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MINUTES OF General Meeting

 

Held at Council Chambers, HORNSBY

on Wednesday 10 September 2025

at 6:30 PM

 

 

 

 

Welcome to country

A Welcome to Country was given by the Darug and GuriNgai Traditional Owner representative, Lauren Moore.

PRESENT

Councillors Waddell (Chairman), Conley, Greenwood, McClelland, McIntosh, McSweeney, Seaglove, Simons and Tilbury.

NATIONAL ANTHEM

OPENING PRAYER

Reverend Gielie Loubser from Thornleigh Hillcrest Uniting Church, Thornleigh opened the meeting in prayer.

Acknowledgement of RELIGIOUS DIVERSITY

Statement by the Chairman:

"We recognise our Shire's rich cultural and religious diversity and we acknowledge and pay respect to the beliefs of all members of our community, regardless of creed or faith."

 

Video and AUDIO RECORDING OF COUNCIL MEETING

Statement by the Chairman:

"I advise all present that tonight's meeting is being video streamed live via Council’s website and also audio recorded for the purposes of providing a record of public comment at the meeting, supporting the democratic process, broadening knowledge and participation in community affairs, and demonstrating Council’s commitment to openness and accountability.  The audio and video recordings of the non-confidential parts of the meeting will be made available on Council’s website once the Minutes have been finalised. All speakers are requested to ensure their comments are relevant to the issue at hand and to refrain from making personal comments or criticisms.  No other persons are permitted to record the Meeting, unless specifically authorised by Council to do so."

 

APOLOGIES / leave of absence / Requests for remote attendance

Nil

political donations disclosure

Statement by the Chairman:

“In accordance with Section 10.4 of the Environmental Planning and Assessment Act 1979, any person or organisation who has made a relevant planning application or a submission in respect of a relevant planning application which is on tonight’s agenda, and who has made a reportable political donation or gift to a Councillor or employee of the Council, must make a Political Donations Disclosure Statement.

If a Councillor or employee has received a reportable political donation or gift from a person or organisation who has made a relevant planning application or a submission in respect of a relevant planning application which is on tonight’s agenda, they must declare a non-pecuniary conflict of interests to the meeting, disclose the nature of the interest and manage the conflict of interests in accordance with Council’s Code of Conduct.”

declarations of interest

Nil

confirmation of minutes

RESOLVED ON THE MOTION OF COUNCILLOR MCINTOSH, seconded by COUNCILLOR TILBURY,

THAT the Minutes of the General Meeting held on Wednesday 13 August 2025 be confirmed, a copy having been distributed to all Councillors.

 

FOR:                  Councillors Conley, Greenwood, McClelland, McIntosh, McSweeney, Seaglove, Simons, Tilbury and Waddell

 

AGAINST:          Nil

 

petitionS

Nil

presentations

Nil

Rescission Motions

Nil

Mayoral Minutes

Nil

ITEMS PASSED BY EXCEPTION / CALL FOR SPEAKERS ON AGENDA ITEMS

THE MAYOR ANNOUNCED his intention to deal with the balance of the Business Paper by the exception method and announced the items.

Items 4, 6 and 9 were withdrawn for discussion.

RESOLVED ON THE MOTION OF COUNCILLOR McIntosh, seconded by COUNCILLOR GREENWOOD,

THAT the recommendations in respect of items 1, 2, 3, 5 and 7 be adopted.

 

FOR:                  Councillors Conley, Greenwood, McClelland, McIntosh, McSweeney, Seaglove, Simons, Tilbury and Waddell

 

AGAINST:          Nil

 

For the sake of clarity, the above items are recorded in Agenda sequence.

Note: Item 8 was called over and noted.

Note: Persons wishing to address Council on Non Agenda items were permitted to address  Council after all items on the Agenda in respect of which there was a speaker from the public were finalised by Council. Their names are recorded in the Minutes under the heading “Public Forum – Non Agenda Items”.

GENERAL BUSINESS

Office of the General Manager

1                    GM45/25      June 2025 Performance Report on the 2024-2027 Delivery Program and Quarterly Budget Review Statement

(F2024/00060)

RESOLVED ON THE MOTION OF COUNCILLOR MCINTOSH, seconded by COUNCILLOR GREENWOOD,

THAT the:

1.           June 2025 Performance Report showing progress of the 2024-2027 Delivery Program including the 2024/25 Operational Plan and Budget be received and noted.

2.           Quarterly Budget Review Statement for the period ending June 2025 be received and               noted.

 

FOR:                  Councillors Conley, Greenwood, McClelland, McIntosh, McSweeney, Seaglove, Simons, Tilbury and Waddell

 

AGAINST:          Nil

 

Corporate Support Division

2                    CS39/25       General Purpose Financial Reports - 2024/25 Financial Year

(F2023/00141)

RESOLVED ON THE MOTION OF COUNCILLOR MCINTOSH, seconded by COUNCILLOR GREENWOOD,

THAT the:

1.           2024/25 General Purpose Financial Reports be received and noted and referred for audit.

2.           Mayor and Deputy Mayor be authorised to sign the Statutory Statements in connection with the 2024/25 Financial Reports.

3.           2024/25 Financial Reports be authorised for “presentation to the public” on receipt of the Auditor’s Report.

4.           General Manager be delegated authority to fix the date of the General Meeting at which the 2024/25 Financial Reports and Auditor’s Report will be formally “presented to the public”.

 

FOR:                  Councillors Conley, Greenwood, McClelland, McIntosh, McSweeney, Seaglove, Simons, Tilbury and Waddell

 

AGAINST:          Nil

 

3                    CS45/25       Investments and Borrowings for 2025/2026 - Status For The Period Ending 31 July 2025

(F2004/06987-02)

RESOLVED ON THE MOTION OF COUNCILLOR MCINTOSH, seconded by COUNCILLOR GREENWOOD,

THAT the contents of Director’s Report No. CS45/25 be received and noted.

 

FOR:                  Councillors Conley, Greenwood, McClelland, McIntosh, McSweeney, Seaglove, Simons, Tilbury and Waddell

 

AGAINST:          Nil

 

4                    CS46/25       Local Government NSW - 2025 Annual Conference - Submission of Motions and Determination of Voting Delegates

(F2025/00154)

RESOLVED ON THE MOTION OF COUNCILLOR SIMONS seconded by COUNCILLOR TILBURY

THAT:

1.           Motions dealing with; 1. Waste Levy Exemptions to Support Remediation of Legacy Landfills, 2. Coordinated Statewide Track and Trail Strategy for NSW, 3. Improving Health Outcomes and Reducing Emissions Through All-Electric New Homes; as detailed in Director’s Report No. CS46/25, be submitted for consideration at the 2025 Local Government NSW (LGNSW) Annual Conference.

2.           Councillors Ball, Conley, Greenwood, McClelland, McIntosh, McSweeney, Seaglove, Simons and Tilbury be registered as Council’s voting delegates for voting on Motions and for the election for Office Bearers and the Board at the 2025 LGNSW Annual Conference.

3.           Registrations for attendance at the 2025 LGNSW Annual Conference be confirmed for the voting delegates determined in point 2. above, together with Councillor Waddell who will be attending the Conference as an observer.

 

FOR:                  Councillors Conley, Greenwood, McClelland, McIntosh, McSweeney, Seaglove, Simons, Tilbury and Waddell

 

AGAINST:          Nil

 

5                    CS47/25       Schedule of Council Meetings and Order of Business to Apply at Those Meetings - October 2025 to September 2026

(F2004/07032)

RESOLVED ON THE MOTION OF COUNCILLOR MCINTOSH, seconded by COUNCILLOR GREENWOOD,

THAT Council adopt the:

1.           Schedule of ordinary Council meetings for the period October 2025 to September 2026 as set out in Attachment 1. of Director’s Report No. CS47/25.

2.           Order of business for the ordinary Council meetings to be held in the period October 2025 to September 2026 as set out in Attachment 2. of Director’s Report No. CS47/25.

 

FOR:                  Councillors Conley, Greenwood, McClelland, McIntosh, McSweeney, Seaglove, Simons, Tilbury and Waddell

 

AGAINST:          Nil

 

6                    CS48/25       Election of Deputy Mayor

(F2004/07075)

RESOLVED ON THE MOTION OF COUNCILLOR MCINTOSH, seconded by COUNCILLOR MCCLELLAND,

THAT:

1.                 Council elect a Deputy Mayor for the period to September 2026.

2.                 The election of Deputy Mayor be conducted using the Open Voting method.

 

FOR:                  Councillors Conley, Greenwood, McClelland, McIntosh, McSweeney, Seaglove, Simons, Tilbury and Waddell

 

AGAINST:          Nil

___________________________

 

The Mayor asked the General Manager to act as Returning Officer and conduct the election of the Deputy Mayor. The General Manager announced that he had received one written nomination for the position of Deputy Mayor, that being for Councillor McClelland, Councillor McClelland confirmed her acceptance of the nomination.  As no further nominations were received, the General Manager announced that Councillor McClelland was elected as Deputy Mayor for the period to September 2026.

 

Community and Environment Division

Nil

Planning and Compliance Division

Nil

Infrastructure and Major Projects Division

7                    IM3/25           Review of Policies Infrastructure and Major Projects Division

(F2013/00454)

RESOLVED ON THE MOTION OF COUNCILLOR MCINTOSH, seconded by COUNCILLOR GREENWOOD,

THAT Council adopt the recommendations contained in the table in Director’s Report No. IM3/25 in respect of each of the current policies under the jurisdiction of the Infrastructure and Major Projects Division.

 

FOR:                  Councillors Conley, Greenwood, McClelland, McIntosh, McSweeney, Seaglove, Simons, Tilbury and Waddell

 

AGAINST:          Nil

 

PUBLIC FORUM – NON AGENDA ITEMS

Mr David Fehon, of Galston addressed Council in relation to the Draft Planning Proposal, 1-3 Johnson Road, Galston.

Mr George Nadwie, on behalf of the Galston Area Residents’ Association Inc. addressed Council in relation to the Draft Planning Proposal, 1-3 Johnson Road, Galston.

Questions with Notice

Nil

Mayor's Notes

8                    MN8/25         Mayor's Notes 01 August 2025 to 31 August 2025

(F2004/07053-002)

Note:  These are the functions that the Mayor, or his representative, has attended in addition to the normal Council Meetings, Workshops, Mayoral Interviews and other Council Committee Meetings.

 

Friday 1st August 2025 – The Mayor attended the Hornsby/Ku-ring-gai NSW Rural Fire District’s Mayoral Dinner at Hornsby RSL.

Tuesday 5th August 2025 – The Mayor attended West Pennant Hills Public School’s 175th Anniversary event, West Pennant Hills.

Tuesday 5th August 2025 – The Mayor attended a Roundtable discussion on the Council’s Events Grant Program, at Hornsby Library.

Tuesday 5th August 2025 – The Mayor attended a community information evening at Asquith Girls High School, Asquith.

Friday 8th August 2025 – The Mayor attended a photo opportunity with Sydney Water at the Jane Starkey tunnelling boar Thornleigh project, Thornleigh.

Saturday 16th August 2025 – On behalf of the Mayor, Deputy Mayor CouncilIor McIntosh attended the Australian Nursing Home Foundation Thornleigh Nursing Home’s grand opening ceremony, Thornleigh.

Sunday 17th August 2025 – The Mayor attended Berowra RSL Sub-Branch’s Victory in the Pacific and Vietnam Veterans Day service, at Berowra War Memorial.

Wednesday 20th August 2025 – The Mayor hosted two Citizenship Ceremonies in the Council Administration Building, Hornsby.

Saturday 23rd August 2025 – The Mayor attended Middle Dural Rural Fire Brigade’s 80 years of service celebration at Middle Dural Fire Station.

Monday 25th August 2025 – The Mayor attended Northholm Grammar School’s opening ceremony of their new building and landscaping area - The Margaret Duckworth Precinct.

Wednesday 27th August 2025 – The Mayor attended the grand opening of The Village Chef in Hornsby.

Thursday 28th August 2025 – The Mayor attended Biviano’s restaurant 25th Anniversary celebration, Dural.

Friday 29th August 2025 – The Mayor attended Excelsia Campus’ grand opening in Pennant Hills.

Friday 29th August 2025 – The Mayor attended Hornsby Chamber of Commerce’s Christmas in August event, Hornsby.

Saturday 30th August 2025 – The Mayor attended Galston 500 hosted by Galston Valley Railway in Galston.

Saturday 30th August 2025 – The Mayor attended the 75th anniversary gala dinner celebration at The Asquith Club, Asquith.

Sunday 31st August 2025 – The Mayor attended the Hornsby Ganesh Festival at Berowra Community Centre.

Sunday 31st August 2025 – The Mayor attended Oakhill College’s opening of The Commons in Castle Hill.

called over and noted

 

Notices of Motion

9                    NOM5/25      Response to Threatening and Harassing Correspondence

(F2009/00855)

RESOLVED ON THE MOTION OF COUNCILLOR TILBURY, seconded by COUNCILLOR SIMONS,

THAT Council:

1.                 Provide all Councillors information at an Informal Councillor Briefing on their rights and responsibilities when receiving communication in any form, including via social media or experiencing behaviour that may constitute harassment, intimidation, threats, or hate speech, including:

a)                Provide a comprehensive guide to both Commonwealth and State criminal and civil legislation covering harassment and cyberbullying in Australia.

b)                Guidance on recognising when correspondence may breach Commonwealth or NSW law.

c)                 Outline the recommended steps for reporting conduct that demeans, intimidates, threatens or offends Council elected officials or employees.

d)                Support services available to Councillors and staff, specifically that which is provided through LGNSW and specifically designed for local councils and elected officials.

e)                Consideration of the development and implementation of a policy on harassment, defined as unwelcome conduct that offends, humiliates, or intimidates, and cyberbullying, defined as the use of technology, to harass, threaten, embarrass, or target another person, to guide elected officials and Council employees on the required responses to such conduct.

f)                  Any other action or information the General Manager deems relevant.

2.                 Condemn any form of threatening, intimidatory, harassing, or hateful communication or behaviour directed at elected officials or Council staff.

3.                 Take all necessary steps that it can reasonably undertake to protect the safety, wellbeing, and dignity of its elected members and staff.


 

FOR:                  Councillors Conley, Greenwood, McClelland, McIntosh, McSweeney, Seaglove, Simons, Tilbury and Waddell

 

AGAINST:          Nil

 

MATTERS OF URGENCY

Nil

THE MEETING concluded at 7.13pm.

 

 

These Minutes were confirmed at the meeting held on Wednesday 8 October 2025, at which meeting the signature hereunder was subscribed.

 

 

 

CONFIRMED                                       CHAIRMAN

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