MINUTES OF WORKSHOP Meeting

Held at Council Chambers, HORNSBY

on Wednesday 24 July 2024

at 6:30PM

Acknowledgement of Country

Statement by the Chairman: 

"Council recognises the Traditional Owners of the lands of Hornsby Shire, the Darug and GuriNgai peoples, and pays respect to their Ancestors and Elders past and present and to their Heritage. We acknowledge and uphold their intrinsic connections and continuing relationships to Country."

PRESENT

Councillors Ruddock (Chairman), Greenwood, Heyde, McClelland, McIntosh, Pillamarri, Salitra, Tilbury and Waddell.

NATIONAL ANTHEM

OPENING PRAYER

The General Manager opened the meeting in prayer.

Acknowledgement of RELIGIOUS DIVERSITY

Statement by the Chairman:

"We recognise our Shire's rich cultural and religious diversity and we acknowledge and pay respect to the beliefs of all members of our community, regardless of creed or faith."

Video and AUDIO RECORDING OF COUNCIL MEETING

Statement by the Chairman:

"I advise all present that tonight's meeting is being video streamed live via Council’s website and also audio recorded for the purposes of providing a record of public comment at the meeting, supporting the democratic process, broadening knowledge and participation in community affairs, and demonstrating Council’s commitment to openness and accountability.  The audio and video recordings of the non-confidential parts of the meeting will be made available on Council’s website once the Minutes have been finalised. All speakers are requested to ensure their comments are relevant to the issue at hand and to refrain from making personal comments or criticisms.  No other persons are permitted to record the Meeting, unless specifically authorised by Council to do so."

APOLOGIES / leave of absence

RESOLVED ON THE MOTION OF COUNCILLOR TILBURY, seconded by COUNCILLOR MCINTOSH,

THAT the request for a leave of absence from Councillor Ball in respect of an inability to attend the Workshop Meeting on 24 July 2024 be granted.

FOR:                  Councillors Greenwood, Heyde, McClelland, McIntosh, Pillamarri, Ruddock, Salitra, Tilbury and Waddell

AGAINST:         Nil

political donations disclosure

Statement by the Chairman:

“In accordance with Section 10.4 of the Environmental Planning and Assessment Act 1979, any person or organisation who has made a relevant planning application or a submission in respect of a relevant planning application which is on tonight’s agenda, and who has made a reportable political donation or gift to a Councillor or employee of the Council, must make a Political Donations Disclosure Statement.

If a Councillor or employee has received a reportable political donation or gift from a person or organisation who has made a relevant planning application or a submission in respect of a relevant planning application which is on tonight’s agenda, they must declare a non-pecuniary conflict of interests to the meeting, disclose the nature of the interest and manage the conflict of interests in accordance with Council’s Code of Conduct.”

declarations of interest

Nil

petitionS

Nil

presentations

Nil

Rescission Motions

Nil

Mayoral Minutes

Nil

ITEMS PASSED BY EXCEPTION / CALL FOR SPEAKERS ON AGENDA ITEMS

Nil

GENERAL BUSINESS

Office of the General Manager

Nil

Corporate Support Division

Nil

Community and Environment Division

Nil

Planning and Compliance Division

Nil

Infrastructure and Major Projects Division

Nil

Confidential Items

RESOLVED ON THE MOTION OF COUNCILLOR MCINTOSH, seconded by COUNCILLOR TILBURY,

THAT Council move into Confidential Session to discuss confidential General Manager’s Report No. GM39/24 - Legal Advice for the reason given below the item.

FOR:                  Councillors Greenwood, Heyde, McClelland, McIntosh, Pillamarri, Ruddock, Salitra, Tilbury and Waddell

AGAINST:         Nil

_________________________

1                   GM39/24      Legal Advice

This report was dealt with in Confidential Session, under Section 10A (2) (g) of the Local Government Act, 1993. This report contains advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.
Discussion of the matter in an open Meeting would, on balance, be contrary to the public interest because the Report includes communications between Council and its legal representatives. To disclose this information could provide an advantage to other parties by giving insight into Council’s proposed course of action or claim.  This would jeopardise Council’s ability to achieve the best result for its constituents.

(F2016/00186-003)

RESOLVED ON THE MOTION OF COUNCILLOR MCCLELLAND, seconded by COUNCILLOR MCINTOSH,

THAT Council progress actions as outlined in Option 3 contained within Confidential General Manager’s Report No. GM39/24.

FOR:                  Councillors Greenwood, Heyde, McClelland, McIntosh, Pillamarri, Ruddock, Salitra, Tilbury and Waddell

AGAINST:         Nil

_________________________

RESOLVED ON THE MOTION OF COUNCILLOR TILBURY, seconded by COUNCILLOR MCINTOSH,

THAT Council move out of Confidential Session.

FOR:                  Councillors Greenwood, Heyde, McClelland, McIntosh, Pillamarri, Ruddock, Salitra, Tilbury and Waddell

AGAINST:         Nil

PUBLIC FORUM – NON AGENDA ITEMS

Nil

Questions with Notice

Nil

Mayor's Notes

Nil

Notices of Motion

Nil

MATTERS OF URGENCY

Nil

THE MEETING concluded at 6.53pm.

These Minutes were confirmed at the meeting held on Wednesday 14 August 2024, at which meeting the signature hereunder was subscribed.

CONFIRMED         CHAIRMAN

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