MINUTES OF General Meeting
Held at Council Chambers, HORNSBY
on Wednesday 23 October 2024
at 6.30pm
welcome to Country
A Welcome to Country was given by the Darug and GuriNgai Traditional Owner representative, Aunty Ros Fogg.
PRESENT
Councillors Waddell (Chairman), Ball, Conley, Greenwood, McClelland, McIntosh, McSweeney, Seaglove, Simons, and Tilbury.
NATIONAL ANTHEM
OPENING PRAYER
Pastor Sabina Gao from Truth to Victory Community Church, Hornsby opened the meeting in prayer.
Acknowledgement of RELIGIOUS DIVERSITY
Statement by the Chairman:
"We recognise our Shire's rich cultural and religious diversity and we acknowledge and pay respect to the beliefs of all members of our community, regardless of creed or faith."
Video and AUDIO RECORDING OF COUNCIL MEETING
Statement by the Chairman:
"I advise all present that tonight's meeting is being video streamed live via Council’s website and also audio recorded for the purposes of providing a record of public comment at the meeting, supporting the democratic process, broadening knowledge and participation in community affairs, and demonstrating Council’s commitment to openness and accountability. The audio and video recordings of the non-confidential parts of the meeting will be made available on Council’s website once the Minutes have been finalised. All speakers are requested to ensure their comments are relevant to the issue at hand and to refrain from making personal comments or criticisms. No other persons are permitted to record the Meeting, unless specifically authorised by Council to do so."
OATH OR AFFIRMATION OF OFFICE
The Mayor advised that all Councillors are required to take an Oath or Affirmation of Office at the beginning of their term of office and this must be done before participating in a Council meeting.
The Mayor took the following Oath of Office:
“I, Warren Waddell, swear that I will undertake the duties of the office of councillor in the best interests of the people of Hornsby Shire and the Hornsby Shire Council and that I will faithfully and impartially carry out the functions, powers, authorities and discretions vested in me under the Local Government Act 1993 or any other Act to the best of my ability and judgment”.
The Mayor then invited each Councillor in turn to take an Oath or Affirmation of Office. They all did so in the following order:
Councillor Seaglove took the Affirmation.
“I, Jane Seaglove, solemnly and sincerely declare and affirm that I will undertake the duties of the office of councillor in the best interests of the people of Hornsby Shire and the Hornsby Shire Council and that I will faithfully and impartially carry out the functions, powers, authorities and discretions vested in me under the Local Government Act 1993 or any other Act to the best of my ability and judgment”.
Councillor Simons took the Oath.
“I, Olivia Simons, swear that I will undertake the duties of the office of councillor in the best interests of the people of Hornsby Shire and the Hornsby Shire Council and that I will faithfully and impartially carry out the functions, powers, authorities and discretions vested in me under the Local Government Act 1993 or any other Act to the best of my ability and judgment”.
Councillor Tilbury took the Oath.
“I, Nathan James Tilbury, swear that I will undertake the duties of the office of councillor in the best interests of the people of Hornsby Shire and the Hornsby Shire Council and that I will faithfully and impartially carry out the functions, powers, authorities and discretions vested in me under the Local Government Act 1993 or any other Act to the best of my ability and judgment”.
Councillor Ball took the Affirmation.
“I, Monika Ball, solemnly and sincerely declare and affirm that I will undertake the duties of the office of councillor in the best interests of the people of Hornsby Shire and the Hornsby Shire Council and that I will faithfully and impartially carry out the functions, powers, authorities and discretions vested in me under the Local Government Act 1993 or any other Act to the best of my ability and judgment”.
Councillor McClelland took the Oath.
“I, Sallianne Nancy McClelland, swear that I will undertake the duties of the office of councillor in the best interests of the people of Hornsby Shire and the Hornsby Shire Council and that I will faithfully and impartially carry out the functions, powers, authorities and discretions vested in me under the Local Government Act 1993 or any other Act to the best of my ability and judgment”.
Councillor McIntosh took the Affirmation.
“I, Janelle Christina McIntosh, solemnly and sincerely declare and affirm that I will undertake the duties of the office of councillor in the best interests of the people of Hornsby Shire and the Hornsby Shire Council and that I will faithfully and impartially carry out the functions, powers, authorities and discretions vested in me under the Local Government Act 1993 or any other Act to the best of my ability and judgment”.
Councillor Conley took the Affirmation.
“I, Matthew Lancaster Conley, solemnly and sincerely declare and affirm that I will undertake the duties of the office of councillor in the best interests of the people of Hornsby Shire and the Hornsby Shire Council and that I will faithfully and impartially carry out the functions, powers, authorities and discretions vested in me under the Local Government Act 1993 or any other Act to the best of my ability and judgment”.
Councillor Greenwood took the Oath.
“I, Verity Anne Greenwood, swear that I will undertake the duties of the office of councillor in the best interests of the people of Hornsby Shire and the Hornsby Shire Council and that I will faithfully and impartially carry out the functions, powers, authorities and discretions vested in me under the Local Government Act 1993 or any other Act to the best of my ability and judgment”.
Councillor McSweeney took the Oath.
“I, Benjamin Adam McSweeney, swear that I will undertake the duties of the office of councillor in the best interests of the people of Hornsby Shire and the Hornsby Shire Council and that I will faithfully and impartially carry out the functions, powers, authorities and discretions vested in me under the Local Government Act 1993 or any other Act to the best of my ability and judgment”.
APOLOGIES / leave of absence
Nil
political donations disclosure
Statement by the Chairman:
“In accordance with Section 10.4 of the Environmental Planning and Assessment Act 1979, any person or organisation who has made a relevant planning application or a submission in respect of a relevant planning application which is on tonight’s agenda, and who has made a reportable political donation or gift to a Councillor or employee of the Council, must make a Political Donations Disclosure Statement.
If a Councillor or employee has received a reportable political donation or gift from a person or organisation who has made a relevant planning application or a submission in respect of a relevant planning application which is on tonight’s agenda, they must declare a non-pecuniary conflict of interests to the meeting, disclose the nature of the interest and manage the conflict of interests in accordance with Council’s Code of Conduct.”
declarations of interest
Nil
confirmation of minutes
petitionS
Nil
presentations
Nil
Rescission Motions
Nil
Mayoral Minutes
ITEMS PASSED BY EXCEPTION / CALL FOR SPEAKERS ON AGENDA ITEMS
Items 1, 3, 4, 5, 6, 9 and 10 were withdrawn for discussion.
For the sake of clarity, the above items are recorded in Agenda sequence.
Note: Item 11 was called over and noted.
Note: Persons wishing to address Council on matters which were on the Agenda were permitted to address Council prior to the item being discussed. The names of speakers are recorded in the Minutes in respect of the particular item.
Note: Persons wishing to address Council on Non Agenda items were permitted to speak after all items on the Agenda in respect of which there was a speaker from the public were finalised by Council. Their names are recorded in the Minutes under the heading “Public Forum – Non Agenda Items”.
GENERAL BUSINESS
Office of the General Manager
Corporate Support Division
7 CS47/24 Investments and Borrowings for 2024/2025 - Status for the Period Ending 31 July 2024 and 31 August 2024 (F2004/06987-02) |
RESOLVED ON THE MOTION OF COUNCILLOR MCINTOSH, seconded by COUNCILLOR MCSWEENEY, THAT the contents of Director’s Report No. CS47/24 be received and noted.
FOR: Councillors Ball, Conley, Greenwood, McClelland, McIntosh, McSweeney, Seaglove, Simons, Tilbury and Waddell
AGAINST: Nil |
8 CS53/24 Pecuniary Interest and Other Matters Returns - Disclosures by Councillors and Designated Persons (F2023/00191) |
RESOLVED ON THE MOTION OF COUNCILLOR MCINTOSH, seconded by COUNCILLOR MCSWEENEY, THAT Council note the Written Returns of Interest recently lodged with the General Manager by Councillors and Designated Staff have been tabled as required by the Local Government Act and Councils Code of Conduct.
FOR: Councillors Ball, Conley, Greenwood, McClelland, McIntosh, McSweeney, Seaglove, Simons, Tilbury and Waddell
AGAINST: Nil |
9 CS54/24 Local Government NSW - 2024 Annual Conference - Determination of Voting Delegates (F2023/00176) |
RESOLVED ON THE MOTION OF COUNCILLOR MCSWEENEY, seconded by COUNCILLOR MCINTOSH, THAT Councillors Waddell, Ball, Conley, Greenwood, McIntosh, McSweeney, Seaglove, Simons, and Tilbury be registered to attend and act as Council’s voting delegates for voting on Motions at the 2024 LGNSW Annual Conference.
FOR: Councillors Ball, Conley, Greenwood, McClelland, McIntosh, McSweeney, Seaglove, Simons, Tilbury and Waddell
AGAINST: Nil |
10 CS56/24 Northern Sydney Regional Organisation of Councils (NSROC) - Appointment of Councillors to the Board (F2004/07056) |
RESOLVED ON THE MOTION OF COUNCILLOR GREENWOOD, seconded by COUNCILLOR CONLEY, THAT: 1. Councillors Waddell and Tilbury be appointed as Council’s delegates to the Northern Sydney Regional Organisation of Councils (NSROC) Board. 2. Councillors McIntosh and McClelland be appointed as Council’s alternative delegates to the NSROC Board. FOR: Councillors Ball, Conley, Greenwood, McClelland, McIntosh, McSweeney, Seaglove, Simons, Tilbury and Waddell
AGAINST: Nil |
Community and Environment Division
Nil
Planning and Compliance Division
Nil
Infrastructure and Major Projects Division
Nil
PUBLIC FORUM – NON AGENDA ITEMS
Mr Roman Goydych, of Cherrybrook addressed Council in relation to information provided to Council.
Ms Stacey Powell, of Berowra Heights addressed Council in relation to building and compliance issues in the local area.
Questions with Notice
Nil
Mayor's Notes
11 MN7/24 MAYORS NOTES 01 AUGUST 2024 TO 30 SEPTEMBER 2024 (F2004/07053) |
Note: These are the functions that the Mayor, or his representative, has attended in addition to the normal Council Meetings, Workshops, Mayoral Interviews and other Council Committee Meetings.
Wednesday 7 August 2024 – The Mayor hosted three Citizenship Ceremonies in the Council Chambers at Hornsby Shire Council in Hornsby. Wednesday 14 August 2024 – The Mayor attended opening of the new Hornsby NRMA Insurance Branch, in Hornsby. Wednesday 21 August 2024 – On behalf of the Mayor, the Deputy Mayor Councillor Tilbury attended the CAPA (Creative and Performing Arts) Festival at Pennant Hills High School. Saturday 31 August 2024 – The Mayor attended the Westleigh Rural Fire Brigade 60th Anniversary Dinner at Magpies, Waitara. Saturday 7 September 2024 – The Mayor attended the Netball Grand Finals at the netball courts on Cannon Road, South Turramurra. Sunday 8 September 2024 – On behalf of the Mayor, the Deputy Mayor Councillor Tilbury attended IABBV Hindi School celebrates Hindi Divas 2024 at Thornleigh West Pennant Hills Community Hall at Thornleigh. Tuesday 17 September 2024 – The Mayor, hosted two Citizenship Ceremonies in the Council Chambers at Hornsby Shire Council in Hornsby. Tuesday 24 September 2024 – The Mayor attended the Rise for Unity Graduation Ceremony at the PCYC Hornsby Ku-Ring-Gai, Waitara. Thursday 26 September 2024 – The Mayor attended the Waitara Public School School's Annual Exhibition of Learning Showcase at Waitara. CALLED OVER AND NOTED |
Notices of Motion
Nil
Supplementary Reports
MATTERS OF URGENCY
Nil
THE MEETING concluded at 7.17pm.
These Minutes were confirmed at the meeting held on Wednesday 13 November 2024, at which meeting the signature hereunder was subscribed.
CONFIRMED CHAIRMAN
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