SUPPLEMENTARY

BUSINESS PAPER

(Late Item Memo – Item 2 and Item 6)

General Meeting

Wednesday 18 September 2019

at 6:30PM

Hornsby Shire Council                                                                                  Table of Contents

Page 1

TABLE OF CONTENTS

SUPPLEMENTARY ITEMS 

Item 2     LM11/19 Performance Report June 2019 - Delivery Program 2018-21 and Quarerly Budget Review Statement.......................................... 1

Item 6     LM12/19 Further Information - Administration of Council's 2020 Local Government Election...................................................................... 3   

Office of the General Manager

Date of Meeting: 18/09/2019

ITEM 2

GM14/19 - Performance Report June 2019 - Delivery Program 2018-21 and Quarterly Budget Review Statement

Additional information with NO CHANGE to Recommendation

Since the distribution of the Business Paper for the 18 September 2019 General Meeting, a matter has been raised regarding the unused portion of the 179 Beecroft Rd - Restricted Asset funds that were used to part fund the Beecroft Station Gardens project.

Council officers wish to clarify that unused portions of restricted asset funds for a project go back to the original Restricted Asset at the end of the financial year. In respect to the unused portion of $330K from the 179 Beecroft Rd – Restricted Asset this amount will be retained within this Restricted Asset.   

RECOMMENDATION

THAT:

1.         The June 2019 Performance Report showing progress of the Delivery Program 2018-21 including the 2018/19 Operational Plan and Budget be received and noted.

2.         The Quarterly Budget Review Statement for the period ending June 2019 be received and noted.

Louise Gee Manager - Strategy and Place Office of the General Manager	Steven Head General Manager Office of the General Manager
Glen Magus Director - Corporate Support Corporate Support Division

Attachments:

There are no attachments for this report.

File Reference:          F2017/00322

Document Number:    D07758038

Corporate Support Division

Date of Meeting: 18/09/2019

ITEM 6

CS24/19 - Administration of Council's 2020 Local Government Election

Additional information with NO CHANGE to Recommendation

On 18 September 2019, the Minister for Local Government Shelley Hancock distributed a Media Release (copy attached) stating that the NSW Government will provide almost $20 million in funding to reduce the cost of running next year’s local government elections for councils and their communities.

The funding is to cover the NSW Electoral Commission’s (NSWEC) core costs for local government elections such as staff payroll, training, IT system development and maintenance of the electoral roll. Councils will only be required to pay for the direct costs incurred by the NSWEC in holding elections such as polling booth staff and venues and ballot paper printing.

Having regard to Minister’s Media Release, and the information already provided in Director’s Report No. CS24/19, it appears that the NSWEC’s final estimated cost of administering Hornsby Shire Council’s September 2020 election will be at the lower end of the range discussed in the Report i.e. $855,000.

This is good news for Council as the Independent Pricing and Regulatory Tribunal’s recommendation was that the NSWEC should charge Council $1,095,000 (which included the core costs referred to above) for the September 2020 election.

No change to the recommendation for Director’s Report No. CS24/19 is required.

RECOMMENDATION

THAT:

1.         In principle support be given to the following:

a)         Pursuant to Section 296(2), (3) and (5A) of the Local Government Act, Council enter into an election arrangement contract for the Electoral Commissioner to administer all elections of Council. w

b)         Pursuant to Section 296(2), (3) and (5A) of the Local Government Act, as applied and modified by Section 18 of the Act, Council enter into a council poll arrangement contract for the Electoral Commissioner to administer all council polls of Council.

c)         Pursuant to Section 296(2), (3) and (5A) of the Local Government Act, as applied and modified by Section 18 of the Act, Council enter into a constitutional referendum arrangement contract for the Electoral Commissioner to administer all constitutional referenda of Council.

2.         Following receipt and evaluation of final cost estimates from the NSW Electoral Commission (NSWEC), the General Manager be delegated authority to enter into a contract with the NSWEC in accordance with the above, providing that such estimated costs are reasonable and generally in line with those outlined in Director’s Report No. CS24/19.

3.         Should the cost estimates from the NSWEC indicate a significant increase above the expectations outlined in Director’s Report No. CS24/19, a further report be submitted for Council’s consideration.

Robyn Abicair Manager - Governance and Customer Service Corporate Support Division

Glen Magus Director - Corporate Support Corporate Support Division

Attachments:

1.⇩	Media Release - NSW Government Cost of Council Elections

File Reference:          F2019/00008

Document Number:    D07758256

Hornsby Shire Council

Attachment to Report No. LM12/19 Page 1