MINUTES OF General Meeting
Held at COUNCIL CHAMBERS, HORNSBY
on Wednesday 13
May 2026
at 7:00 PM
WELCOME
TO Country
A
Welcome to Country was given by the Darug and GuriNgai Traditional Owner
representative, Brandon Etto.
PRESENT
Councillors
Waddell (Chairman), Ball, Conley, Greenwood, McClelland, McIntosh, McSweeney,
Seaglove, Simons and Tilbury.
NATIONAL ANTHEM
OPENING PRAYER
Pastor
Tim Kay from Thornleigh Community Baptist Church opened the meeting in prayer.
Acknowledgement of RELIGIOUS DIVERSITY
Statement by the Chairman:
"We recognise our Shire's rich cultural
and religious diversity and we acknowledge and pay respect to the beliefs of
all members of our community, regardless of creed or faith."
Video
and AUDIO RECORDING OF COUNCIL MEETING
Statement
by the Chairman:
"I advise all present that tonight's meeting is being video
streamed live via Council’s website and also audio recorded for the purposes of providing a record of
public comment at the meeting,
supporting the democratic process, broadening knowledge and participation in
community affairs, and demonstrating Council’s commitment to openness and
accountability. The audio and
video recordings of the non-confidential parts
of the meeting will be made available on Council’s website once the
Minutes have been finalised. All speakers are requested to ensure their
comments are relevant to the issue at hand and to refrain from making personal
comments or criticisms. No other persons are permitted to record the Meeting,
unless specifically authorised by Council to do so."
APOLOGIES
/ leave of absence
Nil
political donations disclosure
Statement
by the Chairman:
“In accordance with
Section 10.4 of the Environmental Planning and Assessment Act 1979, any person
or organisation who has made a relevant planning application or a submission in
respect of a relevant planning application which is on tonight’s agenda,
and who has made a reportable political donation or gift to a Councillor or
employee of the Council, must make a Political Donations Disclosure Statement.
If a Councillor or employee has received
a reportable political donation or gift from a person or organisation who has
made a relevant planning application or a submission in respect of a relevant
planning application which is on tonight’s agenda, they must declare a
non-pecuniary conflict of interests to the meeting, disclose the nature of the
interest and manage the conflict of interests in accordance with
Council’s Code of Conduct.”
declarations of interest
COUNCILLOR
SEAGLOVE declared a Less Than Significant Non-Pecuniary interest in relation to
Item 3 - PC11/26 PLANNING PROPOSAL - GLENORIE VILLAGE. Refer to that item for
details.
COUNCILLOR
WADDELL declared a Less Than Significant Non-Pecuniary interest in relation to
Item 3 - PC11/26 PLANNING PROPOSAL - GLENORIE VILLAGE. Refer to that item for
details.
COUNCILLOR
GREENWOOD declared a Less Than Significant Non-Pecuniary interest in relation
to Item 3 - PC11/26 PLANNING PROPOSAL - GLENORIE VILLAGE. Refer to that item
for details.
COUNCILLOR
SIMONS declared a Significant Non-Pecuniary interest in relation to Item 5 - CS20/26
PROPOSED SALE - PART ROAD RESERVE IN BROOKLYN. Refer to that item for details.
confirmation of minutes
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RESOLVED ON THE MOTION OF COUNCILLOR Greenwood, seconded by COUNCILLOR McSweeney,
THAT the Minutes of the General Meeting held on Wednesday
8 April 2026 be confirmed, a copy having been distributed to all Councillors.
FOR:
Councillors
Ball, Conley, Greenwood, McClelland, McIntosh, McSweeney, Seaglove, Simons,
Tilbury and Waddell
AGAINST: Nil
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petitionS
COUNCILLOR
BALL tabled a petition of 353 signatures objecting to the proposed narrowing of
Anembo Road, Berowra.
presentations
Nil
Rescission Motions
Nil
Mayoral Minutes
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9 MM4/26 Extension
of Acting General Manager - Delegation and Power of Attorney
(F2004/09419-015)
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RESOLVED ON THE MOTION OF COUNCILLOR WADDELL, seconded by
COUNCILLOR MCINTOSH,
THAT:
1. Mr
Glen Magus continue in the role of Acting General Manager from 12 July 2026
through to 11 November 2026 or until such time as the new General Manager is
appointed.
2. The
following Power of Attorney granted to Mr Glen Magus on 12 November 2025 be
extended for the period from 12 July 2026 until the new expiry date of 11
November 2026, or until such time as the new General Manager is appointed:
Power of Attorney
1. The
Council appoints Glen Magus, Acting General Manager of the Hornsby
Shire Council to be its Attorney. Council’s Attorney may exercise
authority conferred on him by Part 2 of the Powers of Attorney Act 2003
(NSW) to do so on Council’s behalf anything Council may lawfully
authorise an Attorney to do. Council’s Attorney’s authority is
subject to any additional powers and restrictions specified in Part 2 of this
document.
2. This
Power of Attorney operates until 11 November 2026 unless the Acting General
Manager vacates office prior to this date.
PART 2 – Additional
Powers and Restrictions
This Power of Attorney is
subject to the following conditions and limitations:
This Power of Attorney
authorises the Attorney to execute documents, dealings and instruments
relating to the matter detailed in the Schedule and for the purpose of giving
effect to resolutions of the Council where resolutions are required relating
to the matters, including those detailed in the Schedule:
SCHEDULE
1. The
creation (whether by acquisition or other means), disposal or extinguishment
of an interest in land.
2. The
creation, disposal, variation or extinguishment of a right, obligation,
easement, or other interest in land.
3. Contracts,
and all other necessary documents, for the purchase and sale of land.
4. Licences
and leases.
5. Contracts
for works services and supply of goods.
3. The
Common Seal of Council be affixed to the Power of Attorney document.
4. The
following delegation continue to be granted to the Acting General Manager,
and any person holding the position in an acting capacity:
Delegation of
Authority
Pursuant to the powers of
delegation conferred on Council by Sections 377 and 381 of the Local
Government Act 1993 (NSW), HORNSBY SHIRE COUNCIL delegates to GLEN
MAGUS, Acting General Manager of the Council, the power to exercise all
the functions, powers, duties, and authorities conferred upon Council
pursuant to:
1. The
Local Government Act 1993 (NSW).
2. The
Environmental Planning and Assessment Act 1979 (NSW).
3. All
other Acts whatsoever under which Council has functions, powers, duties, and
authorities.
4. All
regulations, by-laws, rules and the like made by or under any of the Acts
referred to in 1, 2 or 3 above.
Subject to any
resolution made from time to time by the said Council and provided always
that such delegation of powers shall not and shall not be deemed to extend
to:
1. Any
of the matters expressly reserved to the Council in section 377 of the Local
Government Act 1993 (NSW).
2. The
alteration of the meeting cycle of Council.
3. The
overview and direction of business activities.
4. The
role of the Mayor as provided for in and determined under section 226 of the Local
Government Act 1993 (NSW).
5. Major
unique items where no policy, practice or code of the Council exists.
6. Adoption
of Local Environmental Plans, Development Control Plans and section 7.11 and
7.12 Contribution Plans pursuant to the Environmental Planning and Assessment
Act 1979 (NSW).
7. Adoption
of Council policies and codes.
8. Items
in respect of which the Mayor or a Councillor has specifically requested the
Acting General Manager to place before Council for determination by Council.
Subject to the
provisions of the Local Government Act 1993 (NSW) and the other Acts referred
to above the functions, powers, duties and authorities hereby delegated by
Council to the General Manager pursuant to this resolution remain in force
until otherwise revised or revoked by resolution of the Council; and
Subject to Council
reviewing each delegation during the first 12 months of each term of office.
FOR:
Councillors
Ball, Conley, Greenwood, McClelland, McIntosh, McSweeney, Seaglove, Simons,
Tilbury and Waddell
AGAINST: Nil
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ITEMS PASSED BY EXCEPTION
THE MAYOR ANNOUNCED
his intention to deal with the balance of the Business Paper by the exception
method and announced the items.
Items 3, 5, 7 and 8 were withdrawn for discussion.
RESOLVED ON THE MOTION OF COUNCILLOR
Waddell, seconded by COUNCILLOR Tilbury,
THAT the recommendations in respect of items 1, 2 and 4 be
adopted.
FOR:
Councillors
Ball, Conley, Greenwood, McClelland, McIntosh, McSweeney, Seaglove, Simons,
Tilbury and Waddell
AGAINST: Nil
For the sake of clarity, the above items are
recorded in Agenda sequence.
Note: Item 6 was called over and noted
GENERAL BUSINESS
Office of the General Manager
Nil
Corporate Support Division
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1 CS16/26 2025/26
Budget - March 2026 Quarter Review
(F2025/00067)
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RESOLVED ON THE MOTION OF
COUNCILLOR Waddell, seconded by COUNCILLOR Tilbury,
THAT the March 2026 Quarter Review of the Operational Plan
(Budget) for 2025/26 be received and noted.
FOR:
Councillors
Ball, Conley, Greenwood, McClelland, McIntosh, McSweeney, Seaglove, Simons,
Tilbury and Waddell
AGAINST: Nil
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2 CS18/26 Investments
and Borrowings for 2025/2026 - Status for the Period Ending 31 March 2026
(F2004/06987-02)
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RESOLVED ON THE MOTION OF COUNCILLOR WADDELL,
seconded by COUNCILLOR TILBURY,
THAT the contents of
Director’s Report No. CS18/26 be received and noted.
FOR:
Councillors
Ball, Conley, Greenwood, McClelland, McIntosh, McSweeney, Seaglove, Simons,
Tilbury and Waddell
AGAINST: Nil
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Community and Environment Division
Nil
Planning and Compliance Division
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3 PC11/26 Planning
Proposal - Glenorie Village
(F2026/00046)
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Note: COUNCILLOR SEAGLOVE declared a Less Than Significant Non-Pecuniary interest in this item
under Clause 5.11 of Council’s Code of Conduct (see Declarations of
Interest in these Minutes). The nature of interest was stated by COUNCILLOR
SEAGLOVE on the Declaration of Interest form as “I live on a rural
property.” The explanation of why the interest does not require further
action in the circumstances was “Not located near the proposed planning
proposal.”
Note: COUNCILLOR WADDELL
declared a Less Than Significant
Non-Pecuniary interest in this item under Clause 5.11 of Council’s Code
of Conduct (see Declarations of Interest in these Minutes). The nature of
interest was stated by COUNCILLOR WADDELL on the Declaration of Interest form
as “I am a resident of the rural area.” The explanation of why
the interest does not require further action in the circumstances was
“No benefit has been identified to me personally.”
Note: COUNCILLOR GREENWOOD
declared a Less Than Significant
Non-Pecuniary interest in this item under Clause 5.11 of Council’s Code
of Conduct (see Declarations of Interest in these Minutes). The nature of
interest was stated by COUNCILLOR GREENWOOD on the Declaration of Interest
form as “I reside in Galston which is a neighbouring suburb.” The
explanation of why the interest does not require further action in the
circumstances was “No benefit has been identified to me
personally.”
MOVED ON THE MOTION OF COUNCILLOR BALL, seconded by COUNCILLOR
SIMONS,
THAT Council not proceed with the Glenorie Village
Planning Proposal.
AN AMENDMENT WAS MOVED BY COUNCILLOR
MCINTOSH, seconded by COUNCILLOR TILBURY,
THAT:
1. Council
endorse progression of the Glenorie Village Planning Proposal attached to
Director’s Report No. PC11/26 for submission to the Department of
Planning, Housing and Infrastructure for a Gateway Determination.
2. The
Planning Proposal be publicly exhibited in accordance with the Gateway
Determination and consultation strategy identified in this report for a
minimum of 28 days.
3. Council
endorse the amendments to the Hornsby Development Control Plan 2024 attached
to Director’s Report No. PC11/26 for exhibition concurrently with the
Planning Proposal for a minimum of 28 days.
4. Following
exhibition, a report on submissions be presented to Council for
consideration.
THE AMENDMENT MOVED BY COUNCILLOR MCINTOSH, seconded by
COUNCILLOR TILBURY, WAS PUT AND CARRIED.
FOR:
Councillors
Conley, Greenwood, McClelland, McIntosh, McSweeney, Seaglove, Tilbury and
Waddell
AGAINST: Councillor
Ball, Simons
Note: Councillor Simons indicated to the Meeting that she
would abstain from voting on the Amendment. Therefore, in accordance with
Clause 11.5 of Council’s Code of Meeting Practice, Councillor Simons
was taken to have voted against the Amendment.
THE AMENDMENT THEREBY BECAME THE MOTION WHICH WAS PUT AND
CARRIED.
FOR:
Councillors
Conley, Greenwood, McClelland, McIntosh, McSweeney, Seaglove, Simons, Tilbury
and Waddell
AGAINST: Councillor
Ball
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Infrastructure and Major Projects Division
Nil
Confidential Items
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4 CS19/26 Renewal
of Lease on Operational Land at Westleigh
This report was
deemed confidential, under Section 10A (2) (c) of the Local Government Act,
1993. This report contains information that would, if disclosed, confer a
commercial advantage on a person with whom the council is conducting (or
proposes to conduct) business.
(F2011/00992)
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RESOLVED ON THE
MOTION OF COUNCILLOR WADDELL, seconded by COUNCILLOR TILBURY,
THAT Council authorise the
Acting General Manager to progress the matter in line with the proposed next
steps outlined in the Discussion Section of Confidential Director’s Report
No. CS19/26.
FOR:
Councillors
Ball, Conley, Greenwood, McClelland, McIntosh, McSweeney, Seaglove, Simons,
Tilbury and Waddell
AGAINST: Nil
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RESOLVED ON THE MOTION OF
COUNCILLOR MCINTOSH, seconded by COUNCILLOR CONLEY
THAT Council move into
Confidential Session to discuss Item 5. CS20/26 Proposed Sale - Part
Road Reserve in Brooklyn.
FOR:
Councillors
Ball, Conley, Greenwood, McClelland, McIntosh, McSweeney, Seaglove, Simons,
Tilbury and Waddell
AGAINST: Nil
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5 CS20/26 Proposed
Sale - Part Road Reserve in Brooklyn
This report was
dealt with in confidential session, under Section 10A (2) (c) of the Local
Government Act, 1993. This report contains information that would, if
disclosed, confer a commercial advantage on a person with whom the council is
conducting (or proposes to conduct) business.
(F2024/00254)
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Note: COUNCILLOR SIMONS declared a Significant
Non-Pecuniary Interest in this item under Clause 4.16 and 4.17 of Councillors
Code of Conduct (see Declarations of Interest in these Minutes). The nature
of interest was stated by COUNCILLOR SIMONS as “The part of the road
reserve subject of this item is on land directly opposite my residence and
the applicant is well known to me. I have not discussed this item with any
person.” COUNCILLOR SIMONS was not present at, or in sight of, the meeting
when the item was being discussed or voted on.
RESOLVED
ON THE MOTION OF COUNCILLOR Ball,
seconded by COUNCILLOR McIntosh,
THAT Council authorise the
Acting General Manager to progress the matter in line with the proposed next
steps outlined in the Discussion Section of Confidential Director’s Report
No. CS20/26
FOR:
Councillors
Ball, Conley, Greenwood, McClelland, McIntosh, McSweeney, Seaglove, Tilbury
and Waddell
AGAINST: Nil
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RESOLVED ON THE MOTION OF
COUNCILLOR MCINTOSH, seconded by COUNCILLOR BALL,
THAT Council move out of
Confidential Session.
FOR:
Councillors
Ball, Conley, Greenwood, McClelland, McIntosh, McSweeney, Seaglove, Tilbury and
Waddell
AGAINST: Nil
Questions with Notice
Nil
Mayor's Notes
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6 MN4/26 Mayor's
Notes 01 April 2026 - 30 April 2026
(F2004/07053-002)
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Thursday 2nd
April 2026 – On behalf of the Mayor, Cllr McIntosh attended the
Sunflower Celebration for hidden disabilities, at Hornsby Library.
Friday 3rd April 2026 – The Mayor
attended the Annual Good Friday Service at The Dish, Hornsby.
Tuesday 7th April 2026 – The Mayor
attended the soft plastic recycling re-launch, at the Thornleigh Community
Recycling Centre.
Wednesday 8th April 2026 – The
Mayor attended the 50th Anniversary of Probus in Australia at the
Galston Club.
Tuesday 14th April 2026 – The
Mayor attended the official opening of the Community Resource Centre, at
Wisemans Ferry Bowling Club.
Wednesday 15th April 2026 – The
Mayor hosted three Citizenship ceremonies in the Hornsby Council
Administration Building.
Thursday 16th April 2026 – The
Mayor attended NSW Girls Little League State Baseball Championships at Rofe
Park, Hornsby.
Saturday 18th April 2026 – On
behalf of the Mayor, Deputy Mayor Cllr McClelland attended Epping Scout
Group’s Annual Report Presentation at North Epping Scout Hall.
Sunday 19th April 2026 – On behalf
of the Mayor, Cllr Simons attended Brooklyn Sub-Branch’s ANZAC
Commemorative Service and luncheon at Brooklyn Oval.
Sunday 19th April 2026 – The Mayor
attended The Hills District Memorial Club’s ANZAC Day Commemoration
Service at The Galston Club.
Monday 20th April 2026 – The Mayor
attended The Lions Club of West Pennant Hills - Cherrybrook Inc’s ANZAC
Commemoration Dinner 2026, at West Pennant Hils Sports Club.
Tuesday 21st April 2026 – On
behalf of the Mayor, Cllr McSweeney attended the ANZAC Observance 2026 at
Barker College.
Thursday 23rd April 2026 – The
Mayor attended the ANZAC Day Memorial Service at Anglicare Castle Hill.
Friday 24th April 2026 – The Mayor
attended the ANZAC Day Ceremony at Galston Public School.
Friday 24th April 2026 – On behalf
of the Mayor, Cllr Seaglove attended the ANZAC Day 2026 Assembly at Asquith
High School.
Friday 24th April 2026 – On behalf
of the Mayor, Cllr Greenwood attended the ANZAC Day Service at Christian
Community Care Centre, Cherrybrook.
Saturday 25th April 2026 – The
Mayor attended Hornsby RSL Sub-Branch’s ANZAC Day Commemoration and
March at Hornsby Cenotaph.
Saturday 25th April 2026 – On
behalf of the Mayor, Deputy Mayor Cllr McClelland attended Glenorie RSL
Sub-Branch’s ANZAC Day Service at Glenorie Memorial.
Saturday 25th April 2026 – On
behalf of the Mayor, Cllr Greenwood attended Glenorie RSL Sub-Branch’s
ANZAC Day Service at Galston Memorial.
Saturday 25th April 2026 – The
Mayor attended Berowra RSL Sub-Branch’s ANZAC Day Commemoration and
March at Berowra War Memorial.
Saturday 25th April 2026 – On
behalf of the Mayor, Deputy Mayor Cllr McClelland attended the ANZAC Day
March at Wisemans Ferry War Memorial.
Saturday 25th April 2026 – On
behalf of the Mayor, Cllr Greenwood attended Beecroft Rotary Club’s
ANZAC Day Service at Beecroft Cenotaph.
Saturday 25th April 2026 – The
Mayor attended the ANZAC Day Service at Glenorie RSL Club.
Sunday 26th April 2026 – The Mayor
attended the ANZAC Day Service at the Jawan Cenotaph, Cherrybrook.
Tuesday 28th April 2026 – The
Mayor attended the ANZAC Day Ceremony at Galston High School.
Note: These are the
functions that the Mayor, or his representative, has attended in addition to
the normal Council Meetings, Workshops, Mayoral Interviews and other Council
Committee Meetings.
CALLED OVER AND NOTED
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Notices of Motion
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7 NOM7/26 The
Future of Galston Road Through The Gorge
(F2004/09909-004)
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MOVED ON THE MOTION OF COUNCILLOR TILBURY, seconded
by COUNCILLOR SIMONS,
THAT Council write to the relevant NSW Government
Ministers and Transport for NSW to:
1. Confirm
what mitigation measures have been implemented to minimise disruptions to the
operation of Galston Road along the Galston Gorge, Galston due to potential
failure of the road, considering the roads’ graphical and geotechnical
challenges.
2. Be
provided with a copy of the geotechnical reports supporting the recent works
along Galson Road in Galston Gorge and inspection and maintenance schedule.
3. Ensure
that future planned works on Galston Road / Galston Gorge are scheduled in
advance and notified to the community in a way that minimizes disruption the
community and local businesses.
4. Provide
an update on the upgrade of New Line Road that is a major link in the road
network in light of increasing vehicular movement, critically impacted by
repeated Galston Gorge closures and more recently, the proposed Cherrybrook
State-led rezoning plans and existing Metro usage.
THE MOTION MOVED BY COUNCILLOR
TILBURY, seconded by COUNCILLOR SIMONS WAS PUT AND LOST.
FOR:
Councillors
Ball, Conley, Simons and Tilbury
AGAINST: Councillors
Greenwood, McClelland, McIntosh, McSweeney, Seaglove and Waddell
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Supplementary Reports
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8 PC12/26 Exhibition
of NSW Government Documents - Discussion Paper and Draft Statewide Community
Participation Plan
F2019/00290)
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MOVED ON THE MOTION OF COUNCILLOR SIMONS,
seconded by COUNCILLOR BALL,
THAT the submission attached to Directors’ Report No.
PC12/26 on the draft Statewide Community Participation Plan be forwarded to
the Department of Planning, Housing and Infrastructure in response to the
exhibition to advocate for amendments prior to finalisation, with the
following amendments:
1.
Add to Dot Point 1 on page 1:
…where development is imminent and specific
placement and design of a development is now evident.
2.
Add to Dot point 4 of page 2:
Exhibition Homes and Villages, New single and two storey dwellings,
Dual occupancies and attached dwellings, Stata and Stratum subdivision, Group
Homes, Commercial and Industrial Change of Use, Agritourism, Commercial Farm,
Extensive Agriculture.
AN AMENDMENT WAS MOVED BY COUNCILLOR TILBURY, seconded by
COUNCILLOR WADDELL,
THAT the submission
attached to Director’s Report No. PC12/26 on the draft Statewide
Community Participation Plan be forwarded to the Department of Planning,
Housing and Infrastructure in response to the exhibition to advocate for
amendments prior to finalisation.
THE AMENDMENT MOVED BY COUNCILLOR TILBURY, seconded by
COUNCILLOR WADDELL, WAS PUT AND CARRIED.
FOR:
Councillors
Ball, Conley, Greenwood, McClelland, McIntosh, McSweeney, Seaglove, Simons,
Tilbury and Waddell
AGAINST: Nil
THE AMENDMENT THEREBY BECAME THE MOTION WHICH WAS PUT AND
CARRIED.
FOR:
Councillors
Ball, Conley, Greenwood, McClelland, McIntosh, McSweeney, Seaglove, Simons,
Tilbury and Waddell
AGAINST: Nil
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MATTERS OF URGENCY
Nil
THE MEETING concluded at 8.12pm.
These Minutes were confirmed at the meeting held on Wednesday
10 June 2026, at which meeting the signature hereunder was subscribed.
CONFIRMED CHAIRMAN
______________________________________________________________________________