |
12 NOM9/23 Hornsby Suicide Prevention Forum (F2004/08361) |
RESOLVED ON THE MOTION OF COUNCILLOR MCINTOSH, seconded by COUNCILLOR MCCLELLAND, That Council: 1. Acknowledges the concerning rates of suicide in the Hornsby community and the opportunity for Council to play a role as facilitator, providing a forum for collaboration and partnership between local agencies responsible for providing direct services and support in our area. 2. Hosts a Hornsby Suicide Prevention Forum, inviting local agencies to come together to evaluate the local data and to progress a dialogue between providers of suicide prevention services in Hornsby Shire, seeking collaboration and joint initiatives to address the issue. 3. Report the outcomes of the Forum to an Informal Councillor Workshop, informing the current plans to address mental health and social isolation in our community to support community resilience, in partnership with key local agencies and service providers.
FOR: Councillors Ball, Greenwood, Heyde, McClelland, McIntosh, Pillamarri, Ruddock, Salitra, Tilbury and Waddell
AGAINST: Nil |
Supplementary Reports
15 QWN2/23 Response to Question with Notice No. QWN2/23 - Synthetic Turf (F2004/08918-02) |
ASKED BY COUNCILLOR Ball TO THE Director Community and Environment: 1. Could officers provide a full list of all the materials, compounds and chemicals that are used and found in synthetic turf and infill - both added and incidental from manufacturers of best practice synthetic turf that might be considered in the future for use by Council at sportsgrounds. The requested information should be more detailed than the Safety Data Sheets or Material Safety Data Sheets as they do not contain the full list of components. 2. Could officers provide any end-of-life recycling or disposal options provided by synthetic turf manufacturers. 3. Could officers provide a full list of chemicals, compounds and materials recommended for the installation and maintenance of a synthetic turf sportsground.
Response Following Councillor Ball’s Question with Notice, officers have reached out to three major synthetic turf providers seeking information to provide a response. At the time of drafting this Report, a response has been received from one supplier as follows: Question 1: The supplier provided a Material Safety Data Sheet for LLDPE-Grass Yarn, chemical characterisation LLD Ethelyne/1-Hexene Copolymer, CAS-No: 21213-02-9. A copy of the MSDS is provided at Attachment 1. Question 2: Re4orm recycling (https://re4ormrecycling.com.au), an end-of-life recycling facility for synthetic turf is presently under construction in Barnawartha near the Victoria/NSW border. Re4orm advise that the facility is scheduled to open in the 1st Quarter in 2024. When operating the facility will process approximately 7,000 tonnes of used synthetic turf each year. Materials able to be recovered at the facility include sand, styrene-butadiene rubber, polyethylene fibre and polypropylene. This material is then available for reuse in other products and industries. Question 3: Synthetic field maintenance guidelines provided to Council in response to the Question with Notice recommend the following maintenance regimen.
The maintenance guide also provides that any weeds identified (particularly on the edges of the field) are best removed by hand by pulling them up by the roots. The guide further note that if weather permits (it will need to be sunny and dry for at least 3 days), the weeds may also be destroyed using a biodegradable weed killer and must then be removed. A copy of the guideline is provided at Attachment 2. Should further responses be received from other synthetic turf providers, officers will also provide this information to Councillors. CALLED OVER AND NOTED |
RESOLVED ON THE MOTION OF COUNCILLOR TILBURY, seconded by COUNCILLOR PILLAMARRI,
FOR: Councillors Greenwood, McClelland, McIntosh, Pillamarri, Ruddock, Tilbury and Waddell
AGAINST: Councillors Ball, Heyde and SalitrA |
19 MOU1/23 Field Allocation at Pennant Hills Park (F2023/00226 ) |
MOVED ON THE MOTION OF COUNCILLOR TILBURY, seconded by COUNCILLOR PILLAMARRI, THAT: 1. Council withdraw Pennant Hills Cricket Club’s access to Pennant Hills Park on Sundays for the 2023/24 cricket season in favour of local cricket clubs that: a) Are predominantly comprised of local players and junior representative players, and b) Provide opportunities for female teams to play on the turf wickets, and c) Demonstrate strong links within the local cricket community, and d) Demonstrate a healthy volunteer base. 2. Council work with the Hornsby, Ku-ring-gai and Hills District Cricket Association to provide Pennant Hills Cricket Club alternative access to up to two ‘non turf wicket’ venues within the Shire in lieu of Pennant Hills Park for Sunday use for the 2023/24 season. 3. Council informs the Pennant Hills Cricket Club that the 2023/24 cricket season is the final season that they will have access to Pennant Hills Park on Saturdays. 4. From 2024/25 onwards, Council allocate Pennant Hills Park to local cricket clubs that: a) Are predominantly comprised of local players and junior representative players, and b) Provide opportunities for female teams to play on the turf wickets, and c) Demonstrate strong links within the local cricket community, and d) Demonstrate a healthy volunteer base. 5. Council note that Pennant Hills Cricket Club players and officials are able to maintain active and ongoing participation within the Hornsby area through the Hornsby, Ku-ring-gai and Hills District Cricket Association competition. Talented pathways for players and officials can also be accessed through the Epping Bulls Cricket Club and Northern District Cricket Club.
THE MOTION MOVED BY COUNCILLOR TILBURY seconded by COUNCILLOR PILLAMARRI WAS PUT AND LOST.
FOR: Councillors Pillamarri and Tilbury
AGAINST: Councillors Ball, Greenwood, Heyde, McClelland, ruddock, salitra and Waddell
Note: Councillor Ruddock indicated to the Meeting that he had abstained from voting on this Motion. Therefore, in accordance with Clause 11.5 of Council’s Code of Meeting Practice, Councillor Ruddock was taken to have voted against the Motion. |
THE MEETING concluded at 9.24pm.
These Minutes were confirmed at the meeting held on Wednesday 11 October 2023, at which meeting the signature hereunder was subscribed.
CONFIRMED CHAIRMAN
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