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MINUTES OF General Meeting

 

Held at Council Chambers, HORNSBY

on Wednesday 13 November 2024

at 6:30PM

 

 

 

 

welcome to Country

A welcome to country will be given by the Darug and GuriNgai Traditional Owner representative, Uncle Laurie Bimson.

PRESENT

Councillors Waddell (Chairman), Ball, Conley, Greenwood, McClelland, McIntosh, McSweeney, Seaglove, Simons, and Tilbury.

NATIONAL ANTHEM

OPENING PRAYER

Pastor Tim Kay from Thornleigh Baptist Church opened the meeting in prayer.

Acknowledgement of RELIGIOUS DIVERSITY

Statement by the Chairman:

"We recognise our Shire's rich cultural and religious diversity and we acknowledge and pay respect to the beliefs of all members of our community, regardless of creed or faith."

 

Video and AUDIO RECORDING OF COUNCIL MEETING

Statement by the Chairman:

"I advise all present that tonight's meeting is being video streamed live via Council’s website and also audio recorded for the purposes of providing a record of public comment at the meeting, supporting the democratic process, broadening knowledge and participation in community affairs, and demonstrating Council’s commitment to openness and accountability.  The audio and video recordings of the non-confidential parts of the meeting will be made available on Council’s website once the Minutes have been finalised. All speakers are requested to ensure their comments are relevant to the issue at hand and to refrain from making personal comments or criticisms.  No other persons are permitted to record the Meeting, unless specifically authorised by Council to do so."

 

APOLOGIES / leave of absence

Nil

political donations disclosure

Statement by the Chairman:

“If a Councillor or employee has received a reportable political donation or gift from a person or organisation who has made a relevant planning application or a submission in respect of a relevant planning application which is on tonight’s agenda, they must declare a non-pecuniary conflict of interests to the meeting, disclose the nature of the interest and manage the conflict of interests in accordance with Council’s Code of Conduct.”

declarations of interest

Nil

confirmation of minutes

RESOLVED ON THE MOTION OF COUNCILLOR MCINTOSH, seconded by COUNCILLOR BALL,

THAT the Minutes of the General Meeting held on Wednesday 23 October 2024 be confirmed, a copy having been distributed to all Councillors.

 

FOR:                  Councillors Ball, Conley, Greenwood, McClelland, McIntosh, McSweeney, Seaglove, Simons, Tilbury and Waddell

 

AGAINST:         Nil

 

petitionS

Nil

presentations

Nil

Rescission Motions

Nil

Mayoral Minutes

Nil

ITEMS PASSED BY EXCEPTION / CALL FOR SPEAKERS ON AGENDA ITEMS

THE MAYOR ANNOUNCED his intention to deal with the balance of the Business Paper by the exception method and announced the items.

Items 3, 4 and 6 were withdrawn for discussion.

 

RESOLVED ON THE MOTION OF COUNCILLOR MCINTOSH, seconded by COUNCILLOR Tilbury,

THAT the recommendations in respect of items 1, 2, 5 and 7 be adopted.

 

FOR:                  Councillors Ball, Conley, Greenwood, McClelland, McIntosh, McSweeney, Seaglove, Simons, Tilbury and Waddell

 

AGAINST:         Nil

 

For the sake of clarity, the above items are recorded in Agenda sequence.

Note: Item 8 was called over and noted with an additional entry - Saturday 26th October 2024 – On behalf of the Mayor, Councillor Greenwood attended the Katrina Ceremony at Cherrybrook Cultural and Community Centre, Cherrybrook.

Note: Persons wishing to address Council on matters which were on the Agenda were permitted to address Council prior to the item being discussed. The names of speakers are recorded in the Minutes in respect of the particular item.

GENERAL BUSINESS

Office of the General Manager

1                   GM52/24      Hornsby Shire Council 2023-2024 Annual Report and 2024 State of the Shire Report on the implementation of Hornsby Shire's Community Strategic Plan

(F2023/00012)

RESOLVED ON THE MOTION OF COUNCILLOR MCINTOSH, seconded by COUNCILLOR TILBURY,

THAT the:

1.          Hornsby Shire Council 2023-2024 Annual Report attached to General Manager’s Report No. GM52/24 be endorsed.

2.          Annual Report be supplemented by Council’s 2023/24 Audited Financial Statements once they are “presented to the public” at the 13 November 2024 General Meeting in accordance with the requirements of the Local Government Act 1993.

3.          2024 State of the Shire Report attached to General Manager’s Report No. GM52/24 be received and noted and form part of the Annual Report.

 

FOR:                  Councillors Ball, Conley, Greenwood, McClelland, McIntosh, McSweeney, Seaglove, Simons, Tilbury and Waddell

 

AGAINST:         Nil

 

2                   GM18/24      Code of Conduct Complaints - Annual Report

(F2005/00156)

RESOLVED ON THE MOTION OF COUNCILLOR MCINTOSH, seconded by COUNCILLOR TILBURY,

THAT the contents of General Manager’s Report No. GM18/24 be received and noted.

 

FOR:                  Councillors Ball, Conley, Greenwood, McClelland, McIntosh, McSweeney, Seaglove, Simons, Tilbury and Waddell

 

AGAINST:         Nil

 

3                   GM57/24      Councillor Conduct and Meeting Practices - A New Framework

(F2005/00156)

Ms Jan Primrose, on behalf of Protecting Your Suburban Environment Inc. addressed Council regarding this item.

 

RESOLVED ON THE MOTION OF COUNCILLOR TILBURY, seconded by COUNCILLOR MCINTOSH

THAT the draft submission in response to the Discussion Paper – Councillor conduct and meeting practices, attached to Late Item Memo No. LM10/24 be adopted and referred to the Office of Local Government.

 

FOR:                  Councillors Ball, Conley, Greenwood, McClelland, McIntosh, McSweeney, Seaglove, Simons, Tilbury and Waddell

 

AGAINST:         Nil

 

Corporate Support Division

4                   CS44/24       2023/24 Audited Financial Statements - Presentation to the Public

(F2023/00141)

Ms Cassie Malone on behalf of the Audit Office of NSW provided a presentation on the Financial Statements to Council.

Ms Jan Primrose, on behalf of Protecting Your Suburban Environment Inc. addressed Council regarding this item.

 

RESOLVED ON THE MOTION OF COUNCILLOR TILBURY, seconded by COUNCILLOR MCCLELLAND,

THAT the 2023/24 General Purpose Financial Statements and associated Auditor's Report, as presented to the public on 13 November 2024, be adopted.

 

FOR:                  Councillors Ball, Conley, Greenwood, McClelland, McIntosh, McSweeney, Seaglove, Simons, Tilbury and Waddell

 

AGAINST:         Nil

 

5                   CS58/24       Investments And Borrowings For 2024/2025 - Status For The Period Ending 30 September 2024

(F2004/06987-02)

RESOLVED ON THE MOTION OF COUNCILLOR MCINTOSH, seconded by COUNCILLOR TILBURY,

THAT the contents of Director’s Report No. CS58/24 be received and noted.

 

FOR:                  Councillors Ball, Conley, Greenwood, McClelland, McIntosh, McSweeney, Seaglove, Simons, Tilbury and Waddell

 

AGAINST:         Nil

 

6                   CS59/24       2024/25 Budget - September 2024 Quarter Review

(F2023/00012)

Ms Jan Primrose, on behalf of Protecting Your Suburban Environment Inc. addressed Council regarding this item.

 

RESOLVED ON THE MOTION OF COUNCILLOR MCINTOSH, seconded by COUNCILLOR MCSWEENEY,

THAT the September 2024 Quarter Review of the Operational Plan (Budget) for 2024/25 be received and noted.

 

FOR:                  Councillors Ball, Conley, Greenwood, McClelland, McIntosh, McSweeney, Seaglove, Simons, Tilbury and Waddell

 

AGAINST:         Nil

 

Community and Environment Division

Nil

Planning and Compliance Division

Nil

Infrastructure and Major Projects Division

Nil

Confidential Items

7                   CS57/24       Settlement of Appeal Against Compensation - Compulsory Acquisition of a Property at Hornsby

This report was deemed confidential , under Section 10A (2) (g) of the Local Government Act, 1993. This report contains advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege

(F2015/00419-002#001)

RESOLVED ON THE MOTION OF COUNCILLOR MCINTOSH, seconded by COUNCILLOR TILBURY,

THAT the contents of Confidential Director’s Report No. CS57/24 be received and noted.

 

FOR:                  Councillors Ball, Conley, Greenwood, McClelland, McIntosh, McSweeney, Seaglove, Simons, Tilbury and Waddell

 

AGAINST:         Nil

  

PUBLIC FORUM – NON AGENDA ITEMS

Nil

Questions with Notice

Nil

Mayor's Notes

8                   MN8/24        Mayors Notes 01 October to 31 October 2024

(F2004/07053-001)

Note:  These are the functions that the Mayor, or his representative, has attended in addition to the normal Council Meetings, Workshops, Mayoral Interviews and other Council Committee Meetings.

 

Wednesday 2nd October 2024 – On behalf of the Mayor, the General Manager hosted two Citizenship Ceremonies at the Administration Building at 296 Peats Ferry Road, Hornsby.

Sunday 6th October 2024 – The Mayor attended the Yesteryear at Fagan Park and Garden Gala Day at Fagan park.

Saturday 19th October 2024 – On behalf of the Mayor, Councillor McSweeney attended the Beecroft Football Club’s 2024 Presentation Night and Annual General Meeting at the Epping Club.

Sunday 20th October 2024 – The Mayor attended the Opening of Inala Fair at Inala’s head office in Cherrybrook.

Friday 25th October 2024 – The Mayor attended the Hornsby Art Prize award ceremony and opening night at the Wallarobba Arts and Cultural Centre, Hornsby.

Saturday 26th October 2024 – On behalf of the Mayor, Councillor Greenwood attended the Katrina Ceremony at Cherrybrook Cultural and Community Centre, Cherrybrook.

Wednesday 30th October 2024 – The Mayor attended the Thea Slatyer Cup for High School Girls in North Turramurra.

CALLED OVER AND NOTED

Notices of Motion

Nil

MATTERS OF URGENCY

Nil

 

 

THE MEETING concluded at 7.05pm.

 

 

These Minutes were confirmed at the meeting held on Wednesday 11 December 2024, at which meeting the signature hereunder was subscribed.

 

 

 

 

CONFIRMED         CHAIRMAN

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